[Campus-columbia-staff] logistics for open source event

[Shauna Gordon-McKeon]

I think as long as we're 100% sure we can have a person to let people in,
and they're okay with having to do so dozens of times during the event,
then this might work.  Wrangling our staff into mostly coming at one time
is one thing, but we're hoping to get a significant number of non-CS
attendees who we'd like to give the freedom to come and go to.

Let's keep looking into booking the rooms, but I'm going to take a little
bit to consider if this set up is really tenable.

On Wed, Mar 13, 2013 at 7:50 PM, Kathy Sun <kathyxunsun at gmail.com> wrote:

> It's CS specific and the building is entirely automated on weekends.
>
>
> On Wed, Mar 13, 2013 at 10:31 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>>
>>>
>>> We're hosting this on a weekend and Columbia rents out much of it's
>>> community space on the weekends on the order $200+ per hour so I think the
>>> CS lounge is the best fit space wise. Enough of the attendees will have
>>> swipe access we can put someone on call for the event to let people and put
>>> her phone number up on the the doors.
>>>
>>
>> I'm assuming to have access one just needs to have a Columbia ID card -
>> not a CS-specific ID card?
>>
>> If so, that would mean the main hurdle would be access for our
>> volunteers/staff.  We can do our best to get staff to arrive on time so
>> that swiping people in is not much of a hassle.  And yes, having a specific
>> designation swiping person will be useful.
>>
>> Is entering the building entirely automated or would it be possible to
>> create some sort of guest list for our volunteers?  This has worked for us
>> before.
>>
>>
>>
>>>
>>> Regarding the dates, sorry about the confusion there. I've asked Melanie
>>> to try to book the CS lounge for us on Saturday the 27th because we'll get
>>> better turn out on Saturday than Sunday. If Saturday is already taken,
>>> we'll look into Sunday.
>>>
>>
>> Sounds great.
>>
>> - shauna
>>
>
>
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