[Campus-uw-staff] countdown to the workshop
Ana Malagon
ana.malagon at yale.edu
Mon Nov 10 04:49:26 UTC 2014
Hi Shauna,
I think I'm view only on this spreadsheet - could you change the
permissions?
Thanks,
Ana
On Sun, Nov 9, 2014 at 8:56 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:
> Hi folks,
>
> Checking the sign-ups, we've got 20 students, which is not bad, but we've
> got room for 60. Can we send out some more emails? Again, I'm happy to
> help. I don't want to spam folks with multiple emails though. Can people
> keep track of where they've done publicity using this sheet?
>
>
> https://docs.google.com/spreadsheets/d/1YuSNkHi4Z1JWaSaBlgwSpoAaGf2AFN-3eimWQCC-s5Y/edit#gid=506726064
>
>
>
> On Sat, Nov 8, 2014 at 7:26 PM, Ana Malagon <ana.malagon at yale.edu> wrote:
>
>> yep, thanks very much Shauna!
>>
>> A little late, but I sent out some emails to student groups just now and
>> will do the physics mailing list next -
>>
>> Best,
>> Ana
>>
>> On Thu, Nov 6, 2014 at 11:51 AM, Ben Marwick <bmarwick at uw.edu> wrote:
>>
>>> Goodo thanks. Those template emails are a huge time-saver, thanks very
>>> much!
>>>
>>> On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
>>>
>>>> Whoops. You've all been given access to that folder. :)
>>>>
>>>>
>>>>
>>>> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu
>>>> <mailto:bmarwick at uw.edu>> wrote:
>>>>
>>>> Thanks for the reminder, I'll get a few emails out right now, and
>>>> then counting on Mako, Ana and Allan to send out messages to their
>>>> department lists also.
>>>>
>>>> By the way, your URLs to google drive are not working for me, this
>>>> one is good though:
>>>> https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__
>>>> EBpf8GXrw7qveMkifutoarFY&__authuser=1
>>>> <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-
>>>> EBpf8GXrw7qveMkifutoarFY&authuser=1>
>>>>
>>>> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>>>>
>>>> With the event only a week and change away, we definitely need
>>>> to get on
>>>> publicity. I do generally recommend that a local person take
>>>> this on,
>>>> since they know what the best routes for publicity are at their
>>>> school,
>>>> but I can also help with this if none of the rest of you can.
>>>> For
>>>> instance, I can go through that list of student groups and find
>>>> a few
>>>> dozen groups to email with a modified version of this template
>>>> email:
>>>> https://drive.google.com/#__folders/__
>>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>> >
>>>>
>>>> If I don't hear back from anyone, I'll do that tomorrow.
>>>>
>>>> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon
>>>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>>>>
>>>> Yes, the publicity is the main thing to do right now. We
>>>> have a
>>>> bunch of template emails in the google docs folder, which
>>>> just need
>>>> a link and a date customized:
>>>> https://drive.google.com/#__folders/__
>>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>> >
>>>>
>>>>
>>>>
>>>> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
>>>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>>>
>>>> Hi everyone,
>>>>
>>>> I've just had a chat with Open Hatch's Asheesh Laroia
>>>> about
>>>> preparing for our workshop and now is a good time for
>>>> us to get
>>>> the details out to the UW student community. There is a
>>>> list of
>>>> all the student orgs at the UW here:
>>>> https://uws-community.__sympli__city.com/index.php?s=____
>>>> student_group
>>>> <http://symplicity.com/index.php?s=__student_group>
>>>>
>>>> <https://uws-community.__symplicity.com/index.php?s=__
>>>> student_group
>>>> <https://uws-community.symplicity.com/index.php?s=student_group
>>>> >>
>>>> There's 700-odd, so it should be easy find a few that
>>>> overlap
>>>> with our research areas and write to their admin.
>>>>
>>>> Ana and Allan, can you help with this? Can you please
>>>> send a
>>>> short note to a bunch of student groups in your area
>>>> and invite
>>>> them to come (and tell them to bring a friend!) Don't
>>>> forget to
>>>> include the basic details of the workshop (free, Sun 16
>>>> Nov,
>>>> 11am-4pm, Communications (CMU) 104), and more are on
>>>> the
>>>> website: http://washington.openhatch.____org/
>>>> <http://washington.openhatch.__org/
>>>> <http://washington.openhatch.org/>>
>>>>
>>>> To prepare for the day, please also have a look at the
>>>> curriculum here:
>>>> https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/_
>>>> ___Curriculum
>>>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>>> Curriculum>
>>>>
>>>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>>> Curriculum
>>>> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>>>> Curriculum>>
>>>> and get to know the sticky note system described here:
>>>> http://software-carpentry.org/____workshops/operations.html
>>>> <http://software-carpentry.org/__workshops/operations.html>
>>>>
>>>> <http://software-carpentry.__org/workshops/operations.html
>>>> <http://software-carpentry.org/workshops/operations.html>>
>>>>
>>>> There's more details to come, but publicity seems like
>>>> something
>>>> we're ready to move on right now so students can get
>>>> the
>>>> workshop on their calendars.
>>>>
>>>> thanks!
>>>>
>>>> Ben
>>>>
>>>> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>>>
>>>> I went ahead and added the sign up button for
>>>> mentors
>>>> myself. :)
>>>>
>>>> The main things left to do are to coordinate
>>>> mentorship and
>>>> do the
>>>> publicity, as well as the little odds and ends of
>>>> the event
>>>> itself
>>>> (getting nametags, actually ordering food, etc.)
>>>> In terms of
>>>> mentorship, I'm happy to handle most of that
>>>> myself. I'll
>>>> be using this
>>>> spreadsheet to coordinate things:
>>>>
>>>> https://docs.google.com/____spreadsheets/d/1b59VlYOTmS____
>>>> _ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
>>>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>>>>
>>>>
>>>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
>>>> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_
>>>> ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>
>>>>
>>>> I'll be sending you all individual emails to
>>>> confirm that
>>>> you can come
>>>> to the event, what you're comfortable teaching at
>>>> the event,
>>>> etc. If
>>>> there are folks you think would like to mentor at
>>>> the event,
>>>> please send
>>>> them either to fill out the mentorship form, or to
>>>> me.
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>>
>>>> On Sun, Oct 19, 2014 at 10:20 AM, Shauna
>>>> Gordon-McKeon
>>>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>>>> <mailto:shaunagm at gmail.com
>>>> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
>>>> <mailto:shaunagm at gmail.com>>>> wrote:
>>>>
>>>> It usually costs about $6-7 per person if you
>>>> provide
>>>> cheaper food
>>>> (pizza, etc) and more like $11-12 for
>>>> something like
>>>> salads or
>>>> sandwiches. A typical event is 35ish people,
>>>> although
>>>> the selected
>>>> room fits up to 70 and I believe we could get
>>>> that many
>>>> people at
>>>> UW. So: pizza + normal size event (lower
>>>> bound) would
>>>> be $210,
>>>> better food + big event (upper bound) would be
>>>> $840.
>>>> Pizza + big
>>>> would be $450ish.
>>>>
>>>> We may need up to $100 to cover travel
>>>> reimbursements
>>>> although I'm
>>>> pretty confident we can get mentors just from
>>>> UW itself
>>>> and Seattle.
>>>>
>>>> Ben, I'd suggest adding a sign-up sheet for
>>>> mentors too
>>>> on the
>>>> page. We can probably find enough mentors
>>>> through
>>>> networking but
>>>> there's usually one or two people we find
>>>> through the
>>>> publicity
>>>> website and it's cool to meet new people.
>>>>
>>>> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
>>>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
>>>> <mailto:bmarwick at uw.edu
>>>> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>>>> <mailto:bmarwick at uw.edu>>>> wrote:
>>>>
>>>> Perfect, thanks. Got the on the page now
>>>> here, let
>>>> me know if
>>>> you spot anything we need to change:
>>>> http://washington.openhatch.______org/
>>>>
>>>> <http://washington.openhatch.____org/
>>>> <http://washington.openhatch.__org/
>>>> <http://washington.openhatch.org/>>>
>>>>
>>>> Shauna, do you have a ball-park figure we
>>>> can put
>>>> to Bill Howe
>>>> at UW eScience so we can get some funds
>>>> secured?
>>>>
>>>> On 18/10/2014 9:42 PM, Benj. Mako Hill
>>>> wrote:
>>>>
>>>> <quote who="Ben Marwick" date="Thu,
>>>> Oct 09, 2014 at
>>>> 08:31:05AM -0700">
>>>>
>>>> I think the website is ready to go
>>>> live
>>>> except for one
>>>> detail, I'm
>>>> not sure what to put for
>>>> $LOCATION_BUILDING_NAME... What
>>>> room are we
>>>> using for this event?
>>>>
>>>>
>>>> The room I've reserved is
>>>> Communiations (CMU) 104.
>>>>
>>>> Once we get the room details, are
>>>> we ready
>>>> to go live?
>>>>
>>>>
>>>> I think so. :)
>>>>
>>>> Later,
>>>> Mako
>>>>
>>>>
>>>>
>>>>
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