[Campus-uw-staff] countdown to the workshop
Ben Marwick
bmarwick at uw.edu
Thu Nov 6 18:56:01 UTC 2014
Thanks for the reminder, I'll get a few emails out right now, and then
counting on Mako, Ana and Allan to send out messages to their department
lists also.
By the way, your URLs to google drive are not working for me, this one
is good though:
https://drive.google.com/open?id=1tz1qy88BPI73q67mGN-EBpf8GXrw7qveMkifutoarFY&authuser=1
On 6/11/2014 10:26 AM, Shauna Gordon-McKeon wrote:
> With the event only a week and change away, we definitely need to get on
> publicity. I do generally recommend that a local person take this on,
> since they know what the best routes for publicity are at their school,
> but I can also help with this if none of the rest of you can. For
> instance, I can go through that list of student groups and find a few
> dozen groups to email with a modified version of this template email:
> https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>
> If I don't hear back from anyone, I'll do that tomorrow.
>
> On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> <mailto:shaunagm at gmail.com>> wrote:
>
> Yes, the publicity is the main thing to do right now. We have a
> bunch of template emails in the google docs folder, which just need
> a link and a date customized:
> https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>
>
>
> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> wrote:
>
> Hi everyone,
>
> I've just had a chat with Open Hatch's Asheesh Laroia about
> preparing for our workshop and now is a good time for us to get
> the details out to the UW student community. There is a list of
> all the student orgs at the UW here:
> https://uws-community.__symplicity.com/index.php?s=__student_group
> <https://uws-community.symplicity.com/index.php?s=student_group>
> There's 700-odd, so it should be easy find a few that overlap
> with our research areas and write to their admin.
>
> Ana and Allan, can you help with this? Can you please send a
> short note to a bunch of student groups in your area and invite
> them to come (and tell them to bring a friend!) Don't forget to
> include the basic details of the workshop (free, Sun 16 Nov,
> 11am-4pm, Communications (CMU) 104), and more are on the
> website: http://washington.openhatch.__org/
> <http://washington.openhatch.org/>
>
> To prepare for the day, please also have a look at the
> curriculum here:
> https://openhatch.org/wiki/__Open_Source_Comes_to_Campus/__Curriculum
> <https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum>
> and get to know the sticky note system described here:
> http://software-carpentry.org/__workshops/operations.html
> <http://software-carpentry.org/workshops/operations.html>
>
> There's more details to come, but publicity seems like something
> we're ready to move on right now so students can get the
> workshop on their calendars.
>
> thanks!
>
> Ben
>
> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>
> I went ahead and added the sign up button for mentors
> myself. :)
>
> The main things left to do are to coordinate mentorship and
> do the
> publicity, as well as the little odds and ends of the event
> itself
> (getting nametags, actually ordering food, etc.) In terms of
> mentorship, I'm happy to handle most of that myself. I'll
> be using this
> spreadsheet to coordinate things:
>
> https://docs.google.com/__spreadsheets/d/1b59VlYOTmS___ABxrOy7k0Tl3iGfe_oEn___zamF9N7hIKY/edit#gid=__1018049347
> <https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347>
>
> I'll be sending you all individual emails to confirm that
> you can come
> to the event, what you're comfortable teaching at the event,
> etc. If
> there are folks you think would like to mentor at the event,
> please send
> them either to fill out the mentorship form, or to me.
>
> best
> Shauna
>
>
>
> On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>
> <mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
>
> It usually costs about $6-7 per person if you provide
> cheaper food
> (pizza, etc) and more like $11-12 for something like
> salads or
> sandwiches. A typical event is 35ish people, although
> the selected
> room fits up to 70 and I believe we could get that many
> people at
> UW. So: pizza + normal size event (lower bound) would
> be $210,
> better food + big event (upper bound) would be $840.
> Pizza + big
> would be $450ish.
>
> We may need up to $100 to cover travel reimbursements
> although I'm
> pretty confident we can get mentors just from UW itself
> and Seattle.
>
> Ben, I'd suggest adding a sign-up sheet for mentors too
> on the
> page. We can probably find enough mentors through
> networking but
> there's usually one or two people we find through the
> publicity
> website and it's cool to meet new people.
>
> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick
> <bmarwick at uw.edu <mailto:bmarwick at uw.edu>
> <mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
>
> Perfect, thanks. Got the on the page now here, let
> me know if
> you spot anything we need to change:
> http://washington.openhatch.____org/
> <http://washington.openhatch.__org/
> <http://washington.openhatch.org/>>
>
> Shauna, do you have a ball-park figure we can put
> to Bill Howe
> at UW eScience so we can get some funds secured?
>
> On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>
> <quote who="Ben Marwick" date="Thu, Oct 09, 2014 at
> 08:31:05AM -0700">
>
> I think the website is ready to go live
> except for one
> detail, I'm
> not sure what to put for
> $LOCATION_BUILDING_NAME... What
> room are we
> using for this event?
>
>
> The room I've reserved is Communiations (CMU) 104.
>
> Once we get the room details, are we ready
> to go live?
>
>
> I think so. :)
>
> Later,
> Mako
>
>
>
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