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[Campus-uw-staff] countdown to the workshop

Shauna Gordon-McKeon shaunagm at gmail.com
Sun Nov 9 16:56:35 UTC 2014


Hi folks,

Checking the sign-ups, we've got 20 students, which is not bad, but we've
got room for 60.  Can we send out some more emails?  Again, I'm happy to
help.  I don't want to spam folks with multiple emails though.  Can people
keep track of where they've done publicity using this sheet?

https://docs.google.com/spreadsheets/d/1YuSNkHi4Z1JWaSaBlgwSpoAaGf2AFN-3eimWQCC-s5Y/edit#gid=506726064



On Sat, Nov 8, 2014 at 7:26 PM, Ana Malagon <ana.malagon at yale.edu> wrote:

> yep, thanks very much Shauna!
>
> A little late, but I sent out some emails to student groups just now and
> will do the physics mailing list next -
>
> Best,
> Ana
>
> On Thu, Nov 6, 2014 at 11:51 AM, Ben Marwick <bmarwick at uw.edu> wrote:
>
>> Goodo thanks. Those template emails are a huge time-saver, thanks very
>> much!
>>
>> On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
>>
>>> Whoops.  You've all been given access to that folder.  :)
>>>
>>>
>>>
>>> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu
>>> <mailto:bmarwick at uw.edu>> wrote:
>>>
>>>     Thanks for the reminder, I'll get a few emails out right now, and
>>>     then counting on Mako, Ana and Allan to send out messages to their
>>>     department lists also.
>>>
>>>     By the way, your URLs to google drive are not working for me, this
>>>     one is good though:
>>>     https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__
>>> EBpf8GXrw7qveMkifutoarFY&__authuser=1
>>>     <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-
>>> EBpf8GXrw7qveMkifutoarFY&authuser=1>
>>>
>>>     On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>>>
>>>         With the event only a week and change away, we definitely need
>>>         to get on
>>>         publicity.  I do generally recommend that a local person take
>>>         this on,
>>>         since they know what the best routes for publicity are at their
>>>         school,
>>>         but I can also help with this if none of the rest of you can.
>>> For
>>>         instance, I can go through that list of student groups and find
>>>         a few
>>>         dozen groups to email with a modified version of this template
>>>         email:
>>>         https://drive.google.com/#__folders/__
>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>         <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>>
>>>         If I don't hear back from anyone, I'll do that tomorrow.
>>>
>>>         On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon
>>>         <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>>         <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>>>
>>>              Yes, the publicity is the main thing to do right now.  We
>>>         have a
>>>              bunch of template emails in the google docs folder, which
>>>         just need
>>>              a link and a date customized:
>>>         https://drive.google.com/#__folders/__
>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>>         <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>>
>>>
>>>
>>>              On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
>>>         <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>>              <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>>
>>>                  Hi everyone,
>>>
>>>                  I've just had a chat with Open Hatch's Asheesh Laroia
>>> about
>>>                  preparing for our workshop and now is a good time for
>>>         us to get
>>>                  the details out to the UW student community. There is a
>>>         list of
>>>                  all the student orgs at the UW here:
>>>         https://uws-community.__sympli__city.com/index.php?s=____
>>> student_group
>>>         <http://symplicity.com/index.php?s=__student_group>
>>>
>>>         <https://uws-community.__symplicity.com/index.php?s=__
>>> student_group
>>>         <https://uws-community.symplicity.com/index.php?s=student_group
>>> >>
>>>                  There's 700-odd, so it should be easy find a few that
>>>         overlap
>>>                  with our research areas and write to their admin.
>>>
>>>                  Ana and Allan, can you help with this? Can you please
>>>         send a
>>>                  short note to a bunch of student groups in your area
>>>         and invite
>>>                  them to come (and tell them to bring a friend!) Don't
>>>         forget to
>>>                  include the basic details of the workshop (free, Sun 16
>>>         Nov,
>>>                  11am-4pm, Communications (CMU) 104), and more are on the
>>>                  website: http://washington.openhatch.____org/
>>>                  <http://washington.openhatch.__org/
>>>         <http://washington.openhatch.org/>>
>>>
>>>                  To prepare for the day, please also have a look at the
>>>                  curriculum here:
>>>         https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/_
>>> ___Curriculum
>>>         <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>> Curriculum>
>>>
>>>         <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>> Curriculum
>>>         <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>>> Curriculum>>
>>>                  and get to know the sticky note system described here:
>>>         http://software-carpentry.org/____workshops/operations.html
>>>         <http://software-carpentry.org/__workshops/operations.html>
>>>
>>>         <http://software-carpentry.__org/workshops/operations.html
>>>         <http://software-carpentry.org/workshops/operations.html>>
>>>
>>>                  There's more details to come, but publicity seems like
>>>         something
>>>                  we're ready to move on right now so students can get the
>>>                  workshop on their calendars.
>>>
>>>                  thanks!
>>>
>>>                  Ben
>>>
>>>                  On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>>
>>>                      I went ahead and added the sign up button for
>>> mentors
>>>                      myself.  :)
>>>
>>>                      The main things left to do are to coordinate
>>>         mentorship and
>>>                      do the
>>>                      publicity, as well as the little odds and ends of
>>>         the event
>>>                      itself
>>>                      (getting nametags, actually ordering food, etc.)
>>>         In terms of
>>>                      mentorship, I'm happy to handle most of that
>>>         myself.  I'll
>>>                      be using this
>>>                      spreadsheet to coordinate things:
>>>
>>>         https://docs.google.com/____spreadsheets/d/1b59VlYOTmS____
>>> _ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
>>>         <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>>>
>>>
>>>         <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
>>>         <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_
>>> ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>
>>>
>>>                      I'll be sending you all individual emails to
>>>         confirm that
>>>                      you can come
>>>                      to the event, what you're comfortable teaching at
>>>         the event,
>>>                      etc.  If
>>>                      there are folks you think would like to mentor at
>>>         the event,
>>>                      please send
>>>                      them either to fill out the mentorship form, or to
>>> me.
>>>
>>>                      best
>>>                      Shauna
>>>
>>>
>>>
>>>                      On Sun, Oct 19, 2014 at 10:20 AM, Shauna
>>> Gordon-McKeon
>>>                      <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>>         <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>>>                      <mailto:shaunagm at gmail.com
>>>         <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
>>>         <mailto:shaunagm at gmail.com>>>> wrote:
>>>
>>>                           It usually costs about $6-7 per person if you
>>>         provide
>>>                      cheaper food
>>>                           (pizza, etc) and more like $11-12 for
>>>         something like
>>>                      salads or
>>>                           sandwiches.  A typical event is 35ish people,
>>>         although
>>>                      the selected
>>>                           room fits up to 70 and I believe we could get
>>>         that many
>>>                      people at
>>>                           UW.  So: pizza + normal size event (lower
>>>         bound) would
>>>                      be $210,
>>>                           better food + big event (upper bound) would be
>>>         $840.
>>>                      Pizza + big
>>>                           would be $450ish.
>>>
>>>                           We may need up to $100 to cover travel
>>>         reimbursements
>>>                      although I'm
>>>                           pretty confident we can get mentors just from
>>>         UW itself
>>>                      and Seattle.
>>>
>>>                           Ben, I'd suggest adding a sign-up sheet for
>>>         mentors too
>>>                      on the
>>>                           page.  We can probably find enough mentors
>>> through
>>>                      networking but
>>>                           there's usually one or two people we find
>>>         through the
>>>                      publicity
>>>                           website and it's cool to meet new people.
>>>
>>>                           On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
>>>                      <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>>         <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
>>>                           <mailto:bmarwick at uw.edu
>>>         <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>>>         <mailto:bmarwick at uw.edu>>>> wrote:
>>>
>>>                               Perfect, thanks. Got the on the page now
>>>         here, let
>>>                      me know if
>>>                               you spot anything we need to change:
>>>         http://washington.openhatch.______org/
>>>
>>>                               <http://washington.openhatch.____org/
>>>                      <http://washington.openhatch.__org/
>>>         <http://washington.openhatch.org/>>>
>>>
>>>                               Shauna, do you have a ball-park figure we
>>>         can put
>>>                      to Bill Howe
>>>                               at UW eScience so we can get some funds
>>>         secured?
>>>
>>>                               On 18/10/2014 9:42 PM, Benj. Mako Hill
>>> wrote:
>>>
>>>                                   <quote who="Ben Marwick" date="Thu,
>>>         Oct 09, 2014 at
>>>                                   08:31:05AM -0700">
>>>
>>>                                       I think the website is ready to go
>>>         live
>>>                      except for one
>>>                                       detail, I'm
>>>                                       not sure what to put for
>>>                      $LOCATION_BUILDING_NAME... What
>>>                                       room are we
>>>                                       using for this event?
>>>
>>>
>>>                                   The room I've reserved is
>>>         Communiations (CMU) 104.
>>>
>>>                                       Once we get the room details, are
>>>         we ready
>>>                      to go live?
>>>
>>>
>>>                                   I think so. :)
>>>
>>>                                   Later,
>>>                                   Mako
>>>
>>>
>>>
>>>
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