[Campus-uw-staff] countdown to the workshop
Shauna Gordon-McKeon
shaunagm at gmail.com
Tue Nov 4 21:55:56 UTC 2014
Yes, the publicity is the main thing to do right now. We have a bunch of
template emails in the google docs folder, which just need a link and a
date customized:
https://drive.google.com/#folders/0B4HP1ey91UqPdm1qOVNrOE9Hcmc
On Tue, Nov 4, 2014 at 1:40 AM, Ben Marwick <bmarwick at uw.edu> wrote:
> Hi everyone,
>
> I've just had a chat with Open Hatch's Asheesh Laroia about preparing for
> our workshop and now is a good time for us to get the details out to the UW
> student community. There is a list of all the student orgs at the UW here:
> https://uws-community.symplicity.com/index.php?s=student_group There's
> 700-odd, so it should be easy find a few that overlap with our research
> areas and write to their admin.
>
> Ana and Allan, can you help with this? Can you please send a short note to
> a bunch of student groups in your area and invite them to come (and tell
> them to bring a friend!) Don't forget to include the basic details of the
> workshop (free, Sun 16 Nov, 11am-4pm, Communications (CMU) 104), and more
> are on the website: http://washington.openhatch.org/
>
> To prepare for the day, please also have a look at the curriculum here:
> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum and get
> to know the sticky note system described here:
> http://software-carpentry.org/workshops/operations.html
>
> There's more details to come, but publicity seems like something we're
> ready to move on right now so students can get the workshop on their
> calendars.
>
> thanks!
>
> Ben
>
> On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
>
>> I went ahead and added the sign up button for mentors myself. :)
>>
>> The main things left to do are to coordinate mentorship and do the
>> publicity, as well as the little odds and ends of the event itself
>> (getting nametags, actually ordering food, etc.) In terms of
>> mentorship, I'm happy to handle most of that myself. I'll be using this
>> spreadsheet to coordinate things:
>>
>> https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_
>> zamF9N7hIKY/edit#gid=1018049347
>>
>> I'll be sending you all individual emails to confirm that you can come
>> to the event, what you're comfortable teaching at the event, etc. If
>> there are folks you think would like to mentor at the event, please send
>> them either to fill out the mentorship form, or to me.
>>
>> best
>> Shauna
>>
>>
>>
>> On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>>
>> It usually costs about $6-7 per person if you provide cheaper food
>> (pizza, etc) and more like $11-12 for something like salads or
>> sandwiches. A typical event is 35ish people, although the selected
>> room fits up to 70 and I believe we could get that many people at
>> UW. So: pizza + normal size event (lower bound) would be $210,
>> better food + big event (upper bound) would be $840. Pizza + big
>> would be $450ish.
>>
>> We may need up to $100 to cover travel reimbursements although I'm
>> pretty confident we can get mentors just from UW itself and Seattle.
>>
>> Ben, I'd suggest adding a sign-up sheet for mentors too on the
>> page. We can probably find enough mentors through networking but
>> there's usually one or two people we find through the publicity
>> website and it's cool to meet new people.
>>
>> On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick <bmarwick at uw.edu
>> <mailto:bmarwick at uw.edu>> wrote:
>>
>> Perfect, thanks. Got the on the page now here, let me know if
>> you spot anything we need to change:
>> http://washington.openhatch.__org/
>> <http://washington.openhatch.org/>
>>
>> Shauna, do you have a ball-park figure we can put to Bill Howe
>> at UW eScience so we can get some funds secured?
>>
>> On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>>
>> <quote who="Ben Marwick" date="Thu, Oct 09, 2014 at
>> 08:31:05AM -0700">
>>
>> I think the website is ready to go live except for one
>> detail, I'm
>> not sure what to put for $LOCATION_BUILDING_NAME... What
>> room are we
>> using for this event?
>>
>>
>> The room I've reserved is Communiations (CMU) 104.
>>
>> Once we get the room details, are we ready to go live?
>>
>>
>> I think so. :)
>>
>> Later,
>> Mako
>>
>>
>>
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