[Campus-uw-staff] Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW

[Ben Marwick]

Hi Bill,

We have an upper bound estimate of $840 for food and drinks at the Open 
Hatch 'Open Source Comes to Campus' event that Mako Hill, me and others 
are running on 16 Nov. Details are in Shauna's message below. Is 
eScience still able to contribute to this event?

thanks,

Ben

-------- Original Message --------
Subject: 	Re: [Campus-uw-staff] website now up & funding
Date: 	Sun, 19 Oct 2014 10:20:41 -0400
From: 	Shauna Gordon-McKeon <shaunagm at gmail.com>
Reply-To: 	campus-uw-staff at lists.openhatch.org
To: 	campus-uw-staff at lists.openhatch.org



It usually costs about $6-7 per person if you provide cheaper food
(pizza, etc) and more like $11-12 for something like salads or
sandwiches.  A typical event is 35ish people, although the selected
room fits up to 70 and I believe we could get that many people at UW.Â
So: pizza + normal size event (lower bound) would be $210, better food +
big event (upper bound) would be $840.  Pizza + big would be $450ish.

We may need up to $100 to cover travel reimbursements although I'm
pretty confident we can get mentors just from UW itself and Seattle.

Ben, I'd suggest adding a sign-up sheet for mentors too on the page.Â
We can probably find enough mentors through networking but there's
usually one or two people we find through the publicity website and it's
cool to meet new people. Â

On 26/9/2014 1:51 PM, Bill Howe wrote:
> Yep, I think this sounds great.
>
> Cc'ing M&S and Aleesha.
>
> Send us an estimated budget.
>
> On Friday, September 26, 2014, Ben Marwick <bmarwick at uw.edu
> <mailto:bmarwick at uw.edu>> wrote:
>
>     Hi Bill,
>
>     A few of us (Mako Hill, Ana Malagon, Allan Ecker) are hoping to
>     bring Open Hatch's 'Open Source Comes to Campus' workshop to UW.
>     It's a workshop designed to teach students how to get involved in
>     open source software.
>
>     Is this something eScience would be interested in supporting? We're
>     looking for support for food (typically breakfast/coffee, lunch,
>     snacks for 20-40 individuals) and travel for mentors (often trivial).
>
>     thanks,
>
>     Ben
>