This site is an archive; learn more about 8 years of OpenHatch.

[Campus-uw-staff] countdown to the workshop

Shauna Gordon-McKeon shaunagm at gmail.com
Thu Nov 6 19:06:17 UTC 2014


Whoops.  You've all been given access to that folder.  :)



On Thu, Nov 6, 2014 at 1:56 PM, Ben Marwick <bmarwick at uw.edu> wrote:

> Thanks for the reminder, I'll get a few emails out right now, and then
> counting on Mako, Ana and Allan to send out messages to their department
> lists also.
>
> By the way, your URLs to google drive are not working for me, this one is
> good though: https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-
> EBpf8GXrw7qveMkifutoarFY&authuser=1
>
> On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
>
>> With the event only a week and change away, we definitely need to get on
>> publicity.  I do generally recommend that a local person take this on,
>> since they know what the best routes for publicity are at their school,
>> but I can also help with this if none of the rest of you can.  For
>> instance, I can go through that list of student groups and find a few
>> dozen groups to email with a modified version of this template email:
>> https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>
>> If I don't hear back from anyone, I'll do that tomorrow.
>>
>> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>> wrote:
>>
>>     Yes, the publicity is the main thing to do right now.  We have a
>>     bunch of template emails in the google docs folder, which just need
>>     a link and a date customized:
>>     https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>>
>>
>>
>>     On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick <bmarwick at uw.edu
>>     <mailto:bmarwick at uw.edu>> wrote:
>>
>>         Hi everyone,
>>
>>         I've just had a chat with Open Hatch's Asheesh Laroia about
>>         preparing for our workshop and now is a good time for us to get
>>         the details out to the UW student community. There is a list of
>>         all the student orgs at the UW here:
>>         https://uws-community.__symplicity.com/index.php?s=__
>> student_group
>>         <https://uws-community.symplicity.com/index.php?s=student_group>
>>         There's 700-odd, so it should be easy find a few that overlap
>>         with our research areas and write to their admin.
>>
>>         Ana and Allan, can you help with this? Can you please send a
>>         short note to a bunch of student groups in your area and invite
>>         them to come (and tell them to bring a friend!) Don't forget to
>>         include the basic details of the workshop (free, Sun 16 Nov,
>>         11am-4pm, Communications (CMU) 104), and more are on the
>>         website: http://washington.openhatch.__org/
>>         <http://washington.openhatch.org/>
>>
>>         To prepare for the day, please also have a look at the
>>         curriculum here:
>>         https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__
>> Curriculum
>>         <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>> Curriculum>
>>         and get to know the sticky note system described here:
>>         http://software-carpentry.org/__workshops/operations.html
>>         <http://software-carpentry.org/workshops/operations.html>
>>
>>         There's more details to come, but publicity seems like something
>>         we're ready to move on right now so students can get the
>>         workshop on their calendars.
>>
>>         thanks!
>>
>>         Ben
>>
>>         On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>
>>             I went ahead and added the sign up button for mentors
>>             myself.  :)
>>
>>             The main things left to do are to coordinate mentorship and
>>             do the
>>             publicity, as well as the little odds and ends of the event
>>             itself
>>             (getting nametags, actually ordering food, etc.)  In terms of
>>             mentorship, I'm happy to handle most of that myself.  I'll
>>             be using this
>>             spreadsheet to coordinate things:
>>
>>             https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___
>> ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
>>             <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_
>> ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>
>>
>>             I'll be sending you all individual emails to confirm that
>>             you can come
>>             to the event, what you're comfortable teaching at the event,
>>             etc.  If
>>             there are folks you think would like to mentor at the event,
>>             please send
>>             them either to fill out the mentorship form, or to me.
>>
>>             best
>>             Shauna
>>
>>
>>
>>             On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
>>             <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
>>             <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>>
>> wrote:
>>
>>                  It usually costs about $6-7 per person if you provide
>>             cheaper food
>>                  (pizza, etc) and more like $11-12 for something like
>>             salads or
>>                  sandwiches.  A typical event is 35ish people, although
>>             the selected
>>                  room fits up to 70 and I believe we could get that many
>>             people at
>>                  UW.  So: pizza + normal size event (lower bound) would
>>             be $210,
>>                  better food + big event (upper bound) would be $840.
>>             Pizza + big
>>                  would be $450ish.
>>
>>                  We may need up to $100 to cover travel reimbursements
>>             although I'm
>>                  pretty confident we can get mentors just from UW itself
>>             and Seattle.
>>
>>                  Ben, I'd suggest adding a sign-up sheet for mentors too
>>             on the
>>                  page.  We can probably find enough mentors through
>>             networking but
>>                  there's usually one or two people we find through the
>>             publicity
>>                  website and it's cool to meet new people.
>>
>>                  On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
>>             <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
>>                  <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
>> wrote:
>>
>>                      Perfect, thanks. Got the on the page now here, let
>>             me know if
>>                      you spot anything we need to change:
>>             http://washington.openhatch.____org/
>>                      <http://washington.openhatch.__org/
>>             <http://washington.openhatch.org/>>
>>
>>                      Shauna, do you have a ball-park figure we can put
>>             to Bill Howe
>>                      at UW eScience so we can get some funds secured?
>>
>>                      On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>>
>>                          <quote who="Ben Marwick" date="Thu, Oct 09, 2014
>> at
>>                          08:31:05AM -0700">
>>
>>                              I think the website is ready to go live
>>             except for one
>>                              detail, I'm
>>                              not sure what to put for
>>             $LOCATION_BUILDING_NAME... What
>>                              room are we
>>                              using for this event?
>>
>>
>>                          The room I've reserved is Communiations (CMU)
>> 104.
>>
>>                              Once we get the room details, are we ready
>>             to go live?
>>
>>
>>                          I think so. :)
>>
>>                          Later,
>>                          Mako
>>
>>
>>
>>                      ___________________________________________________
>>                      Campus-uw-staff mailing list
>>                      Campus-uw-staff at lists.__openha__tch.org
>>             <http://openhatch.org>
>>                      <mailto:Campus-uw-staff at lists.__openhatch.org
>>             <mailto:Campus-uw-staff at lists.openhatch.org>>
>>             http://lists.openhatch.org/____mailman/listinfo/campus-uw-__
>> __staff
>>             <http://lists.openhatch.org/__mailman/listinfo/campus-uw-__
>> staff>
>>
>>             <http://lists.openhatch.org/__mailman/listinfo/campus-uw-__
>> staff
>>             <http://lists.openhatch.org/mailman/listinfo/campus-uw-staff
>> >>
>>
>>
>>
>>
>>
>>             _________________________________________________
>>             Campus-uw-staff mailing list
>>             Campus-uw-staff at lists.__openhatch.org
>>             <mailto:Campus-uw-staff at lists.openhatch.org>
>>             http://lists.openhatch.org/__mailman/listinfo/campus-uw-__
>> staff
>>             <http://lists.openhatch.org/mailman/listinfo/campus-uw-staff>
>>
>>         _________________________________________________
>>         Campus-uw-staff mailing list
>>         Campus-uw-staff at lists.__openhatch.org
>>         <mailto:Campus-uw-staff at lists.openhatch.org>
>>         http://lists.openhatch.org/__mailman/listinfo/campus-uw-__staff
>>         <http://lists.openhatch.org/mailman/listinfo/campus-uw-staff>
>>
>>
>>
>>
>>
>> _______________________________________________
>> Campus-uw-staff mailing list
>> Campus-uw-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uw-staff
>>
>>  _______________________________________________
> Campus-uw-staff mailing list
> Campus-uw-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uw-staff
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-uw-staff/attachments/20141106/d4b28a67/attachment-0001.html>


More information about the Campus-uw-staff mailing list