[Campus-uw-staff] countdown to the workshop
Shauna Gordon-McKeon
shaunagm at gmail.com
Thu Nov 6 18:26:16 UTC 2014
With the event only a week and change away, we definitely need to get on
publicity. I do generally recommend that a local person take this on,
since they know what the best routes for publicity are at their school, but
I can also help with this if none of the rest of you can. For instance, I
can go through that list of student groups and find a few dozen groups to
email with a modified version of this template email:
https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
If I don't hear back from anyone, I'll do that tomorrow.
On Tue, Nov 4, 2014 at 4:55 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:
> Yes, the publicity is the main thing to do right now. We have a bunch of
> template emails in the google docs folder, which just need a link and a
> date customized:
> https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
>
>
>
> On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick <bmarwick at uw.edu> wrote:
>
>> Hi everyone,
>>
>> I've just had a chat with Open Hatch's Asheesh Laroia about preparing for
>> our workshop and now is a good time for us to get the details out to the UW
>> student community. There is a list of all the student orgs at the UW here:
>> https://uws-community.symplicity.com/index.php?s=student_group There's
>> 700-odd, so it should be easy find a few that overlap with our research
>> areas and write to their admin.
>>
>> Ana and Allan, can you help with this? Can you please send a short note
>> to a bunch of student groups in your area and invite them to come (and tell
>> them to bring a friend!) Don't forget to include the basic details of the
>> workshop (free, Sun 16 Nov, 11am-4pm, Communications (CMU) 104), and more
>> are on the website: http://washington.openhatch.org/
>>
>> To prepare for the day, please also have a look at the curriculum here:
>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum and
>> get to know the sticky note system described here:
>> http://software-carpentry.org/workshops/operations.html
>>
>> There's more details to come, but publicity seems like something we're
>> ready to move on right now so students can get the workshop on their
>> calendars.
>>
>> thanks!
>>
>> Ben
>>
>> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>>
>>> I went ahead and added the sign up button for mentors myself. :)
>>>
>>> The main things left to do are to coordinate mentorship and do the
>>> publicity, as well as the little odds and ends of the event itself
>>> (getting nametags, actually ordering food, etc.) In terms of
>>> mentorship, I'm happy to handle most of that myself. I'll be using this
>>> spreadsheet to coordinate things:
>>>
>>> https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_
>>> zamF9N7hIKY/edit#gid=1018049347
>>>
>>> I'll be sending you all individual emails to confirm that you can come
>>> to the event, what you're comfortable teaching at the event, etc. If
>>> there are folks you think would like to mentor at the event, please send
>>> them either to fill out the mentorship form, or to me.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>> On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
>>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>>>
>>> It usually costs about $6-7 per person if you provide cheaper food
>>> (pizza, etc) and more like $11-12 for something like salads or
>>> sandwiches. A typical event is 35ish people, although the selected
>>> room fits up to 70 and I believe we could get that many people at
>>> UW. So: pizza + normal size event (lower bound) would be $210,
>>> better food + big event (upper bound) would be $840. Pizza + big
>>> would be $450ish.
>>>
>>> We may need up to $100 to cover travel reimbursements although I'm
>>> pretty confident we can get mentors just from UW itself and Seattle.
>>>
>>> Ben, I'd suggest adding a sign-up sheet for mentors too on the
>>> page. We can probably find enough mentors through networking but
>>> there's usually one or two people we find through the publicity
>>> website and it's cool to meet new people.
>>>
>>> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick <bmarwick at uw.edu
>>> <mailto:bmarwick at uw.edu>> wrote:
>>>
>>> Perfect, thanks. Got the on the page now here, let me know if
>>> you spot anything we need to change:
>>> http://washington.openhatch.__org/
>>> <http://washington.openhatch.org/>
>>>
>>> Shauna, do you have a ball-park figure we can put to Bill Howe
>>> at UW eScience so we can get some funds secured?
>>>
>>> On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>>>
>>> <quote who="Ben Marwick" date="Thu, Oct 09, 2014 at
>>> 08:31:05AM -0700">
>>>
>>> I think the website is ready to go live except for one
>>> detail, I'm
>>> not sure what to put for $LOCATION_BUILDING_NAME... What
>>> room are we
>>> using for this event?
>>>
>>>
>>> The room I've reserved is Communiations (CMU) 104.
>>>
>>> Once we get the room details, are we ready to go live?
>>>
>>>
>>> I think so. :)
>>>
>>> Later,
>>> Mako
>>>
>>>
>>>
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>>>
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