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[Campus-uofa-staff] Post-event tasks

Shauna Gordon-McKeon shaunagm at gmail.com
Thu Feb 27 02:47:05 UTC 2014 

Hello there,

Thank you again for all your feedback.  I was wondering if you ever got
around to uploading the pictures?

best
Shauna


On Thu, Feb 13, 2014 at 12:48 AM, Zuoming Shi
<zuomingshi at email.arizona.edu>wrote:

> -Did you have a specific part of the event you thought we'd do that for,
> or place where you felt our virtual presence would have been most useful?
>
> I just thought that it might be a bit weird that OpenHatch was mentioned
> prominently, but the presence at the event was purely that of mentors. It's
> not bad, just kind of novel.
>
> -Yeah, I think the event went very well given how little time you had to
> pull it together.  I'm quite impressed with you all.  :)
>
> Haha, thanks! We were unsure too, but it took off.
>
> -Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and I'm
> very happy with how it turned out.  We'd be glad to work with you all again.
>
> I actually graduate May 2015, but I think hosting the exact same event in
> two consecutive years won't get a good turnout rate. If there are any other
> event though, I definitely wouldn't mind promoting it again given time :)
>
> Best,
> Z
>
> On Wed, Feb 12, 2014 at 3:22 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> Thank you so much for the feedback!  I have a few follow up questions, if
>> you get the chance.
>>
>>
>>
>>
>>> - In planning and running the event, did you do anything differently
>>> from what we recommended?  How did that turn out?  If you've improved our
>>> event, we'd love to merge those changes back.  :)
>>>
>>> We didn't send the day-before reminder, but that was because we started
>>> planning very late. Most people ended up showing up anyway. I think it
>>> would be helpful to put parking information in emails and websites, which
>>> we did/
>>>
>>
>> Good call - we'll add that to our materials.
>>
>>
>>>
>>> - Did the event planning process, and the event itself, turn out as you
>>> imagined it would when you first agreed to help organize?  If not, please
>>> talk a bit about where the reality differed from your expectations.
>>>
>>> I think I didn't expect the event to be almost completely on Git and
>>> GitHub, but that may be partly because we didn't get to show off many
>>> custom open-source projects that people get to work on. Also, I imagined
>>> that I'd see some OpenHatch staff in person though video chat, but I guess
>>> that's not how it worked.
>>>
>>
>> Did you have a specific part of the event you thought we'd do that for,
>> or place where you felt our virtual presence would have been most useful?
>>
>>
>>
>>
>>>
>>> - Did you feel like you were able to communicate effectively with me
>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>
>>> The communications were pretty effective, I think it just got bumpy
>>> because we couldn't always respond in time and we didn't have much time
>>> to plan.
>>>
>>
>> Yeah, I think the event went very well given how little time you had to
>> pull it together.  I'm quite impressed with you all.  :)
>>
>>
>>
>>>
>>> - Overall, how would you describe the experience of organizing and
>>> running an Open Source Comes to Campus event?  Would you be interested in
>>> running it again, or a similar event, sometime in the next couple of years?
>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>
>>> It was fun! I really enjoy organizing events, and I feel that a lot of
>>> people got something valuable out of it. I may be interested in running a
>>> similar event, but since I graduate May 2015, it will probably have to be a
>>> different event.
>>>
>>
>> Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and I'm
>> very happy with how it turned out.  We'd be glad to work with you all again.
>>
>>  best
>> Shauna
>>
>>
>>
>>
>>>
>>> Best,
>>> Z
>>>
>>>
>>> On Tue, Feb 11, 2014 at 3:46 PM, Kate Maroney <
>>> katemaroney at email.arizona.edu> wrote:
>>>
>>>> - How did you feel about the materials and resources we provided?  Were
>>>> they too little, or too much?  Was there anything especially helpful or
>>>> especially unhelpful?  This includes publicity materials, logistical
>>>> checklists, templates, etc in addition to curriculum guides and the
>>>> curriculum itself.
>>>>
>>>> *From feedback from our instructors, the Git activity was a little bit
>>>> more difficult to organize for large groups of students, and more difficult
>>>> to follow along with. I thought the activity structure was great, the
>>>> laptop setup was especially helpful, but I wish we had had a bit more
>>>> structure when it came to the Open Source projects section.*
>>>>
>>>> - In planning and running the event, did you do anything differently
>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>> event, we'd love to merge those changes back.  :)
>>>>
>>>> *I think we handled the Git activity a little bit in that we gave it
>>>> more time than the original schedule had allotted for. Because most of our
>>>> attendees were unfamiliar with the tool, we needed more time to go through
>>>> it slowly. *
>>>>
>>>> *The other thing that we handled differently was our timeline for
>>>> advertising. From experiences we've had in the past, we know that we'll get
>>>> a better response if we delay advertising until a few days before the
>>>> event, so we held off until then. *
>>>>
>>>> - Did the event planning process, and the event itself, turn out as you
>>>> imagined it would when you first agreed to help organize?  If not, please
>>>> talk a bit about where the reality differed from your expectations.
>>>>
>>>> *In terms of planning the activity, we were not at all prepared for the
>>>> number of students who signed up. We had a lot of students who signed up
>>>> last minute, and had to scramble to find a new room and funding for food
>>>> for all of them.*
>>>>
>>>> - Did you feel like you were able to communicate effectively with me
>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>
>>>> *It seemed about right.*
>>>>
>>>> - Overall, how would you describe the experience of organizing and
>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>
>>>> *I would love to run another event, and students have asked me if this
>>>> will be running again. Unfortunately, I'm graduating*
>>>>
>>>>
>>>> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Hi Zuoming,
>>>>>
>>>>> As you've likely noticed, I haven't had time over the last couple of
>>>>> days to give you a call and get your feedback about the event.  Would you
>>>>> mind answering questions via email?
>>>>>
>>>>> Feel free to answer with as much or as little as you like, and feel
>>>>> free to go on tangents - we're interested in any kind of feedback you can
>>>>> give us.  :)  Criticism and negative feedback are especially welcome -
>>>>> please don't hesitate to say something for fear of offending me.  This is
>>>>> only our second remotely-run event so I'm sure there are tons of ways we
>>>>> could improve.
>>>>>
>>>>> Kate, Shane, if you can answer the questions below as well, that would
>>>>> be wonderful.
>>>>>
>>>>> *Questions*
>>>>>
>>>>> - How did you feel about the materials and resources we provided?
>>>>>  Were they too little, or too much?  Was there anything especially helpful
>>>>> or especially unhelpful?  This includes publicity materials, logistical
>>>>> checklists, templates, etc in addition to curriculum guides and the
>>>>> curriculum itself.
>>>>>
>>>>> - In planning and running the event, did you do anything differently
>>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>>> event, we'd love to merge those changes back.  :)
>>>>>
>>>>> - Did the event planning process, and the event itself, turn out as
>>>>> you imagined it would when you first agreed to help organize?  If not,
>>>>> please talk a bit about where the reality differed from your expectations.
>>>>>
>>>>> - Did you feel like you were able to communicate effectively with me
>>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>>
>>>>> - Overall, how would you describe the experience of organizing and
>>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>>
>>>>> Thank you!
>>>>>
>>>>> - Shauna
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>
>>>>>> The exit survey was sent, and I also filled our my mentor survey. I
>>>>>> had a criticism about the post-event template email that I later found out
>>>>>> wasn't true, so please treat it as an outright lie.
>>>>>>
>>>>>> Best,
>>>>>> Z
>>>>>>
>>>>>>
>>>>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>
>>>>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>>>>> works.
>>>>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time)
>>>>>>> I'll just send the exit forms without them.
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Sometime during the week would work better for me.  (Sorry to not
>>>>>>>> say so until the end of the day today!)  Let me know when works for you,
>>>>>>>> and I'll try to be available.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>>
>>>>>>>>> Ah, I saw it just now. I can do by phone tomorrow between 11am-1pm
>>>>>>>>> (East coast time) or after 5pm. I will send out the exit surveys tonight.
>>>>>>>>>
>>>>>>>>> Best,
>>>>>>>>> Z
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Sending out exit surveys, and debriefing with us are the two
>>>>>>>>>> other things.  These are in the email I just sent - basically, they help us
>>>>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>>>>> students to help us follow up with them.
>>>>>>>>>>
>>>>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <
>>>>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi OpenHatch,
>>>>>>>>>>>
>>>>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>>>>
>>>>>>>>>>> I've been looking at the post-event email, I don't think we
>>>>>>>>>>> covered local opportunities, but it seems like we can get it done soon.
>>>>>>>>>>> Other than uploading the pictures and sending the emails, are there any
>>>>>>>>>>> other tasks?
>>>>>>>>>>>
>>>>>>>>>>> Best,
>>>>>>>>>>> Z
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Zuoming Shi
>>>>>>>>> President, UA Video Game Developers Club
>>>>>>>>> President, UA Asian Music Club
>>>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Zuoming Shi
>>>>>>> President, UA Video Game Developers Club
>>>>>>> President, UA Asian Music Club
>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Zuoming Shi
>>>>>> President, UA Video Game Developers Club
>>>>>> President, UA Asian Music Club
>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Kate Maroney
>>>> CSc 245 Section Leader
>>>> Co-President, WiCS
>>>> Microsoft Intern Ambassador
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>>
>>> --
>>> Zuoming Shi
>>> President, UA Video Game Developers Club
>>> President, UA Asian Music Club
>>> Computer Science and Mathematics, University of Arizona
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
>
> --
> Zuoming Shi
> President, UA Video Game Developers Club
> President, UA Asian Music Club
> Computer Science and Mathematics, University of Arizona
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>
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