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[Campus-uofa-staff] Post-event tasks

Zuoming Shi zuomingshi at email.arizona.edu
Thu Feb 13 05:48:24 UTC 2014 

-Did you have a specific part of the event you thought we'd do that for, or
place where you felt our virtual presence would have been most useful?

I just thought that it might be a bit weird that OpenHatch was mentioned
prominently, but the presence at the event was purely that of mentors. It's
not bad, just kind of novel.

-Yeah, I think the event went very well given how little time you had to
pull it together.  I'm quite impressed with you all.  :)

Haha, thanks! We were unsure too, but it took off.

-Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and I'm
very happy with how it turned out.  We'd be glad to work with you all again.

I actually graduate May 2015, but I think hosting the exact same event in
two consecutive years won't get a good turnout rate. If there are any other
event though, I definitely wouldn't mind promoting it again given time :)

Best,
Z

On Wed, Feb 12, 2014 at 3:22 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Thank you so much for the feedback!  I have a few follow up questions, if
> you get the chance.
>
>
>
>
>> - In planning and running the event, did you do anything differently from
>> what we recommended?  How did that turn out?  If you've improved our event,
>> we'd love to merge those changes back.  :)
>>
>> We didn't send the day-before reminder, but that was because we started
>> planning very late. Most people ended up showing up anyway. I think it
>> would be helpful to put parking information in emails and websites, which
>> we did/
>>
>
> Good call - we'll add that to our materials.
>
>
>>
>> - Did the event planning process, and the event itself, turn out as you
>> imagined it would when you first agreed to help organize?  If not, please
>> talk a bit about where the reality differed from your expectations.
>>
>> I think I didn't expect the event to be almost completely on Git and
>> GitHub, but that may be partly because we didn't get to show off many
>> custom open-source projects that people get to work on. Also, I imagined
>> that I'd see some OpenHatch staff in person though video chat, but I guess
>> that's not how it worked.
>>
>
> Did you have a specific part of the event you thought we'd do that for, or
> place where you felt our virtual presence would have been most useful?
>
>
>
>
>>
>> - Did you feel like you were able to communicate effectively with me
>> (Shauna)?  Would you have appreciated more communication (regular phone
>> meetings/hangouts, for instance), or less, or did it seem about right?
>>
>> The communications were pretty effective, I think it just got bumpy
>> because we couldn't always respond in time and we didn't have much time
>> to plan.
>>
>
> Yeah, I think the event went very well given how little time you had to
> pull it together.  I'm quite impressed with you all.  :)
>
>
>
>>
>> - Overall, how would you describe the experience of organizing and
>> running an Open Source Comes to Campus event?  Would you be interested in
>> running it again, or a similar event, sometime in the next couple of years?
>>  If you are graduating, feel free to answer that hypothetically.  :)
>>
>> It was fun! I really enjoy organizing events, and I feel that a lot of
>> people got something valuable out of it. I may be interested in running a
>> similar event, but since I graduate May 2015, it will probably have to be a
>> different event.
>>
>
> Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and I'm
> very happy with how it turned out.  We'd be glad to work with you all again.
>
>  best
> Shauna
>
>
>
>
>>
>> Best,
>> Z
>>
>>
>> On Tue, Feb 11, 2014 at 3:46 PM, Kate Maroney <
>> katemaroney at email.arizona.edu> wrote:
>>
>>> - How did you feel about the materials and resources we provided?  Were
>>> they too little, or too much?  Was there anything especially helpful or
>>> especially unhelpful?  This includes publicity materials, logistical
>>> checklists, templates, etc in addition to curriculum guides and the
>>> curriculum itself.
>>>
>>> *From feedback from our instructors, the Git activity was a little bit
>>> more difficult to organize for large groups of students, and more difficult
>>> to follow along with. I thought the activity structure was great, the
>>> laptop setup was especially helpful, but I wish we had had a bit more
>>> structure when it came to the Open Source projects section.*
>>>
>>> - In planning and running the event, did you do anything differently
>>> from what we recommended?  How did that turn out?  If you've improved our
>>> event, we'd love to merge those changes back.  :)
>>>
>>> *I think we handled the Git activity a little bit in that we gave it
>>> more time than the original schedule had allotted for. Because most of our
>>> attendees were unfamiliar with the tool, we needed more time to go through
>>> it slowly. *
>>>
>>> *The other thing that we handled differently was our timeline for
>>> advertising. From experiences we've had in the past, we know that we'll get
>>> a better response if we delay advertising until a few days before the
>>> event, so we held off until then. *
>>>
>>> - Did the event planning process, and the event itself, turn out as you
>>> imagined it would when you first agreed to help organize?  If not, please
>>> talk a bit about where the reality differed from your expectations.
>>>
>>> *In terms of planning the activity, we were not at all prepared for the
>>> number of students who signed up. We had a lot of students who signed up
>>> last minute, and had to scramble to find a new room and funding for food
>>> for all of them.*
>>>
>>> - Did you feel like you were able to communicate effectively with me
>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>
>>> *It seemed about right.*
>>>
>>> - Overall, how would you describe the experience of organizing and
>>> running an Open Source Comes to Campus event?  Would you be interested in
>>> running it again, or a similar event, sometime in the next couple of years?
>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>
>>> *I would love to run another event, and students have asked me if this
>>> will be running again. Unfortunately, I'm graduating*
>>>
>>>
>>> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Hi Zuoming,
>>>>
>>>> As you've likely noticed, I haven't had time over the last couple of
>>>> days to give you a call and get your feedback about the event.  Would you
>>>> mind answering questions via email?
>>>>
>>>> Feel free to answer with as much or as little as you like, and feel
>>>> free to go on tangents - we're interested in any kind of feedback you can
>>>> give us.  :)  Criticism and negative feedback are especially welcome -
>>>> please don't hesitate to say something for fear of offending me.  This is
>>>> only our second remotely-run event so I'm sure there are tons of ways we
>>>> could improve.
>>>>
>>>> Kate, Shane, if you can answer the questions below as well, that would
>>>> be wonderful.
>>>>
>>>> *Questions*
>>>>
>>>> - How did you feel about the materials and resources we provided?  Were
>>>> they too little, or too much?  Was there anything especially helpful or
>>>> especially unhelpful?  This includes publicity materials, logistical
>>>> checklists, templates, etc in addition to curriculum guides and the
>>>> curriculum itself.
>>>>
>>>> - In planning and running the event, did you do anything differently
>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>> event, we'd love to merge those changes back.  :)
>>>>
>>>> - Did the event planning process, and the event itself, turn out as you
>>>> imagined it would when you first agreed to help organize?  If not, please
>>>> talk a bit about where the reality differed from your expectations.
>>>>
>>>> - Did you feel like you were able to communicate effectively with me
>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>
>>>> - Overall, how would you describe the experience of organizing and
>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>
>>>> Thank you!
>>>>
>>>> - Shauna
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>>>> zuomingshi at email.arizona.edu> wrote:
>>>>
>>>>> The exit survey was sent, and I also filled our my mentor survey. I
>>>>> had a criticism about the post-event template email that I later found out
>>>>> wasn't true, so please treat it as an outright lie.
>>>>>
>>>>> Best,
>>>>> Z
>>>>>
>>>>>
>>>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>
>>>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>>>> works.
>>>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time)
>>>>>> I'll just send the exit forms without them.
>>>>>>
>>>>>>
>>>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Sometime during the week would work better for me.  (Sorry to not
>>>>>>> say so until the end of the day today!)  Let me know when works for you,
>>>>>>> and I'll try to be available.
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>
>>>>>>>> Ah, I saw it just now. I can do by phone tomorrow between 11am-1pm
>>>>>>>> (East coast time) or after 5pm. I will send out the exit surveys tonight.
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Z
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Sending out exit surveys, and debriefing with us are the two other
>>>>>>>>> things.  These are in the email I just sent - basically, they help us
>>>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>>>> students to help us follow up with them.
>>>>>>>>>
>>>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <
>>>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>>>
>>>>>>>>>> Hi OpenHatch,
>>>>>>>>>>
>>>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>>>
>>>>>>>>>> I've been looking at the post-event email, I don't think we
>>>>>>>>>> covered local opportunities, but it seems like we can get it done soon.
>>>>>>>>>> Other than uploading the pictures and sending the emails, are there any
>>>>>>>>>> other tasks?
>>>>>>>>>>
>>>>>>>>>> Best,
>>>>>>>>>> Z
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Zuoming Shi
>>>>>>>> President, UA Video Game Developers Club
>>>>>>>> President, UA Asian Music Club
>>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Zuoming Shi
>>>>>> President, UA Video Game Developers Club
>>>>>> President, UA Asian Music Club
>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Zuoming Shi
>>>>> President, UA Video Game Developers Club
>>>>> President, UA Asian Music Club
>>>>> Computer Science and Mathematics, University of Arizona
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>>
>>> --
>>> Kate Maroney
>>> CSc 245 Section Leader
>>> Co-President, WiCS
>>> Microsoft Intern Ambassador
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>>
>> --
>> Zuoming Shi
>> President, UA Video Game Developers Club
>> President, UA Asian Music Club
>> Computer Science and Mathematics, University of Arizona
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>


-- 
Zuoming Shi
President, UA Video Game Developers Club
President, UA Asian Music Club
Computer Science and Mathematics, University of Arizona
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