[Campus-columbia-staff] planning an event for next semester

[Shauna Gordon-McKeon]

I'm planning on arriving at the event site at 9am tomorrow.  Staff doesn't
need to show up until 9:30/10:00 (or later, but please let me know if
you'll be later) but I need at least one host-type person to meet me and
let me in.  I'm assuming that's you, Zack?  If so, where exactly should I
meet you?


On Thu, Oct 17, 2013 at 2:15 PM, Zachary Newman <zack at adicu.com> wrote:

> I'll signs printed, take care of breakfast (we can definitely wait a
> month), and find someone else to help me let people into the lounge.
>
> Google swag arrived today, so it'll be there.
>
> All sounds good! See you Saturday and let me know if there's anything you
> need me to do before then that wasn't mentioned in an email. (if you need
> to reach me, I'm at 571-481-8420).
>
>
> On Thu, Oct 17, 2013 at 12:16 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Oh, and to respond to the rest of your email:
>>
>> *1. We should have signage from the building entrance to the lounge,
>> with phone numbers for those who need to be let in. I'll have paper + a
>> sharpie so we don't really need to prepare anything in advance, but if you
>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>> use those.*
>>
>> We've got a template sign which I modified.  If anyone else can print
>> these easily, that'd be great, otherwise I'll take care of it:
>>
>> https://github.com/openhatch/open-source-comes-to-campus/tree/master/flyers/flyers_giving_directions/columbia
>> (you can get these by cloning the repository, or just download them by
>> clicking 'view raw')
>>
>> *2. There's two sets of doors (very close to each other) that attendees
>> will need to be let through. We often have events in the lounge and do this
>> at the beginning, and can have phone numbers on the doors if people need to
>> be let through.*
>>
>> We should probably assign one or two people who's #s we'll give who will
>> let people through.  That can't be me - are you all right doing that
>> Zachary, and can you find a second person?
>>
>>
>> On Thu, Oct 17, 2013 at 11:11 AM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> If your organization can wait about a month to get reimbursed, then we
>>> can just work with you to get receipts submitted to Github.  If not, I'll
>>> probably have to meet you early and go with you so I can put it on the
>>> OpenHatch card.
>>>
>>> Thanks for the suggestions re: lunch - I'll look into them.
>>>
>>>
>>> On Wed, Oct 16, 2013 at 8:47 PM, Zachary Newman <zack at adicu.com> wrote:
>>>
>>>> w/r/t space, everything looks good except:
>>>>
>>>> 1. We should have signage from the building entrance to the lounge,
>>>> with phone numbers for those who need to be let in. I'll have paper + a
>>>> sharpie so we don't really need to prepare anything in advance, but if you
>>>> want to print out some arrows (3 right, 3 straight ahead, and 1 left) we'd
>>>> use those.
>>>>
>>>> 2. There's two sets of doors (very close to each other) that attendees
>>>> will need to be let through. We often have events in the lounge and do this
>>>> at the beginning, and can have phone numbers on the doors if people need to
>>>> be let through.
>>>>
>>>> w/r/t food:
>>>>
>>>> Breakfast: Best bagels in the area come from Absolute Bagels, on 109th
>>>> (about 10 blocks away), but they don't have fruit/coffee. There's also a
>>>> supermarket (Westside) on 112th that definitely has fruit, pastries,
>>>> coffee, and the like. I can find someone to get breakfast—how does payment
>>>> work for that?
>>>>
>>>> Lunch: My favorite cheap delivery comes from Hunan Chen's, which is
>>>> Chinese food. there's a couple other good options (Hamilton Delicatessen
>>>> (sandwiches), Milano Market (sandwiches), Saji's (Japanese/sushi), Thai
>>>> market (Thai), V&T's (Italian/pizza). i think all of them deliver to
>>>> Columbia's campus
>>>>
>>>> Cheers,
>>>> Zack
>>>>
>>>>
>>>> On Wed, Oct 16, 2013 at 3:46 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> There are a few things that should be taken care of before the event.
>>>>>  One of them is the reminder email - I'm on it.  There's also some prep to
>>>>> be done with staff - also on it.  :)
>>>>>
>>>>> Logistics-wise, the are two main things to do.
>>>>>
>>>>> 1)  A last check of the space.  You can see the checklist for that
>>>>> here, under "Before the event":
>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>> Would it be possible for you to go through that checklist and report
>>>>> back to the email list, Zack?
>>>>>
>>>>> 2)  Food - we need to make plans to feed students breakfast and lunch.
>>>>>  Breakfast can either be ordered from somewhere or, more often, we stop by
>>>>> a place like Dunkin Donuts or a grocery store to pick up
>>>>> pastries/coffee/juice/fruit.  We need to assign someone to be in charge of
>>>>> that.  (Any volunteers?)  Lunch needs a bit more forethought, though it's
>>>>> usually just fine to order a day ahead of time.  Are there food places in
>>>>> the area that you would suggest ordering from?
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>> On Wed, Oct 16, 2013 at 3:02 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>
>>>>>> Hi Shauna,
>>>>>>
>>>>>> Just wanted to check in one more time before the event on
>>>>>> Saturday—anything you need from my end? Are going to send participants who
>>>>>> signed up a reminder for the event?
>>>>>>
>>>>>> Cheers,
>>>>>> Zack
>>>>>>
>>>>>>
>>>>>> On Thu, Oct 10, 2013 at 11:30 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Minor note, whenever you get around to it - if you have an editable
>>>>>>> copy of your flyer you're willing to share, we're hoping to have a
>>>>>>> collection of templates for future organizers to work from.
>>>>>>>
>>>>>>> best,
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Sep 30, 2013 at 3:00 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Thanks! I just shot a blurb to the people controlling the WICS,
>>>>>>>> ACM, all official CS department mailing lists, and a couple classes that
>>>>>>>> might have interested students. Flyers are going up this week, and we're
>>>>>>>> pushing it on FB too.
>>>>>>>>
>>>>>>>> Really glad to hear people are signing up already!
>>>>>>>>
>>>>>>>>
>>>>>>>> On Mon, Sep 30, 2013 at 12:23 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Done.  :)
>>>>>>>>>
>>>>>>>>> Looks like we're already getting sign ups!
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Sep 30, 2013 at 10:53 AM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>
>>>>>>>>>> Awesome, looks great! We sent our newsletter out a couple hours
>>>>>>>>>> ago and will start sending the link/blurbs to other groups today.
>>>>>>>>>>
>>>>>>>>>> One thing: would you mind linking ADI to http://adicu.com/? Not
>>>>>>>>>> at all urgent, though.
>>>>>>>>>>
>>>>>>>>>> Looking forward to promoting this!
>>>>>>>>>>
>>>>>>>>>> Cheers,
>>>>>>>>>> Zack
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Mon, Sep 30, 2013 at 12:42 AM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> The site is made and should be up within an hour or so.  If
>>>>>>>>>>> there's nothing at http://columbia.openhatch.org/ at that
>>>>>>>>>>> point, we'll go back and troubleshoot.
>>>>>>>>>>>
>>>>>>>>>>> Let me know if you spot anything you'd like us to fix!
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <zack at adicu.com
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Yup, room reserved 9-6! The building is S. W. Mudd (directions
>>>>>>>>>>>> at
>>>>>>>>>>>> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf)
>>>>>>>>>>>> and the room is the "CS Lounge (CSB 452)"—directions to the room should
>>>>>>>>>>>> just be something like "Enter Mudd through the campus entrance and turn
>>>>>>>>>>>> right. The CS Lounge is through the set of doors to the right of the
>>>>>>>>>>>> computer kiosk." And we'll put up enough signage that people who aren't
>>>>>>>>>>>> familiar would be able to find it.
>>>>>>>>>>>>
>>>>>>>>>>>> The organization is the Application Development Initiative
>>>>>>>>>>>> (ADI). If you need a brief blurb, say that the mission of the club is to
>>>>>>>>>>>> foster a community of building and technology at Columbia.
>>>>>>>>>>>>
>>>>>>>>>>>> Let me know if you need anything else!
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Also, to clarify because I'm not sure we've said so in this
>>>>>>>>>>>>> thread - is the space booked from 9am through 6pm, or something close to
>>>>>>>>>>>>> that?
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Making it now!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> There's some info I need for the site - most importantly, the
>>>>>>>>>>>>>> name of the building/room the event will be in, but also a link to
>>>>>>>>>>>>>> directions to the site, as well as how you (you being the host
>>>>>>>>>>>>>> organization) would like to be credited.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <
>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Any update on the website? We'd like to blast a bunch of
>>>>>>>>>>>>>>> emails out soon but don't want to send a link that's not live yet.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Sorry to bug you, I know y'all have been really busy!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Great, we'll have it to you by then.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Awesome! I meant that we'd prepare a big marketing push
>>>>>>>>>>>>>>>>> for this Monday coming up during this weekend. End of day tomorrow is
>>>>>>>>>>>>>>>>> totally fine.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Zacahary,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Which weekend is this weekend - the one we're in right
>>>>>>>>>>>>>>>>>> now?  We can have a web page with a sign up form set up for you by the end
>>>>>>>>>>>>>>>>>> of the day today, or preferably the end of the day tomorrow.  That way
>>>>>>>>>>>>>>>>>> anyone who you reach with publicity can start signing up immediately.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> The page will be at http://columbia.openhatch.org/, if
>>>>>>>>>>>>>>>>>> you want to add that to promotional materials (flyer, newsletter blurbs,
>>>>>>>>>>>>>>>>>> emails).
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hey all,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We're going to start putting out flyers and promoting in
>>>>>>>>>>>>>>>>>>> our newsletter and some other mailing lists this weekend. All good on our
>>>>>>>>>>>>>>>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>>>>>>>>>>>>>>>> yet talked about.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Excellent! We'll take care of publicity and such for
>>>>>>>>>>>>>>>>>>>> the most part. Just wanted to check to see if y'all had anything particular
>>>>>>>>>>>>>>>>>>>> to this event.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> I'll check in again a couple days before we start
>>>>>>>>>>>>>>>>>>>> marketing in earnest—I wish you luck with the events happening between now
>>>>>>>>>>>>>>>>>>>> and then!
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We sometimes do a "save the date" for target groups
>>>>>>>>>>>>>>>>>>>>> (usually WiCS-type lists) ahead of time, but typically our big publicity
>>>>>>>>>>>>>>>>>>>>> push happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>>>>>>>>>>>>> perfect.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> For publicity, we make a site with a sign up form, for
>>>>>>>>>>>>>>>>>>>>> example:
>>>>>>>>>>>>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> All publicity emails/posters will link to that.  We
>>>>>>>>>>>>>>>>>>>>> encourage our local hosts to do publicity where possible as we find people
>>>>>>>>>>>>>>>>>>>>> respond to emails from students at their school more than from an outside
>>>>>>>>>>>>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>>>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Asheesh and I actually have a big run of events right
>>>>>>>>>>>>>>>>>>>>> before then - four between the 21st and 28th - so we'll do our best to get
>>>>>>>>>>>>>>>>>>>>> everything set up by the 30th and then will be able to be very present from
>>>>>>>>>>>>>>>>>>>>> then on.  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> With the event a little over a month away, what's the
>>>>>>>>>>>>>>>>>>>>>> game plan for promotion? You've done a more of these than I have, but my
>>>>>>>>>>>>>>>>>>>>>> instincts say that launching marketing on the week of September 30
>>>>>>>>>>>>>>>>>>>>>> (Facebook, flyers, mailing lists) with a ramp-up as the event grows closer
>>>>>>>>>>>>>>>>>>>>>> would work pretty well, and gives us 3 full weeks.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Also, would you mind re-adding me to the publicity
>>>>>>>>>>>>>>>>>>>>>> folder? I seem to have lost the link.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Great! I've added a couple of lists to the publicity
>>>>>>>>>>>>>>>>>>>>>>> spreadsheet and put in the space request. I'll let you know once the space
>>>>>>>>>>>>>>>>>>>>>>> is confirmed.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> re: advertisement, did you see the part of the
>>>>>>>>>>>>>>>>>>>>>>>> email I sent to Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> *Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>> *
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've
>>>>>>>>>>>>>>>>>>>>>>>>> managed before.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Excellent! I'll set booking the room and
>>>>>>>>>>>>>>>>>>>>>>>>>> advertisement in motion, then.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> We usually have a student on door duty at the
>>>>>>>>>>>>>>>>>>>>>>>>>> beginning of the event, then put a sign with a cell phone number to call if
>>>>>>>>>>>>>>>>>>>>>>>>>> you need to be let in. I agree that this isn't ideal, but the space meets
>>>>>>>>>>>>>>>>>>>>>>>>>> all other criteria and it's the only one we can reliably book for such a
>>>>>>>>>>>>>>>>>>>>>>>>>> long period of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon"
>>>>>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> How have you worked around letting non-students
>>>>>>>>>>>>>>>>>>>>>>>>>>> in before?  We've found that there's usually a fair amount of coming and
>>>>>>>>>>>>>>>>>>>>>>>>>>> going during events.  When the room we use isn't freely accessible it
>>>>>>>>>>>>>>>>>>>>>>>>>>> usually means either propping a door open or having a volunteer from the
>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting organization be on continuous "door duty", neither of which are
>>>>>>>>>>>>>>>>>>>>>>>>>>> perfect solutions.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman
>>>>>>>>>>>>>>>>>>>>>>>>>>> <zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a
>>>>>>>>>>>>>>>>>>>>>>>>>>>> space in mind that we should be able to reserve for that length of time;
>>>>>>>>>>>>>>>>>>>>>>>>>>>> once we decide on a date, I can put in the request. It fulfills all of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>> criteria on the checklist, and none of the "Before the Event" TODOs should
>>>>>>>>>>>>>>>>>>>>>>>>>>>> be any problem (I have adapters that will work with the projector, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>> we'll need to have a student let non-students in, but we've dealt with both
>>>>>>>>>>>>>>>>>>>>>>>>>>>> of these before).
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you
>>>>>>>>>>>>>>>>>>>>>>>>>>>> confirm?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for a space that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Oct 19th or Sunday Oct 20th, and will need the space from 9am-6pm (with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> some flexibility on either end.)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> (cc'ed), another member of ADI, will be coordinating this event for you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'll be responsible for the WICS end of it, so shoot me an email when you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> want WICS to start advertising, but he'll be taking care of booking the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space, choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hold the max attendees (35 + 8 mentors - so 43ish) but we'll be happy with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> much smaller attendance.  We've done small events before and they've been
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just as rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday Oct 20th.  Do you have a preference?  Generally we've found people
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tend to prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: getting the space.  Just a reminder, you can use this checklist to pick
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> an appropriate space:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> just wanted to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> will advertise this, and ADI will book a space for the 19th. What other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> things need to be done?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 20-30 people for a day long event.  I was pretty surprised myself the first
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time I saw 30+ people show up on a weekend to spend all day learning about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> open source.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them highly rewarding.  We want to make sure we can accommodate a high
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, but we wouldn't consider a smaller event - say, 10 people - to be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a failure.  That said, there are a number of things we can do to improve
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> turnout, such as working with other student groups, advertising to women in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> computer science from other campuses in the city, and structuring the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so that attendees who can only attend for the afternoon can do the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorials ahead of time.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> can get it pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> timing. Trying to get 20-30 people to come to an event for five hours, let
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> alone seven, would take an immense marketing blitz. Given the number of
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other long-term events we have in the fall, I think
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we should take a rain check for now, but definitely revisit the option once
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we feel more confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the room that we could do a save the date beforehand?  Although the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> is still pretty far out, we probably wouldn't want to do a save the date
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> for another couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours (10am-5pm) but we can say pretty explicitly that folks who feel they
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> have a handle on the tutorial sections can skip them.  We can also make
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> sure people know that they're free to leave at any point during the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> workshop period, or even phrase it as "the workshop goes until 3, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> mentors & the space will be available until 5 for anyone who wants to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> continue" in order to make it clear that attendees should not feel awkward
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> about ducking out after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does it--we just put in a space request and it gets approved. WICS has more
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> think Saturday would be better for an event, regardless of time, but five
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hours will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the weekend of the 19th/20th - Asheesh won't be able to make it, but he'll
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> booking space?  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> probably be bad for turnout--it's the weekend right before midterms/the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> last weekend before our fall break, so I'm not sure that would be good. The
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 2/3 is our fall break, and then the 9th we're holding a hackathon--would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you be interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend.  Without ruling it out - we'll wait for him to get back to us - is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> there another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to other campuses, I'd be optimistic at finding at least 15 women who want
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> before.  We could split the event into two days, 2-3 hours each - one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> tutorial, one working-on-patches workshop - but I'm not sure if that's
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> preferable.  We've gotten a full house of attendees before.  It's just a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> matter of picking a good date, publicizing well, and having a big enough
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> base of potential invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> fine for me.  Asheesh, can you chime in on whether that would also work for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <dinalamdany at gmail.com
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> > wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> get 25-30 females to an event like this. That being said, WICS would be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> happy to work on this event as well, and advertise it to our list-serv (we
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> also do have Barnard students in WICS and on our board.) But it is unlikely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that the event will be majority female, if that many people are expected,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shorter event? Like an hour or two, rather than five? That would probably
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> help attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event, which it would like to, October 12/13 is probably a bad date,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> since ADI is hosting a startup career fair on the 11th. Would the weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> internship went well, and that your trip back to the east coast (whenever
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> you do it) is safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 25-35 attendees.  If you'd like to collaborate with other groups/schools,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> then great!  We love collaboration.  One of our main goals, though, is to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> reach out to women - to that end, we're most enthusiastic about
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborations with women-in-CS/STEM type groups and with women's colleges.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  For instance, we have contacts at Barnard and would love to be able to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invite them to this event.  This doesn't mean we can't collaborate with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other groups, just that we'd like to prioritize making sure women who want
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> to attend can attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> definite time & space nailed down?  And what did you think of Oct 12/13th
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> as a potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> response time--I've been finishing up an internship in San Francisco this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> week, and the past week has been crazy. Kathy has graduated, so he's no
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> longer a good point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event, but given the nature of the event (a pretty big time commitment for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees) we think it would be best to collaborate on this event with some
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other CS groups on campus to get a bigger turnout. WICS would definitely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> advertise the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Application Development Initiative, which will have an easier time booking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a space, and which would be happy to collaborate on this event. We'd also
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potentially be interested in reaching out to a tech group at NYU and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborating with them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> CCing Melanie just in case our point people have, in fact, changed.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh and I will both be out of the country and fairly unavailable later
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> in August, so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> an Open Source Comes to Campus event at Columbia this semester.  Are you
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> ready to start planning again - this time, hopefully, with better luck
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> finding space?  If you're no longer the best point people for organizing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this, just let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> pinpointed the weekend of October 12th/13th as a good one, though we're
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> flexible.  How does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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