[Campus-uw-staff] countdown to the workshop
Shauna Gordon-McKeon
shaunagm at gmail.com
Sun Nov 9 16:56:35 UTC 2014
Hi folks,
Checking the sign-ups, we've got 20 students, which is not bad, but we've
got room for 60. Can we send out some more emails? Again, I'm happy to
help. I don't want to spam folks with multiple emails though. Can people
keep track of where they've done publicity using this sheet?
https://docs.google.com/spreadsheets/d/1YuSNkHi4Z1JWaSaBlgwSpoAaGf2AFN-3eimWQCC-s5Y/edit#gid=506726064
On Sat, Nov 8, 2014 at 7:26 PM, Ana Malagon <ana.malagon at yale.edu> wrote:
> yep, thanks very much Shauna!
>
> A little late, but I sent out some emails to student groups just now and
> will do the physics mailing list next -
>
> Best,
> Ana
>
> On Thu, Nov 6, 2014 at 11:51 AM, Ben Marwick <bmarwick at uw.edu> wrote:
>
>> Goodo thanks. Those template emails are a huge time-saver, thanks very
>> much!
>>
>> On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
>>
>>> Whoops. You've all been given access to that folder. :)
>>>
>>>
>>>
>>> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu
>>> <mailto:bmarwick at uw.edu>> wrote:
>>>
>>> Thanks for the reminder, I'll get a few emails out right now, and
>>> then counting on Mako, Ana and Allan to send out messages to their
>>> department lists also.
>>>
>>> By the way, your URLs to google drive are not working for me, this
>>> one is good though:
>>> https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__
>>> EBpf8GXrw7qveMkifutoarFY&__authuser=1
>>> <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-
>>> EBpf8GXrw7qveMkifutoarFY&authuser=1>
>>>
>>> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>>>
>>> With the event only a week and change away, we definitely need
>>> to get on
>>> publicity. I do generally recommend that a local person take
>>> this on,
>>> since they know what the best routes for publicity are at their
>>> school,
>>> but I can also help with this if none of the rest of you can.
>>> For
>>> instance, I can go through that list of student groups and find
>>> a few
>>> dozen groups to email with a modified version of this template
>>> email:
>>> https://drive.google.com/#__folders/__
>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>>
>>> If I don't hear back from anyone, I'll do that tomorrow.
>>>
>>> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon
>>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>>>
>>> Yes, the publicity is the main thing to do right now. We
>>> have a
>>> bunch of template emails in the google docs folder, which
>>> just need
>>> a link and a date customized:
>>> https://drive.google.com/#__folders/__
>>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>>
>>>
>>>
>>> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
>>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>>
>>> Hi everyone,
>>>
>>> I've just had a chat with Open Hatch's Asheesh Laroia
>>> about
>>> preparing for our workshop and now is a good time for
>>> us to get
>>> the details out to the UW student community. There is a
>>> list of
>>> all the student orgs at the UW here:
>>> https://uws-community.__sympli__city.com/index.php?s=____
>>> student_group
>>> <http://symplicity.com/index.php?s=__student_group>
>>>
>>> <https://uws-community.__symplicity.com/index.php?s=__
>>> student_group
>>> <https://uws-community.symplicity.com/index.php?s=student_group
>>> >>
>>> There's 700-odd, so it should be easy find a few that
>>> overlap
>>> with our research areas and write to their admin.
>>>
>>> Ana and Allan, can you help with this? Can you please
>>> send a
>>> short note to a bunch of student groups in your area
>>> and invite
>>> them to come (and tell them to bring a friend!) Don't
>>> forget to
>>> include the basic details of the workshop (free, Sun 16
>>> Nov,
>>> 11am-4pm, Communications (CMU) 104), and more are on the
>>> website: http://washington.openhatch.____org/
>>> <http://washington.openhatch.__org/
>>> <http://washington.openhatch.org/>>
>>>
>>> To prepare for the day, please also have a look at the
>>> curriculum here:
>>> https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/_
>>> ___Curriculum
>>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>> Curriculum>
>>>
>>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>>> Curriculum
>>> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>>> Curriculum>>
>>> and get to know the sticky note system described here:
>>> http://software-carpentry.org/____workshops/operations.html
>>> <http://software-carpentry.org/__workshops/operations.html>
>>>
>>> <http://software-carpentry.__org/workshops/operations.html
>>> <http://software-carpentry.org/workshops/operations.html>>
>>>
>>> There's more details to come, but publicity seems like
>>> something
>>> we're ready to move on right now so students can get the
>>> workshop on their calendars.
>>>
>>> thanks!
>>>
>>> Ben
>>>
>>> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>>
>>> I went ahead and added the sign up button for
>>> mentors
>>> myself. :)
>>>
>>> The main things left to do are to coordinate
>>> mentorship and
>>> do the
>>> publicity, as well as the little odds and ends of
>>> the event
>>> itself
>>> (getting nametags, actually ordering food, etc.)
>>> In terms of
>>> mentorship, I'm happy to handle most of that
>>> myself. I'll
>>> be using this
>>> spreadsheet to coordinate things:
>>>
>>> https://docs.google.com/____spreadsheets/d/1b59VlYOTmS____
>>> _ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
>>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>>>
>>>
>>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
>>> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_
>>> ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>
>>>
>>> I'll be sending you all individual emails to
>>> confirm that
>>> you can come
>>> to the event, what you're comfortable teaching at
>>> the event,
>>> etc. If
>>> there are folks you think would like to mentor at
>>> the event,
>>> please send
>>> them either to fill out the mentorship form, or to
>>> me.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>> On Sun, Oct 19, 2014 at 10:20 AM, Shauna
>>> Gordon-McKeon
>>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>>> <mailto:shaunagm at gmail.com
>>> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
>>> <mailto:shaunagm at gmail.com>>>> wrote:
>>>
>>> It usually costs about $6-7 per person if you
>>> provide
>>> cheaper food
>>> (pizza, etc) and more like $11-12 for
>>> something like
>>> salads or
>>> sandwiches. A typical event is 35ish people,
>>> although
>>> the selected
>>> room fits up to 70 and I believe we could get
>>> that many
>>> people at
>>> UW. So: pizza + normal size event (lower
>>> bound) would
>>> be $210,
>>> better food + big event (upper bound) would be
>>> $840.
>>> Pizza + big
>>> would be $450ish.
>>>
>>> We may need up to $100 to cover travel
>>> reimbursements
>>> although I'm
>>> pretty confident we can get mentors just from
>>> UW itself
>>> and Seattle.
>>>
>>> Ben, I'd suggest adding a sign-up sheet for
>>> mentors too
>>> on the
>>> page. We can probably find enough mentors
>>> through
>>> networking but
>>> there's usually one or two people we find
>>> through the
>>> publicity
>>> website and it's cool to meet new people.
>>>
>>> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
>>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
>>> <mailto:bmarwick at uw.edu
>>> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>>> <mailto:bmarwick at uw.edu>>>> wrote:
>>>
>>> Perfect, thanks. Got the on the page now
>>> here, let
>>> me know if
>>> you spot anything we need to change:
>>> http://washington.openhatch.______org/
>>>
>>> <http://washington.openhatch.____org/
>>> <http://washington.openhatch.__org/
>>> <http://washington.openhatch.org/>>>
>>>
>>> Shauna, do you have a ball-park figure we
>>> can put
>>> to Bill Howe
>>> at UW eScience so we can get some funds
>>> secured?
>>>
>>> On 18/10/2014 9:42 PM, Benj. Mako Hill
>>> wrote:
>>>
>>> <quote who="Ben Marwick" date="Thu,
>>> Oct 09, 2014 at
>>> 08:31:05AM -0700">
>>>
>>> I think the website is ready to go
>>> live
>>> except for one
>>> detail, I'm
>>> not sure what to put for
>>> $LOCATION_BUILDING_NAME... What
>>> room are we
>>> using for this event?
>>>
>>>
>>> The room I've reserved is
>>> Communiations (CMU) 104.
>>>
>>> Once we get the room details, are
>>> we ready
>>> to go live?
>>>
>>>
>>> I think so. :)
>>>
>>> Later,
>>> Mako
>>>
>>>
>>>
>>>
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