[Campus-uw-staff] countdown to the workshop
Ana Malagon
ana.malagon at yale.edu
Sun Nov 9 00:26:18 UTC 2014
yep, thanks very much Shauna!
A little late, but I sent out some emails to student groups just now and
will do the physics mailing list next -
Best,
Ana
On Thu, Nov 6, 2014 at 11:51 AM, Ben Marwick <bmarwick at uw.edu> wrote:
> Goodo thanks. Those template emails are a huge time-saver, thanks very
> much!
>
> On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
>
>> Whoops. You've all been given access to that folder. :)
>>
>>
>>
>> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>> wrote:
>>
>> Thanks for the reminder, I'll get a few emails out right now, and
>> then counting on Mako, Ana and Allan to send out messages to their
>> department lists also.
>>
>> By the way, your URLs to google drive are not working for me, this
>> one is good though:
>> https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__
>> EBpf8GXrw7qveMkifutoarFY&__authuser=1
>> <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-
>> EBpf8GXrw7qveMkifutoarFY&authuser=1>
>>
>> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>>
>> With the event only a week and change away, we definitely need
>> to get on
>> publicity. I do generally recommend that a local person take
>> this on,
>> since they know what the best routes for publicity are at their
>> school,
>> but I can also help with this if none of the rest of you can. For
>> instance, I can go through that list of student groups and find
>> a few
>> dozen groups to email with a modified version of this template
>> email:
>> https://drive.google.com/#__folders/__
>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>
>> If I don't hear back from anyone, I'll do that tomorrow.
>>
>> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>>
>> Yes, the publicity is the main thing to do right now. We
>> have a
>> bunch of template emails in the google docs folder, which
>> just need
>> a link and a date customized:
>> https://drive.google.com/#__folders/__
>> 0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>>
>>
>>
>> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>>
>> Hi everyone,
>>
>> I've just had a chat with Open Hatch's Asheesh Laroia
>> about
>> preparing for our workshop and now is a good time for
>> us to get
>> the details out to the UW student community. There is a
>> list of
>> all the student orgs at the UW here:
>> https://uws-community.__sympli__city.com/index.php?s=____
>> student_group
>> <http://symplicity.com/index.php?s=__student_group>
>>
>> <https://uws-community.__symplicity.com/index.php?s=__
>> student_group
>> <https://uws-community.symplicity.com/index.php?s=student_group>>
>> There's 700-odd, so it should be easy find a few that
>> overlap
>> with our research areas and write to their admin.
>>
>> Ana and Allan, can you help with this? Can you please
>> send a
>> short note to a bunch of student groups in your area
>> and invite
>> them to come (and tell them to bring a friend!) Don't
>> forget to
>> include the basic details of the workshop (free, Sun 16
>> Nov,
>> 11am-4pm, Communications (CMU) 104), and more are on the
>> website: http://washington.openhatch.____org/
>> <http://washington.openhatch.__org/
>> <http://washington.openhatch.org/>>
>>
>> To prepare for the day, please also have a look at the
>> curriculum here:
>> https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/_
>> ___Curriculum
>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>> Curriculum>
>>
>> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>> Curriculum
>> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>> Curriculum>>
>> and get to know the sticky note system described here:
>> http://software-carpentry.org/____workshops/operations.html
>> <http://software-carpentry.org/__workshops/operations.html>
>>
>> <http://software-carpentry.__org/workshops/operations.html
>> <http://software-carpentry.org/workshops/operations.html>>
>>
>> There's more details to come, but publicity seems like
>> something
>> we're ready to move on right now so students can get the
>> workshop on their calendars.
>>
>> thanks!
>>
>> Ben
>>
>> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>
>> I went ahead and added the sign up button for mentors
>> myself. :)
>>
>> The main things left to do are to coordinate
>> mentorship and
>> do the
>> publicity, as well as the little odds and ends of
>> the event
>> itself
>> (getting nametags, actually ordering food, etc.)
>> In terms of
>> mentorship, I'm happy to handle most of that
>> myself. I'll
>> be using this
>> spreadsheet to coordinate things:
>>
>> https://docs.google.com/____spreadsheets/d/1b59VlYOTmS____
>> _ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>>
>>
>> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
>> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_
>> ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>
>>
>> I'll be sending you all individual emails to
>> confirm that
>> you can come
>> to the event, what you're comfortable teaching at
>> the event,
>> etc. If
>> there are folks you think would like to mentor at
>> the event,
>> please send
>> them either to fill out the mentorship form, or to
>> me.
>>
>> best
>> Shauna
>>
>>
>>
>> On Sun, Oct 19, 2014 at 10:20 AM, Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>> <mailto:shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>>>> wrote:
>>
>> It usually costs about $6-7 per person if you
>> provide
>> cheaper food
>> (pizza, etc) and more like $11-12 for
>> something like
>> salads or
>> sandwiches. A typical event is 35ish people,
>> although
>> the selected
>> room fits up to 70 and I believe we could get
>> that many
>> people at
>> UW. So: pizza + normal size event (lower
>> bound) would
>> be $210,
>> better food + big event (upper bound) would be
>> $840.
>> Pizza + big
>> would be $450ish.
>>
>> We may need up to $100 to cover travel
>> reimbursements
>> although I'm
>> pretty confident we can get mentors just from
>> UW itself
>> and Seattle.
>>
>> Ben, I'd suggest adding a sign-up sheet for
>> mentors too
>> on the
>> page. We can probably find enough mentors
>> through
>> networking but
>> there's usually one or two people we find
>> through the
>> publicity
>> website and it's cool to meet new people.
>>
>> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
>> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
>> <mailto:bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>>>> wrote:
>>
>> Perfect, thanks. Got the on the page now
>> here, let
>> me know if
>> you spot anything we need to change:
>> http://washington.openhatch.______org/
>>
>> <http://washington.openhatch.____org/
>> <http://washington.openhatch.__org/
>> <http://washington.openhatch.org/>>>
>>
>> Shauna, do you have a ball-park figure we
>> can put
>> to Bill Howe
>> at UW eScience so we can get some funds
>> secured?
>>
>> On 18/10/2014 9:42 PM, Benj. Mako Hill
>> wrote:
>>
>> <quote who="Ben Marwick" date="Thu,
>> Oct 09, 2014 at
>> 08:31:05AM -0700">
>>
>> I think the website is ready to go
>> live
>> except for one
>> detail, I'm
>> not sure what to put for
>> $LOCATION_BUILDING_NAME... What
>> room are we
>> using for this event?
>>
>>
>> The room I've reserved is
>> Communiations (CMU) 104.
>>
>> Once we get the room details, are
>> we ready
>> to go live?
>>
>>
>> I think so. :)
>>
>> Later,
>> Mako
>>
>>
>>
>>
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