[Campus-uw-staff] countdown to the workshop
Ben Marwick
bmarwick at uw.edu
Thu Nov 6 19:51:46 UTC 2014
Goodo thanks. Those template emails are a huge time-saver, thanks very much!
On 6/11/2014 11:06 AM, Shauna Gordon-McKeon wrote:
> Whoops. You've all been given access to that folder. :)
>
>
>
> On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> wrote:
>
> Thanks for the reminder, I'll get a few emails out right now, and
> then counting on Mako, Ana and Allan to send out messages to their
> department lists also.
>
> By the way, your URLs to google drive are not working for me, this
> one is good though:
> https://drive.google.com/open?__id=1tz1qy88BPI73q67mGN-__EBpf8GXrw7qveMkifutoarFY&__authuser=1
> <https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-EBpf8GXrw7qveMkifutoarFY&authuser=1>
>
> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>
> With the event only a week and change away, we definitely need
> to get on
> publicity. I do generally recommend that a local person take
> this on,
> since they know what the best routes for publicity are at their
> school,
> but I can also help with this if none of the rest of you can. For
> instance, I can go through that list of student groups and find
> a few
> dozen groups to email with a modified version of this template
> email:
> https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>
> If I don't hear back from anyone, I'll do that tomorrow.
>
> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
> Yes, the publicity is the main thing to do right now. We
> have a
> bunch of template emails in the google docs folder, which
> just need
> a link and a date customized:
> https://drive.google.com/#__folders/__0B4HP1ey91UqPdm1qOVNrOE9Hcmc
> <https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc>
>
>
>
> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>
> Hi everyone,
>
> I've just had a chat with Open Hatch's Asheesh Laroia about
> preparing for our workshop and now is a good time for
> us to get
> the details out to the UW student community. There is a
> list of
> all the student orgs at the UW here:
> https://uws-community.__sympli__city.com/index.php?s=____student_group
> <http://symplicity.com/index.php?s=__student_group>
>
> <https://uws-community.__symplicity.com/index.php?s=__student_group
> <https://uws-community.symplicity.com/index.php?s=student_group>>
> There's 700-odd, so it should be easy find a few that
> overlap
> with our research areas and write to their admin.
>
> Ana and Allan, can you help with this? Can you please
> send a
> short note to a bunch of student groups in your area
> and invite
> them to come (and tell them to bring a friend!) Don't
> forget to
> include the basic details of the workshop (free, Sun 16
> Nov,
> 11am-4pm, Communications (CMU) 104), and more are on the
> website: http://washington.openhatch.____org/
> <http://washington.openhatch.__org/
> <http://washington.openhatch.org/>>
>
> To prepare for the day, please also have a look at the
> curriculum here:
> https://openhatch.org/wiki/____Open_Source_Comes_to_Campus/____Curriculum
> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum>
>
> <https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum
> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum>>
> and get to know the sticky note system described here:
> http://software-carpentry.org/____workshops/operations.html
> <http://software-carpentry.org/__workshops/operations.html>
>
> <http://software-carpentry.__org/workshops/operations.html
> <http://software-carpentry.org/workshops/operations.html>>
>
> There's more details to come, but publicity seems like
> something
> we're ready to move on right now so students can get the
> workshop on their calendars.
>
> thanks!
>
> Ben
>
> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>
> I went ahead and added the sign up button for mentors
> myself. :)
>
> The main things left to do are to coordinate
> mentorship and
> do the
> publicity, as well as the little odds and ends of
> the event
> itself
> (getting nametags, actually ordering food, etc.)
> In terms of
> mentorship, I'm happy to handle most of that
> myself. I'll
> be using this
> spreadsheet to coordinate things:
>
> https://docs.google.com/____spreadsheets/d/1b59VlYOTmS_____ABxrOy7k0Tl3iGfe_oEn_____zamF9N7hIKY/edit#gid=____1018049347
> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347>
>
> <https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>>
>
> I'll be sending you all individual emails to
> confirm that
> you can come
> to the event, what you're comfortable teaching at
> the event,
> etc. If
> there are folks you think would like to mentor at
> the event,
> please send
> them either to fill out the mentorship form, or to me.
>
> best
> Shauna
>
>
>
> On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>>>> wrote:
>
> It usually costs about $6-7 per person if you
> provide
> cheaper food
> (pizza, etc) and more like $11-12 for
> something like
> salads or
> sandwiches. A typical event is 35ish people,
> although
> the selected
> room fits up to 70 and I believe we could get
> that many
> people at
> UW. So: pizza + normal size event (lower
> bound) would
> be $210,
> better food + big event (upper bound) would be
> $840.
> Pizza + big
> would be $450ish.
>
> We may need up to $100 to cover travel
> reimbursements
> although I'm
> pretty confident we can get mentors just from
> UW itself
> and Seattle.
>
> Ben, I'd suggest adding a sign-up sheet for
> mentors too
> on the
> page. We can probably find enough mentors through
> networking but
> there's usually one or two people we find
> through the
> publicity
> website and it's cool to meet new people.
>
> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>>>> wrote:
>
> Perfect, thanks. Got the on the page now
> here, let
> me know if
> you spot anything we need to change:
> http://washington.openhatch.______org/
> <http://washington.openhatch.____org/
> <http://washington.openhatch.__org/
> <http://washington.openhatch.org/>>>
>
> Shauna, do you have a ball-park figure we
> can put
> to Bill Howe
> at UW eScience so we can get some funds
> secured?
>
> On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>
> <quote who="Ben Marwick" date="Thu,
> Oct 09, 2014 at
> 08:31:05AM -0700">
>
> I think the website is ready to go
> live
> except for one
> detail, I'm
> not sure what to put for
> $LOCATION_BUILDING_NAME... What
> room are we
> using for this event?
>
>
> The room I've reserved is
> Communiations (CMU) 104.
>
> Once we get the room details, are
> we ready
> to go live?
>
>
> I think so. :)
>
> Later,
> Mako
>
>
>
>
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