[Campus-columbia-staff] planning an event for next semester

[Shauna Gordon-McKeon]

Okay, see you then!


On Fri, Oct 18, 2013 at 4:57 PM, Zachary Newman <zack at adicu.com> wrote:

> Yup, that'll be me. We can meet at the entrance to Mudd at 9am.
>
>
> On Fri, Oct 18, 2013 at 2:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> I'm planning on arriving at the event site at 9am tomorrow.  Staff
>> doesn't need to show up until 9:30/10:00 (or later, but please let me know
>> if you'll be later) but I need at least one host-type person to meet me and
>> let me in.  I'm assuming that's you, Zack?  If so, where exactly should I
>> meet you?
>>
>>
>> On Thu, Oct 17, 2013 at 2:15 PM, Zachary Newman <zack at adicu.com> wrote:
>>
>>> I'll signs printed, take care of breakfast (we can definitely wait a
>>> month), and find someone else to help me let people into the lounge.
>>>
>>> Google swag arrived today, so it'll be there.
>>>
>>> All sounds good! See you Saturday and let me know if there's anything
>>> you need me to do before then that wasn't mentioned in an email. (if you
>>> need to reach me, I'm at 571-481-8420).
>>>
>>>
>>> On Thu, Oct 17, 2013 at 12:16 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Oh, and to respond to the rest of your email:
>>>>
>>>> *1. We should have signage from the building entrance to the lounge,
>>>> with phone numbers for those who need to be let in. I'll have paper + a
>>>> sharpie so we don't really need to prepare anything in advance, but if you
>>>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>>>> use those.*
>>>>
>>>> We've got a template sign which I modified.  If anyone else can print
>>>> these easily, that'd be great, otherwise I'll take care of it:
>>>>
>>>> https://github.com/openhatch/open-source-comes-to-campus/tree/master/flyers/flyers_giving_directions/columbia
>>>> (you can get these by cloning the repository, or just download them by
>>>> clicking 'view raw')
>>>>
>>>> *2. There's two sets of doors (very close to each other) that
>>>> attendees will need to be let through. We often have events in the lounge
>>>> and do this at the beginning, and can have phone numbers on the doors if
>>>> people need to be let through.*
>>>>
>>>> We should probably assign one or two people who's #s we'll give who
>>>> will let people through.  That can't be me - are you all right doing that
>>>> Zachary, and can you find a second person?
>>>>
>>>>
>>>> On Thu, Oct 17, 2013 at 11:11 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> If your organization can wait about a month to get reimbursed, then we
>>>>> can just work with you to get receipts submitted to Github.  If not, I'll
>>>>> probably have to meet you early and go with you so I can put it on the
>>>>> OpenHatch card.
>>>>>
>>>>> Thanks for the suggestions re: lunch - I'll look into them.
>>>>>
>>>>>
>>>>> On Wed, Oct 16, 2013 at 8:47 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>
>>>>>> w/r/t space, everything looks good except:
>>>>>>
>>>>>> 1. We should have signage from the building entrance to the lounge,
>>>>>> with phone numbers for those who need to be let in. I'll have paper + a
>>>>>> sharpie so we don't really need to prepare anything in advance, but if you
>>>>>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>>>>>> use those.
>>>>>>
>>>>>> 2. There's two sets of doors (very close to each other) that
>>>>>> attendees will need to be let through. We often have events in the lounge
>>>>>> and do this at the beginning, and can have phone numbers on the doors if
>>>>>> people need to be let through.
>>>>>>
>>>>>> w/r/t food:
>>>>>>
>>>>>> Breakfast: Best bagels in the area come from Absolute Bagels, on
>>>>>> 109th (about 10 blocks away), but they don't have fruit/coffee. There's
>>>>>> also a supermarket (Westside) on 112th that definitely has fruit, pastries,
>>>>>> coffee, and the like. I can find someone to get breakfast—how does payment
>>>>>> work for that?
>>>>>>
>>>>>> Lunch: My favorite cheap delivery comes from Hunan Chen's, which is
>>>>>> Chinese food. there's a couple other good options (Hamilton Delicatessen
>>>>>> (sandwiches), Milano Market (sandwiches), Saji's (Japanese/sushi), Thai
>>>>>> market (Thai), V&T's (Italian/pizza). i think all of them deliver to
>>>>>> Columbia's campus
>>>>>>
>>>>>> Cheers,
>>>>>> Zack
>>>>>>
>>>>>>
>>>>>> On Wed, Oct 16, 2013 at 3:46 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> There are a few things that should be taken care of before the
>>>>>>> event.  One of them is the reminder email - I'm on it.  There's also some
>>>>>>> prep to be done with staff - also on it.  :)
>>>>>>>
>>>>>>> Logistics-wise, the are two main things to do.
>>>>>>>
>>>>>>> 1)  A last check of the space.  You can see the checklist for that
>>>>>>> here, under "Before the event":
>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>> Would it be possible for you to go through that checklist and report
>>>>>>> back to the email list, Zack?
>>>>>>>
>>>>>>> 2)  Food - we need to make plans to feed students breakfast and
>>>>>>> lunch.  Breakfast can either be ordered from somewhere or, more often, we
>>>>>>> stop by a place like Dunkin Donuts or a grocery store to pick up
>>>>>>> pastries/coffee/juice/fruit.  We need to assign someone to be in charge of
>>>>>>> that.  (Any volunteers?)  Lunch needs a bit more forethought, though it's
>>>>>>> usually just fine to order a day ahead of time.  Are there food places in
>>>>>>> the area that you would suggest ordering from?
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Oct 16, 2013 at 3:02 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Hi Shauna,
>>>>>>>>
>>>>>>>> Just wanted to check in one more time before the event on
>>>>>>>> Saturday—anything you need from my end? Are going to send participants who
>>>>>>>> signed up a reminder for the event?
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>> Zack
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Oct 10, 2013 at 11:30 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Minor note, whenever you get around to it - if you have an
>>>>>>>>> editable copy of your flyer you're willing to share, we're hoping to have a
>>>>>>>>> collection of templates for future organizers to work from.
>>>>>>>>>
>>>>>>>>> best,
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Sep 30, 2013 at 3:00 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>
>>>>>>>>>> Thanks! I just shot a blurb to the people controlling the WICS,
>>>>>>>>>> ACM, all official CS department mailing lists, and a couple classes that
>>>>>>>>>> might have interested students. Flyers are going up this week, and we're
>>>>>>>>>> pushing it on FB too.
>>>>>>>>>>
>>>>>>>>>> Really glad to hear people are signing up already!
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Mon, Sep 30, 2013 at 12:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Done.  :)
>>>>>>>>>>>
>>>>>>>>>>> Looks like we're already getting sign ups!
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Mon, Sep 30, 2013 at 10:53 AM, Zachary Newman <zack at adicu.com
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Awesome, looks great! We sent our newsletter out a couple hours
>>>>>>>>>>>> ago and will start sending the link/blurbs to other groups today.
>>>>>>>>>>>>
>>>>>>>>>>>> One thing: would you mind linking ADI to http://adicu.com/?
>>>>>>>>>>>> Not at all urgent, though.
>>>>>>>>>>>>
>>>>>>>>>>>> Looking forward to promoting this!
>>>>>>>>>>>>
>>>>>>>>>>>> Cheers,
>>>>>>>>>>>> Zack
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Sep 30, 2013 at 12:42 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> The site is made and should be up within an hour or so.  If
>>>>>>>>>>>>> there's nothing at http://columbia.openhatch.org/ at that
>>>>>>>>>>>>> point, we'll go back and troubleshoot.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Let me know if you spot anything you'd like us to fix!
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <
>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Yup, room reserved 9-6! The building is S. W. Mudd
>>>>>>>>>>>>>> (directions at
>>>>>>>>>>>>>> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf)
>>>>>>>>>>>>>> and the room is the "CS Lounge (CSB 452)"—directions to the room should
>>>>>>>>>>>>>> just be something like "Enter Mudd through the campus entrance and turn
>>>>>>>>>>>>>> right. The CS Lounge is through the set of doors to the right of the
>>>>>>>>>>>>>> computer kiosk." And we'll put up enough signage that people who aren't
>>>>>>>>>>>>>> familiar would be able to find it.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> The organization is the Application Development Initiative
>>>>>>>>>>>>>> (ADI). If you need a brief blurb, say that the mission of the club is to
>>>>>>>>>>>>>> foster a community of building and technology at Columbia.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Let me know if you need anything else!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Also, to clarify because I'm not sure we've said so in this
>>>>>>>>>>>>>>> thread - is the space booked from 9am through 6pm, or something close to
>>>>>>>>>>>>>>> that?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Making it now!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> There's some info I need for the site - most importantly,
>>>>>>>>>>>>>>>> the name of the building/room the event will be in, but also a link to
>>>>>>>>>>>>>>>> directions to the site, as well as how you (you being the host
>>>>>>>>>>>>>>>> organization) would like to be credited.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <
>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Any update on the website? We'd like to blast a bunch of
>>>>>>>>>>>>>>>>> emails out soon but don't want to send a link that's not live yet.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Sorry to bug you, I know y'all have been really busy!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Great, we'll have it to you by then.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Awesome! I meant that we'd prepare a big marketing push
>>>>>>>>>>>>>>>>>>> for this Monday coming up during this weekend. End of day tomorrow is
>>>>>>>>>>>>>>>>>>> totally fine.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi Zacahary,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Which weekend is this weekend - the one we're in right
>>>>>>>>>>>>>>>>>>>> now?  We can have a web page with a sign up form set up for you by the end
>>>>>>>>>>>>>>>>>>>> of the day today, or preferably the end of the day tomorrow.  That way
>>>>>>>>>>>>>>>>>>>> anyone who you reach with publicity can start signing up immediately.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> The page will be at http://columbia.openhatch.org/, if
>>>>>>>>>>>>>>>>>>>> you want to add that to promotional materials (flyer, newsletter blurbs,
>>>>>>>>>>>>>>>>>>>> emails).
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hey all,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We're going to start putting out flyers and promoting
>>>>>>>>>>>>>>>>>>>>> in our newsletter and some other mailing lists this weekend. All good on
>>>>>>>>>>>>>>>>>>>>> our end—let us know if you need anything or have suggestions that we
>>>>>>>>>>>>>>>>>>>>> haven't yet talked about.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Excellent! We'll take care of publicity and such for
>>>>>>>>>>>>>>>>>>>>>> the most part. Just wanted to check to see if y'all had anything particular
>>>>>>>>>>>>>>>>>>>>>> to this event.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> I'll check in again a couple days before we start
>>>>>>>>>>>>>>>>>>>>>> marketing in earnest—I wish you luck with the events happening between now
>>>>>>>>>>>>>>>>>>>>>> and then!
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> We sometimes do a "save the date" for target groups
>>>>>>>>>>>>>>>>>>>>>>> (usually WiCS-type lists) ahead of time, but typically our big publicity
>>>>>>>>>>>>>>>>>>>>>>> push happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>>>>>>>>>>>>>>> perfect.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> For publicity, we make a site with a sign up form,
>>>>>>>>>>>>>>>>>>>>>>> for example:
>>>>>>>>>>>>>>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> All publicity emails/posters will link to that.  We
>>>>>>>>>>>>>>>>>>>>>>> encourage our local hosts to do publicity where possible as we find people
>>>>>>>>>>>>>>>>>>>>>>> respond to emails from students at their school more than from an outside
>>>>>>>>>>>>>>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>>>>>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Asheesh and I actually have a big run of events
>>>>>>>>>>>>>>>>>>>>>>> right before then - four between the 21st and 28th - so we'll do our best
>>>>>>>>>>>>>>>>>>>>>>> to get everything set up by the 30th and then will be able to be very
>>>>>>>>>>>>>>>>>>>>>>> present from then on.  (We'll try to be present before then too, but it may
>>>>>>>>>>>>>>>>>>>>>>> be harder!)
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> With the event a little over a month away, what's
>>>>>>>>>>>>>>>>>>>>>>>> the game plan for promotion? You've done a more of these than I have, but
>>>>>>>>>>>>>>>>>>>>>>>> my instincts say that launching marketing on the week of September 30
>>>>>>>>>>>>>>>>>>>>>>>> (Facebook, flyers, mailing lists) with a ramp-up as the event grows closer
>>>>>>>>>>>>>>>>>>>>>>>> would work pretty well, and gives us 3 full weeks.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Also, would you mind re-adding me to the publicity
>>>>>>>>>>>>>>>>>>>>>>>> folder? I seem to have lost the link.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Great! I've added a couple of lists to the
>>>>>>>>>>>>>>>>>>>>>>>>> publicity spreadsheet and put in the space request. I'll let you know once
>>>>>>>>>>>>>>>>>>>>>>>>> the space is confirmed.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> re: advertisement, did you see the part of the
>>>>>>>>>>>>>>>>>>>>>>>>>> email I sent to Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> *Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>>>> *
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've
>>>>>>>>>>>>>>>>>>>>>>>>>>> managed before.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman
>>>>>>>>>>>>>>>>>>>>>>>>>>> <zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Excellent! I'll set booking the room and
>>>>>>>>>>>>>>>>>>>>>>>>>>>> advertisement in motion, then.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> We usually have a student on door duty at the
>>>>>>>>>>>>>>>>>>>>>>>>>>>> beginning of the event, then put a sign with a cell phone number to call if
>>>>>>>>>>>>>>>>>>>>>>>>>>>> you need to be let in. I agree that this isn't ideal, but the space meets
>>>>>>>>>>>>>>>>>>>>>>>>>>>> all other criteria and it's the only one we can reliably book for such a
>>>>>>>>>>>>>>>>>>>>>>>>>>>> long period of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon" <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> How have you worked around letting
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> non-students in before?  We've found that there's usually a fair amount of
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> coming and going during events.  When the room we use isn't freely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> accessible it usually means either propping a door open or having a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> volunteer from the hosting organization be on continuous "door duty",
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> neither of which are perfect solutions.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Newman <zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space in mind that we should be able to reserve for that length of time;
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> once we decide on a date, I can put in the request. It fulfills all of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> criteria on the checklist, and none of the "Before the Event" TODOs should
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> be any problem (I have adapters that will work with the projector, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we'll need to have a student let non-students in, but we've dealt with both
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> of these before).
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> confirm?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> looking for a space that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Oct 19th or Sunday Oct 20th, and will need the space from 9am-6pm (with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> some flexibility on either end.)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> (cc'ed), another member of ADI, will be coordinating this event for you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'll be responsible for the WICS end of it, so shoot me an email when you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> want WICS to start advertising, but he'll be taking care of booking the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space, choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hold the max attendees (35 + 8 mentors - so 43ish) but we'll be happy with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> much smaller attendance.  We've done small events before and they've been
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just as rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> and Sunday Oct 20th.  Do you have a preference?  Generally we've found
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> people tend to prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: getting the space.  Just a reminder, you can use this checklist to pick
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> an appropriate space:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we just wanted to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> ADI will advertise this, and ADI will book a space for the 19th. What other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> things need to be done?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 20-30 people for a day long event.  I was pretty surprised myself the first
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time I saw 30+ people show up on a weekend to spend all day learning about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> open source.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them highly rewarding.  We want to make sure we can accommodate a high
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, but we wouldn't consider a smaller event - say, 10 people - to be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a failure.  That said, there are a number of things we can do to improve
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, such as working with other student groups, advertising to women in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> computer science from other campuses in the city, and structuring the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so that attendees who can only attend for the afternoon can do the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorials ahead of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> run the event?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> problem--we can get it pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> timing. Trying to get 20-30 people to come to an event for five hours, let
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> alone seven, would take an immense marketing blitz. Given the number of
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other long-term events we have in the fall, I think
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we should take a rain check for now, but definitely revisit the option once
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we feel more confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com>wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> get the room that we could do a save the date beforehand?  Although the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event is still pretty far out, we probably wouldn't want to do a save the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> date for another couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours (10am-5pm) but we can say pretty explicitly that folks who feel they
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> have a handle on the tutorial sections can skip them.  We can also make
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> sure people know that they're free to leave at any point during the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> workshop period, or even phrase it as "the workshop goes until 3, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> mentors & the space will be available until 5 for anyone who wants to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> continue" in order to make it clear that attendees should not feel awkward
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> about ducking out after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does it--we just put in a space request and it gets approved. WICS has more
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> think Saturday would be better for an event, regardless of time, but five
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the weekend of the 19th/20th - Asheesh won't be able to make it, but he'll
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> booking space?  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> probably be bad for turnout--it's the weekend right before midterms/the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> last weekend before our fall break, so I'm not sure that would be good. The
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 2/3 is our fall break, and then the 9th we're holding a hackathon--would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you be interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend.  Without ruling it out - we'll wait for him to get back to us - is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> there another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event to other campuses, I'd be optimistic at finding at least 15 women who
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> want to attend.  We've had similar numbers of women at other events.  That
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> said, all we want to do extend the invitation to as many women as possible.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  If it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> before.  We could split the event into two days, 2-3 hours each - one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorial, one working-on-patches workshop - but I'm not sure if that's
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> preferable.  We've gotten a full house of attendees before.  It's just a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> matter of picking a good date, publicizing well, and having a big enough
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> base of potential invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> fine for me.  Asheesh, can you chime in on whether that would also work for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to get 25-30 females to an event like this. That being said, WICS would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> happy to work on this event as well, and advertise it to our list-serv (we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> also do have Barnard students in WICS and on our board.) But it is unlikely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that the event will be majority female, if that many people are expected,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shorter event? Like an hour or two, rather than five? That would probably
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on the event, which it would like to, October 12/13 is probably a bad date,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> since ADI is hosting a startup career fair on the 11th. Would the weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> internship went well, and that your trip back to the east coast (whenever
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you do it) is safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 25-35 attendees.  If you'd like to collaborate with other groups/schools,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> then great!  We love collaboration.  One of our main goals, though, is to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> reach out to women - to that end, we're most enthusiastic about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborations with women-in-CS/STEM type groups and with women's colleges.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  For instance, we have contacts at Barnard and would love to be able to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invite them to this event.  This doesn't mean we can't collaborate with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other groups, just that we'd like to prioritize making sure women who want
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to attend can attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a definite time & space nailed down?  And what did you think of Oct 12/13th
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> as a potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> response time--I've been finishing up an internship in San Francisco this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> week, and the past week has been crazy. Kathy has graduated, so he's no
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> longer a good point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event, but given the nature of the event (a pretty big time commitment
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for attendees) we think it would be best to collaborate on this event with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> some other CS groups on campus to get a bigger turnout. WICS would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> definitely advertise the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Application Development Initiative, which will have an easier time booking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a space, and which would be happy to collaborate on this event. We'd also
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potentially be interested in reaching out to a tech group at NYU and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborating with them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  I'm CCing Melanie just in case our point people have, in fact, changed.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh and I will both be out of the country and fairly unavailable later
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in August, so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> doing an Open Source Comes to Campus event at Columbia this semester.  Are
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you ready to start planning again - this time, hopefully, with better luck
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> finding space?  If you're no longer the best point people for organizing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this, just let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> pinpointed the weekend of October 12th/13th as a good one, though we're
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> flexible.  How does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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