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[Campus-uofa-staff] Let's bring Open Source Comes to Campus to my school

Shauna Gordon-McKeon hello at openhatch.org
Tue Jan 28 15:23:22 UTC 2014 

It just occurred to me that you probably meant 10:30 Arizona time, so 12:30
here.  Is that correct, or were you somehow taking into account my east
coast centrism?
On Jan 28, 2014 12:08 AM, "Zuoming Shi" <zuomingshi at email.arizona.edu>
wrote:

> I'm under the impression that creating a publicity website would almost
> only be beneficial, so I assumed that the vote is yes. Is there any
> important reason that a campus does not adopt the website? If not, we will
> create one.
>
>
> On Mon, Jan 27, 2014 at 9:22 PM, Shauna Gordon-McKeon <hello at openhatch.org
> > wrote:
>
>> Was there a thumbs up/thumbs down on the publicity website, Zuoming?  We
>> can talk about it tomorrow (hopefully) but the sooner we know, the sooner
>> we can set it up for you.
>>
>>
>>
>>
>> On Mon, Jan 27, 2014 at 10:03 PM, Kate Maroney <
>> katemaroney at email.arizona.edu> wrote:
>>
>>> Zuoming was planning on joining us, so a Google Hangout would work best.
>>> Let me know if you need to reschedule!
>>>
>>> Kate
>>>
>>>
>>> On Mon, Jan 27, 2014 at 7:59 PM, Shauna Gordon-McKeon <
>>> hello at openhatch.org> wrote:
>>>
>>>> Just wanted to let you know that there's a significant chance I'll have
>>>> to cancel tomorrow (family health issues).  I'd suggest simply rescheduling
>>>> but I'd like to have this meeting sooner than later, so I'll try hard to
>>>> make it.
>>>>
>>>> Do you have a preference for how to meet?  Google hangout, IRC, gchat,
>>>> Skype, etc all work fine for me.
>>>>
>>>>
>>>> On Mon, Jan 27, 2014 at 12:10 AM, Kate Maroney <
>>>> katemaroney at email.arizona.edu> wrote:
>>>>
>>>>> 10:30 sounds good, and I've gotten the email and the folder
>>>>>
>>>>>
>>>>> On Sun, Jan 26, 2014 at 9:57 PM, Shauna Gordon-McKeon <
>>>>> hello at openhatch.org> wrote:
>>>>>
>>>>>> Yes, those times work well.  How does 10:30 a.m. sound?
>>>>>>
>>>>>> I've (hopefully) fixed both issues - let me know if you can access
>>>>>> the folder and if you've gotten an email about the list.
>>>>>>
>>>>>>
>>>>>> On Sun, Jan 26, 2014 at 11:33 PM, Kate Maroney <
>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>
>>>>>>>  I have time to meet up on Tuesday between 9:30 and 11:30, and then
>>>>>>> from 1:30 to 3:30 MST. Do those time work for you?
>>>>>>>
>>>>>>> Shane, Zuoming, do you/can you join us? And Zuoming is going to take
>>>>>>> on the publicity part of setting this up, do you think a website will help?
>>>>>>>
>>>>>>> I can't access the GoogleDrive folder, and I haven't gotten an email
>>>>>>> about the mailing list.
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Jan 26, 2014 at 8:29 PM, Shauna Gordon-McKeon <
>>>>>>> hello at openhatch.org> wrote:
>>>>>>>
>>>>>>>> Perfect!  Let's go ahead with the 8th, then.
>>>>>>>>
>>>>>>>> I've just created a few things:
>>>>>>>>
>>>>>>>> 1) *Mailing List *- We make these for every event to help us
>>>>>>>> coordinate. You've all been added to the list, and should have received an
>>>>>>>> email notification.  Kate, I've made you an admin, which means you can add
>>>>>>>> others as we find additional volunteers to help organize/mentor at the
>>>>>>>> event.
>>>>>>>>
>>>>>>>> 2)  *Google Docs folder* - We can use this to track our progress
>>>>>>>> and make sure everything that needs to be handled is being handled.  You
>>>>>>>> can see the folder here:
>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPOF90WElPWWFzM0k
>>>>>>>> There's an overview document you can read here<https://docs.google.com/document/d/1jMbTvdTDHCSbA671rhYxyyfAurs4tg9lk3f6V8lEWSE/edit>.
>>>>>>>>
>>>>>>>>
>>>>>>>> We're happy to change or throw out parts of our process if you
>>>>>>>> don't think they're necessary, but I'd like to go over everything with you.
>>>>>>>>  Kate, are you available sometime on Tuesday or Wednesday (preferably
>>>>>>>> Tuesday) to meet via google hangout or IRC?
>>>>>>>>
>>>>>>>> The most important thing to get started with - even before our
>>>>>>>> meeting - is publicity.
>>>>>>>>
>>>>>>>> Here's one of our past event's publicity sites:
>>>>>>>> http://columbia.openhatch.org/  We find it's useful to have a site
>>>>>>>> to direct people towards.  The embedded sign up form allows you to get
>>>>>>>> important information about student experiences and expectations (as well
>>>>>>>> as practical things like food allergies) as well as student email
>>>>>>>> addresses.  (Confirmation and reminder details drastically increase
>>>>>>>> attendance at events.)  If you'd like to use a publicity site, we can try
>>>>>>>> to get that up with 24-48 hours.
>>>>>>>>
>>>>>>>> We also have the flyers used by previous events<https://github.com/openhatch/open-source-comes-to-campus/tree/master/publicity/flyers/publicity_flyer_templates>which may be helpful for you to adapt if you want to flyer your campus.
>>>>>>>>  The google doc also has a folder<https://drive.google.com/#folders/0B4HP1ey91UqPdTBQa0dJQlpwbW8>which contains template publicity emails for you to send to relevant
>>>>>>>> departments, clubs, and lists.
>>>>>>>>
>>>>>>>> Let me know when you're available to meet, and what you'd like to
>>>>>>>> do as far as publicity goes.  And let me know if you have problems
>>>>>>>> accessing the mailing list or if you didn't get a notification that you're
>>>>>>>> subscribed.
>>>>>>>>
>>>>>>>> - Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Jan 25, 2014 at 12:45 AM, Kate Maroney <
>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>
>>>>>>>>> We have a room, and Microsoft as well as the department has agreed
>>>>>>>>> to help us out with funding for food.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Jan 24, 2014 at 5:05 PM, Shauna Gordon-McKeon <
>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>
>>>>>>>>>> Did you find out about room and funding?  If we're going to do
>>>>>>>>>> this event in two weeks, we need to get started with the planning ASAP.
>>>>>>>>>>  (Or scale down expectations for the event, which is also a reasonable
>>>>>>>>>> option.)
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Jan 21, 2014 at 5:20 PM, Kate Maroney <
>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Thanks so much!
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Jan 21, 2014 at 3:07 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> You can count on travel funding for mentors up to $100.  We
>>>>>>>>>>>> should be able to get more additional sponsorships to cover food but we
>>>>>>>>>>>> haven't started asking yet, and therefore can't guarantee anything.
>>>>>>>>>>>>  Basically: your department should be willing and able to fund the whole
>>>>>>>>>>>> thing, but we'll do our best to get sponsorships for as much as possible.
>>>>>>>>>>>>  We'll begin contacting organizations about sponsoring your event today.
>>>>>>>>>>>>
>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Jan 20, 2014 at 11:36 PM, Kate Maroney <
>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> We'll take care of publicity organization, and I'll know about
>>>>>>>>>>>>> the room and funding in the next few days. Just so I know what to tell the
>>>>>>>>>>>>> department, can you give us any help on funding? Or should we plan on
>>>>>>>>>>>>> funding it entirely ourselves?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Thanks again for your help with this!
>>>>>>>>>>>>>
>>>>>>>>>>>>> Kate
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Monday, January 20, 2014, Shauna Gordon-McKeon <
>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> My apologies for being unavailable this weekend and the delay
>>>>>>>>>>>>>> in responding.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> The 8th should be good for us, though it would be good to
>>>>>>>>>>>>>> check with my colleague (Asheesh, cc'd) to see if he'll be available to
>>>>>>>>>>>>>> help remotely as well.  Asheesh?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> The 8th is soon, but I think we can pull this off if:
>>>>>>>>>>>>>> - we get a room booked immediately (within the next few days)
>>>>>>>>>>>>>> - you have enough time and energy between the organizers to
>>>>>>>>>>>>>> get a lot done in that time, including:
>>>>>>>>>>>>>>     - publicity: coming up with lists/groups to recruit
>>>>>>>>>>>>>> attendees from and sending out emails, making custom flyers and flyering
>>>>>>>>>>>>>> (we have templates for emails and flyers, and spreadsheets to use to track
>>>>>>>>>>>>>> where publicity emails have gone to)
>>>>>>>>>>>>>>     - attendee tracking: we strongly encourage you to send
>>>>>>>>>>>>>> confirmation emails and reminder emails to attendees (we have templates and
>>>>>>>>>>>>>> a system for mass emailing)
>>>>>>>>>>>>>>     - staffing: finding volunteer mentors to help at the
>>>>>>>>>>>>>> event, identifying who can help with which aspects of the event, and
>>>>>>>>>>>>>> training mentors to lead activities where necessary.  We'll help with all
>>>>>>>>>>>>>> of this, but it's still a fair but of work.
>>>>>>>>>>>>>>    - logistics: figuring out food, equipment, who will be
>>>>>>>>>>>>>> taking photos/notes and how you want to do that, etc.
>>>>>>>>>>>>>>    - funding: If you can get department funding to cover
>>>>>>>>>>>>>> food, then that will make this easier, but it still needs to be arranged.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> If that seems doable to you, then it seems doable to us!  :)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Mon, Jan 20, 2014 at 8:23 PM, Kate Maroney <
>>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Actually, can we do the 8th of February? Would that be too
>>>>>>>>>>>>>> soon? We can also help to come up with funding from our department and
>>>>>>>>>>>>>> other sources if that is a time constraint.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Kate Maroney
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Thu, Jan 16, 2014 at 3:07 PM, Kate Maroney <
>>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> The 22nd would be the next best option
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Thu, Jan 16, 2014 at 12:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Everyone with the link (
>>>>>>>>>>>>>> https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit?usp=sharing)
>>>>>>>>>>>>>> should be able to view, but I've added them explicitly as well.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Once we've all committed to the event, I can go ahead and
>>>>>>>>>>>>>> make you a U of A folder that you'll all be able to access as well.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> February 15th is not ideal for us, as I may be flying to a
>>>>>>>>>>>>>> conference that day.  Let me check on whether that's the case - in the mean
>>>>>>>>>>>>>> time, are there any alternative date options?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Wed, Jan 15, 2014 at 10:14 PM, Kate Maroney <
>>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I've requested permission to view the event planning document
>>>>>>>>>>>>>> for Zuoming Shi and Shane Gianelli, the other club leaders I'm working
>>>>>>>>>>>>>> with. If they could get access to it, that would be great. We're
>>>>>>>>>>>>>> tentatively thinking about scheduling this for February 15th, does that
>>>>>>>>>>>>>> work?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Kate
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Mon, Jan 13, 2014 at 12:15 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Awesome.  So the first steps are:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> - Picking a date and location. You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>>>>>>> find an appropriate space at your school.  (This discussion<https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics#When_should_the_event_be_held.3F>of how to choose a date may also be useful.)  We're quite flexible
>>>>>>>>>>>>>> regarding dates, the main constraint is that we'd like to not have any
>>>>>>>>>>>>>> events on the same day as yours so we can focus our attention on supporting
>>>>>>>>>>>>>> you remotely.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We can get started with other stuff while we nail down date
>>>>>>>>>>>>>> and location, but we don't like to proceed too far without it, as we *have*
>>>>>>>>>>>>>> had to cancel events in the past because we just couldn't find a space.  So
>>>>>>>>>>>>>> now it's the first thing we do.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>>>>>>>> to the list, and additional people can be added as they get involved.  It's
>>>>>>>>>>>>>> an easy way to keep every
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Kate Maroney
>>>>>>>>>>>>> CSc 245 Section Leader
>>>>>>>>>>>>> Co-President, WiCS
>>>>>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Kate Maroney
>>>>>>>>>>> CSc 245 Section Leader
>>>>>>>>>>> Co-President, WiCS
>>>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Kate Maroney
>>>>>>>>> CSc 245 Section Leader
>>>>>>>>> Co-President, WiCS
>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Kate Maroney
>>>>>>> CSc 245 Section Leader
>>>>>>> Co-President, WiCS
>>>>>>> Microsoft Intern Ambassador
>>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Kate Maroney
>>>>> CSc 245 Section Leader
>>>>> Co-President, WiCS
>>>>> Microsoft Intern Ambassador
>>>>>
>>>>
>>>>
>>>
>>>
>>> --
>>> Kate Maroney
>>> CSc 245 Section Leader
>>> Co-President, WiCS
>>> Microsoft Intern Ambassador
>>>
>>
>>
>
>
> --
> Zuoming Shi
> President, UA Video Game Developers Club
> President, UA Asian Music Club
> Computer Science and Mathematics, University of Arizona
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>
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