[Campus-columbia-staff] planning an event for next semester

[Zachary Newman]

Yup, that'll be me. We can meet at the entrance to Mudd at 9am.


On Fri, Oct 18, 2013 at 2:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> I'm planning on arriving at the event site at 9am tomorrow.  Staff doesn't
> need to show up until 9:30/10:00 (or later, but please let me know if
> you'll be later) but I need at least one host-type person to meet me and
> let me in.  I'm assuming that's you, Zack?  If so, where exactly should I
> meet you?
>
>
> On Thu, Oct 17, 2013 at 2:15 PM, Zachary Newman <zack at adicu.com> wrote:
>
>> I'll signs printed, take care of breakfast (we can definitely wait a
>> month), and find someone else to help me let people into the lounge.
>>
>> Google swag arrived today, so it'll be there.
>>
>> All sounds good! See you Saturday and let me know if there's anything you
>> need me to do before then that wasn't mentioned in an email. (if you need
>> to reach me, I'm at 571-481-8420).
>>
>>
>> On Thu, Oct 17, 2013 at 12:16 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Oh, and to respond to the rest of your email:
>>>
>>> *1. We should have signage from the building entrance to the lounge,
>>> with phone numbers for those who need to be let in. I'll have paper + a
>>> sharpie so we don't really need to prepare anything in advance, but if you
>>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>>> use those.*
>>>
>>> We've got a template sign which I modified.  If anyone else can print
>>> these easily, that'd be great, otherwise I'll take care of it:
>>>
>>> https://github.com/openhatch/open-source-comes-to-campus/tree/master/flyers/flyers_giving_directions/columbia
>>> (you can get these by cloning the repository, or just download them by
>>> clicking 'view raw')
>>>
>>> *2. There's two sets of doors (very close to each other) that attendees
>>> will need to be let through. We often have events in the lounge and do this
>>> at the beginning, and can have phone numbers on the doors if people need to
>>> be let through.*
>>>
>>> We should probably assign one or two people who's #s we'll give who will
>>> let people through.  That can't be me - are you all right doing that
>>> Zachary, and can you find a second person?
>>>
>>>
>>> On Thu, Oct 17, 2013 at 11:11 AM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> If your organization can wait about a month to get reimbursed, then we
>>>> can just work with you to get receipts submitted to Github.  If not, I'll
>>>> probably have to meet you early and go with you so I can put it on the
>>>> OpenHatch card.
>>>>
>>>> Thanks for the suggestions re: lunch - I'll look into them.
>>>>
>>>>
>>>> On Wed, Oct 16, 2013 at 8:47 PM, Zachary Newman <zack at adicu.com> wrote:
>>>>
>>>>> w/r/t space, everything looks good except:
>>>>>
>>>>> 1. We should have signage from the building entrance to the lounge,
>>>>> with phone numbers for those who need to be let in. I'll have paper + a
>>>>> sharpie so we don't really need to prepare anything in advance, but if you
>>>>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>>>>> use those.
>>>>>
>>>>> 2. There's two sets of doors (very close to each other) that attendees
>>>>> will need to be let through. We often have events in the lounge and do this
>>>>> at the beginning, and can have phone numbers on the doors if people need to
>>>>> be let through.
>>>>>
>>>>> w/r/t food:
>>>>>
>>>>> Breakfast: Best bagels in the area come from Absolute Bagels, on 109th
>>>>> (about 10 blocks away), but they don't have fruit/coffee. There's also a
>>>>> supermarket (Westside) on 112th that definitely has fruit, pastries,
>>>>> coffee, and the like. I can find someone to get breakfast—how does payment
>>>>> work for that?
>>>>>
>>>>> Lunch: My favorite cheap delivery comes from Hunan Chen's, which is
>>>>> Chinese food. there's a couple other good options (Hamilton Delicatessen
>>>>> (sandwiches), Milano Market (sandwiches), Saji's (Japanese/sushi), Thai
>>>>> market (Thai), V&T's (Italian/pizza). i think all of them deliver to
>>>>> Columbia's campus
>>>>>
>>>>> Cheers,
>>>>> Zack
>>>>>
>>>>>
>>>>> On Wed, Oct 16, 2013 at 3:46 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> There are a few things that should be taken care of before the event.
>>>>>>  One of them is the reminder email - I'm on it.  There's also some prep to
>>>>>> be done with staff - also on it.  :)
>>>>>>
>>>>>> Logistics-wise, the are two main things to do.
>>>>>>
>>>>>> 1)  A last check of the space.  You can see the checklist for that
>>>>>> here, under "Before the event":
>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>> Would it be possible for you to go through that checklist and report
>>>>>> back to the email list, Zack?
>>>>>>
>>>>>> 2)  Food - we need to make plans to feed students breakfast and
>>>>>> lunch.  Breakfast can either be ordered from somewhere or, more often, we
>>>>>> stop by a place like Dunkin Donuts or a grocery store to pick up
>>>>>> pastries/coffee/juice/fruit.  We need to assign someone to be in charge of
>>>>>> that.  (Any volunteers?)  Lunch needs a bit more forethought, though it's
>>>>>> usually just fine to order a day ahead of time.  Are there food places in
>>>>>> the area that you would suggest ordering from?
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>> On Wed, Oct 16, 2013 at 3:02 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>
>>>>>>> Hi Shauna,
>>>>>>>
>>>>>>> Just wanted to check in one more time before the event on
>>>>>>> Saturday—anything you need from my end? Are going to send participants who
>>>>>>> signed up a reminder for the event?
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Zack
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Oct 10, 2013 at 11:30 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Minor note, whenever you get around to it - if you have an editable
>>>>>>>> copy of your flyer you're willing to share, we're hoping to have a
>>>>>>>> collection of templates for future organizers to work from.
>>>>>>>>
>>>>>>>> best,
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>> On Mon, Sep 30, 2013 at 3:00 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>
>>>>>>>>> Thanks! I just shot a blurb to the people controlling the WICS,
>>>>>>>>> ACM, all official CS department mailing lists, and a couple classes that
>>>>>>>>> might have interested students. Flyers are going up this week, and we're
>>>>>>>>> pushing it on FB too.
>>>>>>>>>
>>>>>>>>> Really glad to hear people are signing up already!
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Sep 30, 2013 at 12:23 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Done.  :)
>>>>>>>>>>
>>>>>>>>>> Looks like we're already getting sign ups!
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Mon, Sep 30, 2013 at 10:53 AM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> Awesome, looks great! We sent our newsletter out a couple hours
>>>>>>>>>>> ago and will start sending the link/blurbs to other groups today.
>>>>>>>>>>>
>>>>>>>>>>> One thing: would you mind linking ADI to http://adicu.com/? Not
>>>>>>>>>>> at all urgent, though.
>>>>>>>>>>>
>>>>>>>>>>> Looking forward to promoting this!
>>>>>>>>>>>
>>>>>>>>>>> Cheers,
>>>>>>>>>>> Zack
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Mon, Sep 30, 2013 at 12:42 AM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> The site is made and should be up within an hour or so.  If
>>>>>>>>>>>> there's nothing at http://columbia.openhatch.org/ at that
>>>>>>>>>>>> point, we'll go back and troubleshoot.
>>>>>>>>>>>>
>>>>>>>>>>>> Let me know if you spot anything you'd like us to fix!
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <
>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Yup, room reserved 9-6! The building is S. W. Mudd (directions
>>>>>>>>>>>>> at
>>>>>>>>>>>>> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf)
>>>>>>>>>>>>> and the room is the "CS Lounge (CSB 452)"—directions to the room should
>>>>>>>>>>>>> just be something like "Enter Mudd through the campus entrance and turn
>>>>>>>>>>>>> right. The CS Lounge is through the set of doors to the right of the
>>>>>>>>>>>>> computer kiosk." And we'll put up enough signage that people who aren't
>>>>>>>>>>>>> familiar would be able to find it.
>>>>>>>>>>>>>
>>>>>>>>>>>>> The organization is the Application Development Initiative
>>>>>>>>>>>>> (ADI). If you need a brief blurb, say that the mission of the club is to
>>>>>>>>>>>>> foster a community of building and technology at Columbia.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Let me know if you need anything else!
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Also, to clarify because I'm not sure we've said so in this
>>>>>>>>>>>>>> thread - is the space booked from 9am through 6pm, or something close to
>>>>>>>>>>>>>> that?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Making it now!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> There's some info I need for the site - most importantly,
>>>>>>>>>>>>>>> the name of the building/room the event will be in, but also a link to
>>>>>>>>>>>>>>> directions to the site, as well as how you (you being the host
>>>>>>>>>>>>>>> organization) would like to be credited.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <
>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Any update on the website? We'd like to blast a bunch of
>>>>>>>>>>>>>>>> emails out soon but don't want to send a link that's not live yet.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Sorry to bug you, I know y'all have been really busy!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Great, we'll have it to you by then.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Awesome! I meant that we'd prepare a big marketing push
>>>>>>>>>>>>>>>>>> for this Monday coming up during this weekend. End of day tomorrow is
>>>>>>>>>>>>>>>>>> totally fine.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Zacahary,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Which weekend is this weekend - the one we're in right
>>>>>>>>>>>>>>>>>>> now?  We can have a web page with a sign up form set up for you by the end
>>>>>>>>>>>>>>>>>>> of the day today, or preferably the end of the day tomorrow.  That way
>>>>>>>>>>>>>>>>>>> anyone who you reach with publicity can start signing up immediately.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> The page will be at http://columbia.openhatch.org/, if
>>>>>>>>>>>>>>>>>>> you want to add that to promotional materials (flyer, newsletter blurbs,
>>>>>>>>>>>>>>>>>>> emails).
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hey all,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> We're going to start putting out flyers and promoting
>>>>>>>>>>>>>>>>>>>> in our newsletter and some other mailing lists this weekend. All good on
>>>>>>>>>>>>>>>>>>>> our end—let us know if you need anything or have suggestions that we
>>>>>>>>>>>>>>>>>>>> haven't yet talked about.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Excellent! We'll take care of publicity and such for
>>>>>>>>>>>>>>>>>>>>> the most part. Just wanted to check to see if y'all had anything particular
>>>>>>>>>>>>>>>>>>>>> to this event.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> I'll check in again a couple days before we start
>>>>>>>>>>>>>>>>>>>>> marketing in earnest—I wish you luck with the events happening between now
>>>>>>>>>>>>>>>>>>>>> and then!
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> We sometimes do a "save the date" for target groups
>>>>>>>>>>>>>>>>>>>>>> (usually WiCS-type lists) ahead of time, but typically our big publicity
>>>>>>>>>>>>>>>>>>>>>> push happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>>>>>>>>>>>>>> perfect.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> For publicity, we make a site with a sign up form,
>>>>>>>>>>>>>>>>>>>>>> for example:
>>>>>>>>>>>>>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> All publicity emails/posters will link to that.  We
>>>>>>>>>>>>>>>>>>>>>> encourage our local hosts to do publicity where possible as we find people
>>>>>>>>>>>>>>>>>>>>>> respond to emails from students at their school more than from an outside
>>>>>>>>>>>>>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>>>>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Asheesh and I actually have a big run of events right
>>>>>>>>>>>>>>>>>>>>>> before then - four between the 21st and 28th - so we'll do our best to get
>>>>>>>>>>>>>>>>>>>>>> everything set up by the 30th and then will be able to be very present from
>>>>>>>>>>>>>>>>>>>>>> then on.  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> With the event a little over a month away, what's
>>>>>>>>>>>>>>>>>>>>>>> the game plan for promotion? You've done a more of these than I have, but
>>>>>>>>>>>>>>>>>>>>>>> my instincts say that launching marketing on the week of September 30
>>>>>>>>>>>>>>>>>>>>>>> (Facebook, flyers, mailing lists) with a ramp-up as the event grows closer
>>>>>>>>>>>>>>>>>>>>>>> would work pretty well, and gives us 3 full weeks.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Also, would you mind re-adding me to the publicity
>>>>>>>>>>>>>>>>>>>>>>> folder? I seem to have lost the link.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Great! I've added a couple of lists to the
>>>>>>>>>>>>>>>>>>>>>>>> publicity spreadsheet and put in the space request. I'll let you know once
>>>>>>>>>>>>>>>>>>>>>>>> the space is confirmed.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> re: advertisement, did you see the part of the
>>>>>>>>>>>>>>>>>>>>>>>>> email I sent to Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> *Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>>> *
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've
>>>>>>>>>>>>>>>>>>>>>>>>>> managed before.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Excellent! I'll set booking the room and
>>>>>>>>>>>>>>>>>>>>>>>>>>> advertisement in motion, then.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> We usually have a student on door duty at the
>>>>>>>>>>>>>>>>>>>>>>>>>>> beginning of the event, then put a sign with a cell phone number to call if
>>>>>>>>>>>>>>>>>>>>>>>>>>> you need to be let in. I agree that this isn't ideal, but the space meets
>>>>>>>>>>>>>>>>>>>>>>>>>>> all other criteria and it's the only one we can reliably book for such a
>>>>>>>>>>>>>>>>>>>>>>>>>>> long period of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon" <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> How have you worked around letting non-students
>>>>>>>>>>>>>>>>>>>>>>>>>>>> in before?  We've found that there's usually a fair amount of coming and
>>>>>>>>>>>>>>>>>>>>>>>>>>>> going during events.  When the room we use isn't freely accessible it
>>>>>>>>>>>>>>>>>>>>>>>>>>>> usually means either propping a door open or having a volunteer from the
>>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting organization be on continuous "door duty", neither of which are
>>>>>>>>>>>>>>>>>>>>>>>>>>>> perfect solutions.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman
>>>>>>>>>>>>>>>>>>>>>>>>>>>> <zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space in mind that we should be able to reserve for that length of time;
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> once we decide on a date, I can put in the request. It fulfills all of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> criteria on the checklist, and none of the "Before the Event" TODOs should
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> be any problem (I have adapters that will work with the projector, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we'll need to have a student let non-students in, but we've dealt with both
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> of these before).
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> confirm?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for a space that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Oct 19th or Sunday Oct 20th, and will need the space from 9am-6pm (with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> some flexibility on either end.)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> (cc'ed), another member of ADI, will be coordinating this event for you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'll be responsible for the WICS end of it, so shoot me an email when you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> want WICS to start advertising, but he'll be taking care of booking the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space, choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hold the max attendees (35 + 8 mentors - so 43ish) but we'll be happy with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> much smaller attendance.  We've done small events before and they've been
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just as rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> and Sunday Oct 20th.  Do you have a preference?  Generally we've found
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> people tend to prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: getting the space.  Just a reminder, you can use this checklist to pick
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> an appropriate space:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just wanted to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> ADI will advertise this, and ADI will book a space for the 19th. What other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> things need to be done?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 20-30 people for a day long event.  I was pretty surprised myself the first
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time I saw 30+ people show up on a weekend to spend all day learning about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> open source.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them highly rewarding.  We want to make sure we can accommodate a high
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, but we wouldn't consider a smaller event - say, 10 people - to be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a failure.  That said, there are a number of things we can do to improve
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, such as working with other student groups, advertising to women in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> computer science from other campuses in the city, and structuring the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so that attendees who can only attend for the afternoon can do the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorials ahead of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> run the event?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> can get it pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> timing. Trying to get 20-30 people to come to an event for five hours, let
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> alone seven, would take an immense marketing blitz. Given the number of
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other long-term events we have in the fall, I think
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we should take a rain check for now, but definitely revisit the option once
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we feel more confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com>wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the room that we could do a save the date beforehand?  Although the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> is still pretty far out, we probably wouldn't want to do a save the date
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for another couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours (10am-5pm) but we can say pretty explicitly that folks who feel they
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> have a handle on the tutorial sections can skip them.  We can also make
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> sure people know that they're free to leave at any point during the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> workshop period, or even phrase it as "the workshop goes until 3, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> mentors & the space will be available until 5 for anyone who wants to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> continue" in order to make it clear that attendees should not feel awkward
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> about ducking out after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does it--we just put in a space request and it gets approved. WICS has more
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> think Saturday would be better for an event, regardless of time, but five
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the weekend of the 19th/20th - Asheesh won't be able to make it, but he'll
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> booking space?  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com>wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> probably be bad for turnout--it's the weekend right before midterms/the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> last weekend before our fall break, so I'm not sure that would be good. The
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 2/3 is our fall break, and then the 9th we're holding a hackathon--would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you be interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend.  Without ruling it out - we'll wait for him to get back to us - is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> there another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event to other campuses, I'd be optimistic at finding at least 15 women who
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> want to attend.  We've had similar numbers of women at other events.  That
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> said, all we want to do extend the invitation to as many women as possible.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  If it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> before.  We could split the event into two days, 2-3 hours each - one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorial, one working-on-patches workshop - but I'm not sure if that's
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> preferable.  We've gotten a full house of attendees before.  It's just a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> matter of picking a good date, publicizing well, and having a big enough
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> base of potential invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> fine for me.  Asheesh, can you chime in on whether that would also work for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> get 25-30 females to an event like this. That being said, WICS would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> happy to work on this event as well, and advertise it to our list-serv (we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> also do have Barnard students in WICS and on our board.) But it is unlikely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that the event will be majority female, if that many people are expected,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shorter event? Like an hour or two, rather than five? That would probably
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event, which it would like to, October 12/13 is probably a bad date,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> since ADI is hosting a startup career fair on the 11th. Would the weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> internship went well, and that your trip back to the east coast (whenever
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you do it) is safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 25-35 attendees.  If you'd like to collaborate with other groups/schools,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> then great!  We love collaboration.  One of our main goals, though, is to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> reach out to women - to that end, we're most enthusiastic about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborations with women-in-CS/STEM type groups and with women's colleges.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  For instance, we have contacts at Barnard and would love to be able to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invite them to this event.  This doesn't mean we can't collaborate with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other groups, just that we'd like to prioritize making sure women who want
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to attend can attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> definite time & space nailed down?  And what did you think of Oct 12/13th
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> as a potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> response time--I've been finishing up an internship in San Francisco this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> week, and the past week has been crazy. Kathy has graduated, so he's no
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> longer a good point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event, but given the nature of the event (a pretty big time commitment
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for attendees) we think it would be best to collaborate on this event with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> some other CS groups on campus to get a bigger turnout. WICS would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> definitely advertise the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Application Development Initiative, which will have an easier time booking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a space, and which would be happy to collaborate on this event. We'd also
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potentially be interested in reaching out to a tech group at NYU and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborating with them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> CCing Melanie just in case our point people have, in fact, changed.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh and I will both be out of the country and fairly unavailable later
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in August, so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> doing an Open Source Comes to Campus event at Columbia this semester.  Are
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you ready to start planning again - this time, hopefully, with better luck
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> finding space?  If you're no longer the best point people for organizing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this, just let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> pinpointed the weekend of October 12th/13th as a good one, though we're
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> flexible.  How does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-columbia-staff/attachments/20131018/982ee915/attachment-0001.html>