[Campus-uw-staff] countdown to the workshop
Ben Marwick
bmarwick at uw.edu
Mon Nov 10 05:22:17 UTC 2014
Hi Ana,
I've added your ana.malagon at yale.edu email address to that sheet so you
can edit it. Hope that works!
Ben
On 9/11/2014 8:49 PM, Ana Malagon wrote:
> Hi Shauna,
>
> I think I'm view only on this spreadsheet - could you change the
> permissions?
>
> Thanks,
> Ana
>
> On Sun, Nov 9, 2014 at 8:56 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>> wrote:
>
> Hi folks,
>
> Checking the sign-ups, we've got 20 students, which is not bad, but
> we've got room for 60. Can we send out some more emails? Again,
> I'm happy to help. I don't want to spam folks with multiple emails
> though. Can people keep track of where they've done publicity using
> this sheet?
>
> https://docs.google.com/spreadsheets/d/1YuSNkHi4Z1JWaSaBlgwSpoAaGf2AFN-3eimWQCC-s5Y/edit#gid=506726064
>
>
>
> On Sat, Nov 8, 2014 at 7:26 PM, Ana Malagon <ana.malagon at yale.edu
> <mailto:ana.malagon at yale.edu>> wrote:
>
> yep, thanks very much Shauna!
>
> A little late, but I sent out some emails to student groups just
> now and will do the physics mailing list next -
>
> Best,
> Ana
>
> On Thu, Nov 6, 2014 at 11:51 AM, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> wrote:
>
> Goodo thanks. Those template emails are a huge time-saver,
> thanks very much!
>
> On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
>
> Whoops. You've all been given access to that folder. :)
>
>
>
> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>
> Thanks for the reminder, I'll get a few emails out
> right now, and
> then counting on Mako, Ana and Allan to send out
> messages to their
> department lists also.
>
> By the way, your URLs to google drive are not
> working for me, this
> one is good though:
> https://drive.google.com/open?____id=1tz1qy88BPI73q67mGN-____EBpf8GXrw7qveMkifutoarFY&____authuser=1
> <https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__EBpf8GXrw7qveMkifutoarFY&__authuser=1>
>
> <https://drive.google.com/__open?id=1tz1qy88BPI73q67mGN-__EBpf8GXrw7qveMkifutoarFY&__authuser=1
> <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-EBpf8GXrw7qveMkifutoarFY&authuser=1>>
>
> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>
> With the event only a week and change away, we
> definitely need
> to get on
> publicity. I do generally recommend that a
> local person take
> this on,
> since they know what the best routes for
> publicity are at their
> school,
> but I can also help with this if none of the
> rest of you can. For
> instance, I can go through that list of student
> groups and find
> a few
> dozen groups to email with a modified version
> of this template
> email:
> https://drive.google.com/#____folders/____0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>
> <https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>>
>
> If I don't hear back from anyone, I'll do that
> tomorrow.
>
> On Tue, Nov 4, 2014 at 4:55 PM, Shauna
> Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>> wrote:
>
> Yes, the publicity is the main thing to do
> right now. We
> have a
> bunch of template emails in the google
> docs folder, which
> just need
> a link and a date customized:
> https://drive.google.com/#____folders/____0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>
> <https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>>
>
>
>
> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>> wrote:
>
> Hi everyone,
>
> I've just had a chat with Open Hatch's
> Asheesh Laroia about
> preparing for our workshop and now is
> a good time for
> us to get
> the details out to the UW student
> community. There is a
> list of
> all the student orgs at the UW here:
> https://uws-community.__sympli____city.com/index.php?s=______student_group
> <http://sympli__city.com/index.php?s=____student_group>
>
> <http://symplicity.com/index.__php?s=__student_group
> <http://symplicity.com/index.php?s=__student_group>>
>
>
> <https://uws-community.__sympl__icity.com/index.php?s=____student_group
> <http://symplicity.com/index.php?s=__student_group>
>
> <https://uws-community.__symplicity.com/index.php?s=__student_group
> <https://uws-community.symplicity.com/index.php?s=student_group>>>
> There's 700-odd, so it should be easy
> find a few that
> overlap
> with our research areas and write to
> their admin.
>
> Ana and Allan, can you help with this?
> Can you please
> send a
> short note to a bunch of student
> groups in your area
> and invite
> them to come (and tell them to bring a
> friend!) Don't
> forget to
> include the basic details of the
> workshop (free, Sun 16
> Nov,
> 11am-4pm, Communications (CMU) 104),
> and more are on the
> website:
> http://washington.openhatch.______org/
> <http://washington.openhatch.____org/
> <http://washington.openhatch.__org/
> <http://washington.openhatch.org/>>>
>
> To prepare for the day, please also
> have a look at the
> curriculum here:
> https://openhatch.org/wiki/______Open_Source_Comes_to_Campus/______Curriculum
> <https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/____Curriculum>
>
> <https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/____Curriculum
> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum>>
>
>
> <https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/____Curriculum
> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum>
>
> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum
> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum>>>
> and get to know the sticky note system
> described here:
> http://software-carpentry.org/______workshops/operations.html
> <http://software-carpentry.org/____workshops/operations.html>
>
> <http://software-carpentry.__org/__workshops/operations.__html
> <http://software-carpentry.org/__workshops/operations.html>>
>
>
> <http://software-carpentry.____org/workshops/operations.html
>
> <http://software-carpentry.__org/workshops/operations.html
> <http://software-carpentry.org/workshops/operations.html>>__>
>
> There's more details to come, but
> publicity seems like
> something
> we're ready to move on right now so
> students can get the
> workshop on their calendars.
>
> thanks!
>
> Ben
>
> On 22/10/2014 3:08 PM, Shauna
> Gordon-McKeon wrote:
>
> I went ahead and added the sign up
> button for mentors
> myself. :)
>
> The main things left to do are to
> coordinate
> mentorship and
> do the
> publicity, as well as the little
> odds and ends of
> the event
> itself
> (getting nametags, actually
> ordering food, etc.)
> In terms of
> mentorship, I'm happy to handle
> most of that
> myself. I'll
> be using this
> spreadsheet to coordinate things:
>
> https://docs.google.com/______spreadsheets/d/1b59VlYOTmS_______ABxrOy7k0Tl3iGfe_oEn_______zamF9N7hIKY/edit#gid=______1018049347
> <https://docs.google.com/____spreadsheets/d/1b59VlYOTmS_____ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347>
>
> <https://docs.google.com/____spreadsheets/d/1b59VlYOTmS_____ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>>
>
>
>
> <https://docs.google.com/____spreadsheets/d/1b59VlYOTmS_____ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>
> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>>
>
> I'll be sending you all individual
> emails to
> confirm that
> you can come
> to the event, what you're
> comfortable teaching at
> the event,
> etc. If
> there are folks you think would
> like to mentor at
> the event,
> please send
> them either to fill out the
> mentorship form, or to me.
>
> best
> Shauna
>
>
>
> On Sun, Oct 19, 2014 at 10:20 AM,
> Shauna Gordon-McKeon
> <shaunagm at gmail.com
> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>>> wrote:
>
> It usually costs about $6-7
> per person if you
> provide
> cheaper food
> (pizza, etc) and more like
> $11-12 for
> something like
> salads or
> sandwiches. A typical event
> is 35ish people,
> although
> the selected
> room fits up to 70 and I
> believe we could get
> that many
> people at
> UW. So: pizza + normal size
> event (lower
> bound) would
> be $210,
> better food + big event
> (upper bound) would be
> $840.
> Pizza + big
> would be $450ish.
>
> We may need up to $100 to
> cover travel
> reimbursements
> although I'm
> pretty confident we can get
> mentors just from
> UW itself
> and Seattle.
>
> Ben, I'd suggest adding a
> sign-up sheet for
> mentors too
> on the
> page. We can probably find
> enough mentors through
> networking but
> there's usually one or two
> people we find
> through the
> publicity
> website and it's cool to meet
> new people.
>
> On Sun, Oct 19, 2014 at 2:36
> AM, Ben Marwick
> <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>>> wrote:
>
> Perfect, thanks. Got the
> on the page now
> here, let
> me know if
> you spot anything we need
> to change:
> http://washington.openhatch.________org/
>
>
> <http://washington.openhatch.______org/
> <http://washington.openhatch.____org/
> <http://washington.openhatch.__org/
> <http://washington.openhatch.org/>>>>
>
> Shauna, do you have a
> ball-park figure we
> can put
> to Bill Howe
> at UW eScience so we can
> get some funds
> secured?
>
> On 18/10/2014 9:42 PM,
> Benj. Mako Hill wrote:
>
> <quote who="Ben
> Marwick" date="Thu,
> Oct 09, 2014 at
> 08:31:05AM -0700">
>
> I think the
> website is ready to go
> live
> except for one
> detail, I'm
> not sure what to
> put for
> $LOCATION_BUILDING_NAME... What
> room are we
> using for this event?
>
>
> The room I've reserved is
> Communiations (CMU) 104.
>
> Once we get the
> room details, are
> we ready
> to go live?
>
>
> I think so. :)
>
> Later,
> Mako
>
>
>
>
>
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