[Campus-uofa-staff] Let's bring Open Source Comes to Campus to my school

Tue Jan 28 05:08:01 UTC 2014

I'm under the impression that creating a publicity website would almost
only be beneficial, so I assumed that the vote is yes. Is there any
important reason that a campus does not adopt the website? If not, we will
create one.

On Mon, Jan 27, 2014 at 9:22 PM, Shauna Gordon-McKeon
<hello at openhatch.org>wrote:

> Was there a thumbs up/thumbs down on the publicity website, Zuoming?  We
> can talk about it tomorrow (hopefully) but the sooner we know, the sooner
> we can set it up for you.
>
>
>
>
> On Mon, Jan 27, 2014 at 10:03 PM, Kate Maroney <
> katemaroney at email.arizona.edu> wrote:
>
>> Zuoming was planning on joining us, so a Google Hangout would work best.
>> Let me know if you need to reschedule!
>>
>> Kate
>>
>>
>> On Mon, Jan 27, 2014 at 7:59 PM, Shauna Gordon-McKeon <
>> hello at openhatch.org> wrote:
>>
>>> Just wanted to let you know that there's a significant chance I'll have
>>> to cancel tomorrow (family health issues).  I'd suggest simply rescheduling
>>> but I'd like to have this meeting sooner than later, so I'll try hard to
>>> make it.
>>>
>>> Do you have a preference for how to meet?  Google hangout, IRC, gchat,
>>> Skype, etc all work fine for me.
>>>
>>>
>>> On Mon, Jan 27, 2014 at 12:10 AM, Kate Maroney <
>>> katemaroney at email.arizona.edu> wrote:
>>>
>>>> 10:30 sounds good, and I've gotten the email and the folder
>>>>
>>>>
>>>> On Sun, Jan 26, 2014 at 9:57 PM, Shauna Gordon-McKeon <
>>>> hello at openhatch.org> wrote:
>>>>
>>>>> Yes, those times work well.  How does 10:30 a.m. sound?
>>>>>
>>>>> I've (hopefully) fixed both issues - let me know if you can access the
>>>>> folder and if you've gotten an email about the list.
>>>>>
>>>>>
>>>>> On Sun, Jan 26, 2014 at 11:33 PM, Kate Maroney <
>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>
>>>>>>  I have time to meet up on Tuesday between 9:30 and 11:30, and then
>>>>>> from 1:30 to 3:30 MST. Do those time work for you?
>>>>>>
>>>>>> Shane, Zuoming, do you/can you join us? And Zuoming is going to take
>>>>>> on the publicity part of setting this up, do you think a website will help?
>>>>>>
>>>>>> I can't access the GoogleDrive folder, and I haven't gotten an email
>>>>>> about the mailing list.
>>>>>>
>>>>>>
>>>>>> On Sun, Jan 26, 2014 at 8:29 PM, Shauna Gordon-McKeon <
>>>>>> hello at openhatch.org> wrote:
>>>>>>
>>>>>>> Perfect!  Let's go ahead with the 8th, then.
>>>>>>>
>>>>>>> I've just created a few things:
>>>>>>>
>>>>>>> 1) *Mailing List *- We make these for every event to help us
>>>>>>> coordinate. You've all been added to the list, and should have received an
>>>>>>> email notification.  Kate, I've made you an admin, which means you can add
>>>>>>> others as we find additional volunteers to help organize/mentor at the
>>>>>>> event.
>>>>>>>
>>>>>>> 2)  *Google Docs folder* - We can use this to track our progress
>>>>>>> and make sure everything that needs to be handled is being handled.  You
>>>>>>> can see the folder here:
>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPOF90WElPWWFzM0k
>>>>>>> There's an overview document you can read here<https://docs.google.com/document/d/1jMbTvdTDHCSbA671rhYxyyfAurs4tg9lk3f6V8lEWSE/edit>.
>>>>>>>
>>>>>>>
>>>>>>> We're happy to change or throw out parts of our process if you don't
>>>>>>> think they're necessary, but I'd like to go over everything with you.
>>>>>>>  Kate, are you available sometime on Tuesday or Wednesday (preferably
>>>>>>> Tuesday) to meet via google hangout or IRC?
>>>>>>>
>>>>>>> The most important thing to get started with - even before our
>>>>>>> meeting - is publicity.
>>>>>>>
>>>>>>> Here's one of our past event's publicity sites:
>>>>>>> http://columbia.openhatch.org/  We find it's useful to have a site
>>>>>>> to direct people towards.  The embedded sign up form allows you to get
>>>>>>> important information about student experiences and expectations (as well
>>>>>>> as practical things like food allergies) as well as student email
>>>>>>> addresses.  (Confirmation and reminder details drastically increase
>>>>>>> attendance at events.)  If you'd like to use a publicity site, we can try
>>>>>>> to get that up with 24-48 hours.
>>>>>>>
>>>>>>> We also have the flyers used by previous events<https://github.com/openhatch/open-source-comes-to-campus/tree/master/publicity/flyers/publicity_flyer_templates>which may be helpful for you to adapt if you want to flyer your campus.
>>>>>>>  The google doc also has a folder<https://drive.google.com/#folders/0B4HP1ey91UqPdTBQa0dJQlpwbW8>which contains template publicity emails for you to send to relevant
>>>>>>> departments, clubs, and lists.
>>>>>>>
>>>>>>> Let me know when you're available to meet, and what you'd like to do
>>>>>>> as far as publicity goes.  And let me know if you have problems accessing
>>>>>>> the mailing list or if you didn't get a notification that you're subscribed.
>>>>>>>
>>>>>>> - Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Jan 25, 2014 at 12:45 AM, Kate Maroney <
>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>
>>>>>>>> We have a room, and Microsoft as well as the department has agreed
>>>>>>>> to help us out with funding for food.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Jan 24, 2014 at 5:05 PM, Shauna Gordon-McKeon <
>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>
>>>>>>>>> Did you find out about room and funding?  If we're going to do
>>>>>>>>> this event in two weeks, we need to get started with the planning ASAP.
>>>>>>>>>  (Or scale down expectations for the event, which is also a reasonable
>>>>>>>>> option.)
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Jan 21, 2014 at 5:20 PM, Kate Maroney <
>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>
>>>>>>>>>> Thanks so much!
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Jan 21, 2014 at 3:07 PM, Shauna Gordon-McKeon <
>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> You can count on travel funding for mentors up to $100.  We
>>>>>>>>>>> should be able to get more additional sponsorships to cover food but we
>>>>>>>>>>> haven't started asking yet, and therefore can't guarantee anything.
>>>>>>>>>>>  Basically: your department should be willing and able to fund the whole
>>>>>>>>>>> thing, but we'll do our best to get sponsorships for as much as possible.
>>>>>>>>>>>  We'll begin contacting organizations about sponsoring your event today.
>>>>>>>>>>>
>>>>>>>>>>> - Shauna
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Mon, Jan 20, 2014 at 11:36 PM, Kate Maroney <
>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> We'll take care of publicity organization, and I'll know about
>>>>>>>>>>>> the room and funding in the next few days. Just so I know what to tell the
>>>>>>>>>>>> department, can you give us any help on funding? Or should we plan on
>>>>>>>>>>>> funding it entirely ourselves?
>>>>>>>>>>>>
>>>>>>>>>>>> Thanks again for your help with this!
>>>>>>>>>>>>
>>>>>>>>>>>> Kate
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Monday, January 20, 2014, Shauna Gordon-McKeon <
>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> My apologies for being unavailable this weekend and the delay
>>>>>>>>>>>>> in responding.
>>>>>>>>>>>>>
>>>>>>>>>>>>> The 8th should be good for us, though it would be good to
>>>>>>>>>>>>> check with my colleague (Asheesh, cc'd) to see if he'll be available to
>>>>>>>>>>>>> help remotely as well.  Asheesh?
>>>>>>>>>>>>>
>>>>>>>>>>>>> The 8th is soon, but I think we can pull this off if:
>>>>>>>>>>>>> - we get a room booked immediately (within the next few days)
>>>>>>>>>>>>> - you have enough time and energy between the organizers to
>>>>>>>>>>>>> get a lot done in that time, including:
>>>>>>>>>>>>>     - publicity: coming up with lists/groups to recruit
>>>>>>>>>>>>> attendees from and sending out emails, making custom flyers and flyering
>>>>>>>>>>>>> (we have templates for emails and flyers, and spreadsheets to use to track
>>>>>>>>>>>>> where publicity emails have gone to)
>>>>>>>>>>>>>     - attendee tracking: we strongly encourage you to send
>>>>>>>>>>>>> confirmation emails and reminder emails to attendees (we have templates and
>>>>>>>>>>>>> a system for mass emailing)
>>>>>>>>>>>>>     - staffing: finding volunteer mentors to help at the
>>>>>>>>>>>>> event, identifying who can help with which aspects of the event, and
>>>>>>>>>>>>> training mentors to lead activities where necessary.  We'll help with all
>>>>>>>>>>>>> of this, but it's still a fair but of work.
>>>>>>>>>>>>>    - logistics: figuring out food, equipment, who will be
>>>>>>>>>>>>> taking photos/notes and how you want to do that, etc.
>>>>>>>>>>>>>    - funding: If you can get department funding to cover food,
>>>>>>>>>>>>> then that will make this easier, but it still needs to be arranged.
>>>>>>>>>>>>>
>>>>>>>>>>>>> If that seems doable to you, then it seems doable to us!  :)
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Mon, Jan 20, 2014 at 8:23 PM, Kate Maroney <
>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Actually, can we do the 8th of February? Would that be too
>>>>>>>>>>>>> soon? We can also help to come up with funding from our department and
>>>>>>>>>>>>> other sources if that is a time constraint.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Kate Maroney
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Thu, Jan 16, 2014 at 3:07 PM, Kate Maroney <
>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> The 22nd would be the next best option
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Thu, Jan 16, 2014 at 12:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Everyone with the link (
>>>>>>>>>>>>> https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit?usp=sharing)
>>>>>>>>>>>>> should be able to view, but I've added them explicitly as well.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Once we've all committed to the event, I can go ahead and make
>>>>>>>>>>>>> you a U of A folder that you'll all be able to access as well.
>>>>>>>>>>>>>
>>>>>>>>>>>>> February 15th is not ideal for us, as I may be flying to a
>>>>>>>>>>>>> conference that day.  Let me check on whether that's the case - in the mean
>>>>>>>>>>>>> time, are there any alternative date options?
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Jan 15, 2014 at 10:14 PM, Kate Maroney <
>>>>>>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>
>>>>>>>>>>>>> I've requested permission to view the event planning document
>>>>>>>>>>>>> for Zuoming Shi and Shane Gianelli, the other club leaders I'm working
>>>>>>>>>>>>> with. If they could get access to it, that would be great. We're
>>>>>>>>>>>>> tentatively thinking about scheduling this for February 15th, does that
>>>>>>>>>>>>> work?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Kate
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Mon, Jan 13, 2014 at 12:15 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> hello at openhatch.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Awesome.  So the first steps are:
>>>>>>>>>>>>>
>>>>>>>>>>>>> - Picking a date and location. You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>>>>>> find an appropriate space at your school.  (This discussion<https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics#When_should_the_event_be_held.3F>of how to choose a date may also be useful.)  We're quite flexible
>>>>>>>>>>>>> regarding dates, the main constraint is that we'd like to not have any
>>>>>>>>>>>>> events on the same day as yours so we can focus our attention on supporting
>>>>>>>>>>>>> you remotely.
>>>>>>>>>>>>>
>>>>>>>>>>>>> We can get started with other stuff while we nail down date
>>>>>>>>>>>>> and location, but we don't like to proceed too far without it, as we *have*
>>>>>>>>>>>>> had to cancel events in the past because we just couldn't find a space.  So
>>>>>>>>>>>>> now it's the first thing we do.
>>>>>>>>>>>>>
>>>>>>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>>>>>>> to the list, and additional people can be added as they get involved.  It's
>>>>>>>>>>>>> an easy way to keep every
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Kate Maroney
>>>>>>>>>>>> CSc 245 Section Leader
>>>>>>>>>>>> Co-President, WiCS
>>>>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Kate Maroney
>>>>>>>>>> CSc 245 Section Leader
>>>>>>>>>> Co-President, WiCS
>>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Kate Maroney
>>>>>>>> CSc 245 Section Leader
>>>>>>>> Co-President, WiCS
>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Kate Maroney
>>>>>> CSc 245 Section Leader
>>>>>> Co-President, WiCS
>>>>>> Microsoft Intern Ambassador
>>>>>>
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Kate Maroney
>>>> CSc 245 Section Leader
>>>> Co-President, WiCS
>>>> Microsoft Intern Ambassador
>>>>
>>>
>>>
>>
>>
>> --
>> Kate Maroney
>> CSc 245 Section Leader
>> Co-President, WiCS
>> Microsoft Intern Ambassador
>>
>
>

-- 
Zuoming Shi
President, UA Video Game Developers Club
President, UA Asian Music Club
Computer Science and Mathematics, University of Arizona
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