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[Campus-uofa-staff] Post-event tasks

Shauna Gordon-McKeon shaunagm at gmail.com
Wed Feb 12 22:18:27 UTC 2014 

Some follow up questions, if you don't mind (whenever you get the chance):


On Tue, Feb 11, 2014 at 5:46 PM, Kate Maroney <katemaroney at email.arizona.edu
> wrote:

> - How did you feel about the materials and resources we provided?  Were
> they too little, or too much?  Was there anything especially helpful or
> especially unhelpful?  This includes publicity materials, logistical
> checklists, templates, etc in addition to curriculum guides and the
> curriculum itself.
>
> *From feedback from our instructors, the Git activity was a little bit
> more difficult to organize for large groups of students, and more difficult
> to follow along with. I thought the activity structure was great, the
> laptop setup was especially helpful, but I wish we had had a bit more
> structure when it came to the Open Source projects section.*
>

How many people ended up being in each group for the Git activity?  We've
gone back and forth on the instructor:student ratio for this activity, so
knowing how many "too many students" is would be super helpful.

In terms of structure for the projects section, can you talk a bit about
how that went?  (How did students get matched with instructors?  What did
the instructors work with them on?)  That was the part of the day that was
most opaque to me - I hadn't had a chance to talk to the mentors much ahead
of time, so I don't really have a sense of what they ended up doing.



>
> - In planning and running the event, did you do anything differently from
> what we recommended?  How did that turn out?  If you've improved our event,
> we'd love to merge those changes back.  :)
>
> *I think we handled the Git activity a little bit in that we gave it more
> time than the original schedule had allotted for. Because most of our
> attendees were unfamiliar with the tool, we needed more time to go through
> it slowly. *
>
> *The other thing that we handled differently was our timeline for
> advertising. From experiences we've had in the past, we know that we'll get
> a better response if we delay advertising until a few days before the
> event, so we held off until then. *
>

I'm glad that you were able to adjust the event to suit your attendees'
needs!



>
> - Did the event planning process, and the event itself, turn out as you
> imagined it would when you first agreed to help organize?  If not, please
> talk a bit about where the reality differed from your expectations.
>
> *In terms of planning the activity, we were not at all prepared for the
> number of students who signed up. We had a lot of students who signed up
> last minute, and had to scramble to find a new room and funding for food
> for all of them.*
>

How many people ended up attending?  Did you count them at all?

I hope securing a new room and resources wasn't too stressful.



>
>
> *I would love to run another event, and students have asked me if this
> will be running again. Unfortunately, I'm graduating*
>
>
Glad to hear it.  We'll do our best to make sure another event runs at
UofA, and feel free to send students interested in organizing an event our
way.

best
Shauna





>
> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Hi Zuoming,
>>
>> As you've likely noticed, I haven't had time over the last couple of days
>> to give you a call and get your feedback about the event.  Would you mind
>> answering questions via email?
>>
>> Feel free to answer with as much or as little as you like, and feel free
>> to go on tangents - we're interested in any kind of feedback you can give
>> us.  :)  Criticism and negative feedback are especially welcome - please
>> don't hesitate to say something for fear of offending me.  This is only our
>> second remotely-run event so I'm sure there are tons of ways we could
>> improve.
>>
>> Kate, Shane, if you can answer the questions below as well, that would be
>> wonderful.
>>
>> *Questions*
>>
>> - How did you feel about the materials and resources we provided?  Were
>> they too little, or too much?  Was there anything especially helpful or
>> especially unhelpful?  This includes publicity materials, logistical
>> checklists, templates, etc in addition to curriculum guides and the
>> curriculum itself.
>>
>> - In planning and running the event, did you do anything differently from
>> what we recommended?  How did that turn out?  If you've improved our event,
>> we'd love to merge those changes back.  :)
>>
>> - Did the event planning process, and the event itself, turn out as you
>> imagined it would when you first agreed to help organize?  If not, please
>> talk a bit about where the reality differed from your expectations.
>>
>> - Did you feel like you were able to communicate effectively with me
>> (Shauna)?  Would you have appreciated more communication (regular phone
>> meetings/hangouts, for instance), or less, or did it seem about right?
>>
>> - Overall, how would you describe the experience of organizing and
>> running an Open Source Comes to Campus event?  Would you be interested in
>> running it again, or a similar event, sometime in the next couple of years?
>>  If you are graduating, feel free to answer that hypothetically.  :)
>>
>> Thank you!
>>
>> - Shauna
>>
>>
>>
>>
>>
>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>> zuomingshi at email.arizona.edu> wrote:
>>
>>> The exit survey was sent, and I also filled our my mentor survey. I had
>>> a criticism about the post-event template email that I later found out
>>> wasn't true, so please treat it as an outright lie.
>>>
>>> Best,
>>> Z
>>>
>>>
>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>> zuomingshi at email.arizona.edu> wrote:
>>>
>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>> works.
>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time) I'll
>>>> just send the exit forms without them.
>>>>
>>>>
>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Sometime during the week would work better for me.  (Sorry to not say
>>>>> so until the end of the day today!)  Let me know when works for you, and
>>>>> I'll try to be available.
>>>>>
>>>>>
>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>
>>>>>> Ah, I saw it just now. I can do by phone tomorrow between 11am-1pm
>>>>>> (East coast time) or after 5pm. I will send out the exit surveys tonight.
>>>>>>
>>>>>> Best,
>>>>>> Z
>>>>>>
>>>>>>
>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Sending out exit surveys, and debriefing with us are the two other
>>>>>>> things.  These are in the email I just sent - basically, they help us
>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>> students to help us follow up with them.
>>>>>>>
>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <zuomingshi at email.arizona.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi OpenHatch,
>>>>>>>>
>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>
>>>>>>>> I've been looking at the post-event email, I don't think we covered
>>>>>>>> local opportunities, but it seems like we can get it done soon. Other than
>>>>>>>> uploading the pictures and sending the emails, are there any other tasks?
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Z
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>
>>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Zuoming Shi
>>>>>> President, UA Video Game Developers Club
>>>>>> President, UA Asian Music Club
>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Zuoming Shi
>>>> President, UA Video Game Developers Club
>>>> President, UA Asian Music Club
>>>> Computer Science and Mathematics, University of Arizona
>>>>
>>>
>>>
>>>
>>> --
>>> Zuoming Shi
>>> President, UA Video Game Developers Club
>>> President, UA Asian Music Club
>>> Computer Science and Mathematics, University of Arizona
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
>
> --
> Kate Maroney
> CSc 245 Section Leader
> Co-President, WiCS
> Microsoft Intern Ambassador
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>
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