[Campus-uw-staff] countdown to the workshop

[Ben Marwick]

Hi everyone,

I've just had a chat with Open Hatch's Asheesh Laroia about preparing 
for our workshop and now is a good time for us to get the details out to 
the UW student community. There is a list of all the student orgs at the 
UW here: https://uws-community.symplicity.com/index.php?s=student_group 
There's 700-odd, so it should be easy find a few that overlap with our 
research areas and write to their admin.

Ana and Allan, can you help with this? Can you please send a short note 
to a bunch of student groups in your area and invite them to come (and 
tell them to bring a friend!) Don't forget to include the basic details 
of the workshop (free, Sun 16 Nov, 11am-4pm, Communications (CMU) 104), 
and more are on the website:  http://washington.openhatch.org/

To prepare for the day, please also have a look at the curriculum here: 
https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum and 
get to know the sticky note system described here: 
http://software-carpentry.org/workshops/operations.html

There's more details to come, but publicity seems like something we're 
ready to move on right now so students can get the workshop on their 
calendars.

thanks!

Ben

On 22/10/2014 3:08 PM, Shauna Gordon-McKeon wrote:
> I went ahead and added the sign up button for mentors myself.  :)
>
> The main things left to do are to coordinate mentorship and do the
> publicity, as well as the little odds and ends of the event itself
> (getting nametags, actually ordering food, etc.)  In terms of
> mentorship, I'm happy to handle most of that myself.  I'll be using this
> spreadsheet to coordinate things:
>
> https://docs.google.com/spreadsheets/d/1b59VlYOTmS_ABxrOy7k0Tl3iGfe_oEn_zamF9N7hIKY/edit#gid=1018049347
>
> I'll be sending you all individual emails to confirm that you can come
> to the event, what you're comfortable teaching at the event, etc.  If
> there are folks you think would like to mentor at the event, please send
> them either to fill out the mentorship form, or to me.
>
> best
> Shauna
>
>
>
> On Sun, Oct 19, 2014 at 10:20 AM, Shauna Gordon-McKeon
> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>
>     It usually costs about $6-7 per person if you provide cheaper food
>     (pizza, etc) and more like $11-12 for something like salads or
>     sandwiches.  A typical event is 35ish people, although the selected
>     room fits up to 70 and I believe we could get that many people at
>     UW.  So: pizza + normal size event (lower bound) would be $210,
>     better food + big event (upper bound) would be $840.  Pizza + big
>     would be $450ish.
>
>     We may need up to $100 to cover travel reimbursements although I'm
>     pretty confident we can get mentors just from UW itself and Seattle.
>
>     Ben, I'd suggest adding a sign-up sheet for mentors too on the
>     page.  We can probably find enough mentors through networking but
>     there's usually one or two people we find through the publicity
>     website and it's cool to meet new people.
>
>     On Sun, Oct 19, 2014 at 2:36 AM, Ben Marwick <bmarwick at uw.edu
>     <mailto:bmarwick at uw.edu>> wrote:
>
>         Perfect, thanks. Got the on the page now here, let me know if
>         you spot anything we need to change:
>         http://washington.openhatch.__org/
>         <http://washington.openhatch.org/>
>
>         Shauna, do you have a ball-park figure we can put to Bill Howe
>         at UW eScience so we can get some funds secured?
>
>         On 18/10/2014 9:42 PM, Benj. Mako Hill wrote:
>
>             <quote who="Ben Marwick" date="Thu, Oct 09, 2014 at
>             08:31:05AM -0700">
>
>                 I think the website is ready to go live except for one
>                 detail, I'm
>                 not sure what to put for $LOCATION_BUILDING_NAME... What
>                 room are we
>                 using for this event?
>
>
>             The room I've reserved is Communiations (CMU) 104.
>
>                 Once we get the room details, are we ready to go live?
>
>
>             I think so. :)
>
>             Later,
>             Mako
>
>
>
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