[Campus-davis-staff] touching base on a few different things

Wed May 7 19:16:03 UTC 2014

>
>
>
> -we just also reserved kemper lobby so we can fit over 100 people now
>

Great!

> -What's an open license ? and I will talk to him about it
>

So there are actually a number of open licenses.  They function a bit like
copyright, only instead of saying "This is my material and you can't share
it" they say, "This is mine and you can share it under X conditions."
 Among the most popular open licenses are Creative Commons (
http://creativecommons.org/choose/) but there are many others.  Given the
website design an open license will allow us to use it for other events.

-If you give us some contacts for the companies, we can help contact them
> for you. It will be good practice for club members .
>

The company that will be sponsoring travel is Rackspace.  I don't actually
know the contact person myself.  It would be good practice to ask for
sponsorship but fortunately/unfortunately we've already found someone for
this event.  :)

I have updated the website and submitted a pull request.  Can the web
master merge that (and the schedule change I submitted) sometime soon?  If
not we can change the domain name to point to my fork.

-Is it possible to get more career panel people? can you give me a better
> idea of how it works?
>

Right now we have Asheesh, Alex, and potentially Britta.  There may be
additional people who have yet to volunteer.  We can also have people join
the panel via hangout, if you prefer.  We're likely to get more full-time
FOSS people if we do a hangout.  The key thing there is to check ahead of
time that the room can handle video & audio chat.

> -is it possible for us to google hangout tomorrow 5-6? :)
>

Unfortunately not -- I am assuming you mean 5-6 pacific/ 8-9 eastern?  I
can do a hangout earlier in the day, if that doesn't work for you feel free
to ask me as many questions as you need via email, and I'll try to respond
promptly.

> -and yes, I can be a mentor and we have some volunteers
>

It would be great if volunteers were introduced and added to this list so
we can plan for the number of volunteers we have, and let them know what to
expect.

On Tue, May 6, 2014 at 9:47 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>>
>>> Outreach:
>>>  We created a like page recently https://www.facebook.com/davisopenhatchand got 100+ likes!
>>>
>>> In terms of event turnout, we have 38 who click "going on the event
>>> page" but only 30 registered so far. This week, the CS club is doing
>>> classroom presentations so probably the attendance will increase then. Our
>>> event was also sent out in our newsletter as well.
>>>
>>>
>> Looks like there are now 62 sign ups -- awesome!  In previous emails you
>> said the room booked can hold 40+ people.  If it's closer to 40, then we
>> might want to cap sign ups soon.  That being said, usually there's
>> something like 50% attendance of initial sign ups.
>>
>>
>>
>>> I am putting Betty in charge of sending out confirmation emails for the
>>> event and reminding the students.
>>>
>>
>> Is Betty on this list?  Can she let us know what # of students have
>> confirmed?
>>
>>
>>
>>>
>>> Volunteers:
>>>
>>> Recently the linux users of Davis group reached out to me and want to
>>> corporate and will provide some mentors. We def might need more though!
>>>
>>
>> Have you gotten the names and contact info of those linux user group
>> mentors?  If we can get them on the list today, then tomorrow I can send
>> out an email with materials that mentors should read so they have a sense
>> of what to expect on Saturday.
>>
>> Our curriculum is flexible - we've run events with a 10:1 student:mentor
>> ratio fairly flawlessly - but of course the more mentors we can get the
>> better.  We have two people coming up from SF - Britta and Asheesh - and
>> one person who has signed up from UC Davis.  Ideally we'll get 3-5 more
>> mentors from somewhere, but we'll be okay either way.  :)
>>
>>
>>
>>>
>>> I will be okay being a mentor but I don't know any of the skills listed
>>> :(
>>>
>>
>> That's all right!  :)  You can focus on learning the skills, not on
>> teaching them, while still being a mentor - the key is to be proactive at
>> helping/leading the other attendees.  Asking them how they're doing, if
>> they need help, etc.  (If they need help with something you can't help
>> with, you can role model how to get that help - by asking another mentor,
>> asking on IRC, looking online, etc).  Being a social presence that makes
>> attendees feel welcome and empowers them to participate and ask for help is
>> honestly just as important as being able to answer a specific question
>> about git off the top of your head.
>>
>>
>>
>>> So far we only have the budget for food but nothing else. We have a
>>> small budget for other things but very small
>>>
>>>
>> That's all right, food is the biggest expense so I'm glad you've got that
>> covered.  For the rest, we'll figure something else out.  We may be able to
>> get a company to sponsor travel costs, etc, in which case we may want to
>> throw a logo up on the website and/or mention the company at the beginning
>> of the event.
>>
>> (Speaking of the website, did you ever hear back from the designer about
>> giving the site an open license?)
>>
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>> Campus-davis-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-davis-staff
>>
>>
>
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