This site is an archive; learn more about 8 years of OpenHatch.

[Campus-uofa-staff] Post-event tasks

Shauna Gordon-McKeon shaunagm at gmail.com
Wed Feb 12 22:22:22 UTC 2014 

Thank you so much for the feedback!  I have a few follow up questions, if
you get the chance.




> - In planning and running the event, did you do anything differently from
> what we recommended?  How did that turn out?  If you've improved our event,
> we'd love to merge those changes back.  :)
>
> We didn't send the day-before reminder, but that was because we started
> planning very late. Most people ended up showing up anyway. I think it
> would be helpful to put parking information in emails and websites, which
> we did/
>

Good call - we'll add that to our materials.


>
> - Did the event planning process, and the event itself, turn out as you
> imagined it would when you first agreed to help organize?  If not, please
> talk a bit about where the reality differed from your expectations.
>
> I think I didn't expect the event to be almost completely on Git and
> GitHub, but that may be partly because we didn't get to show off many
> custom open-source projects that people get to work on. Also, I imagined
> that I'd see some OpenHatch staff in person though video chat, but I guess
> that's not how it worked.
>

Did you have a specific part of the event you thought we'd do that for, or
place where you felt our virtual presence would have been most useful?




>
> - Did you feel like you were able to communicate effectively with me
> (Shauna)?  Would you have appreciated more communication (regular phone
> meetings/hangouts, for instance), or less, or did it seem about right?
>
> The communications were pretty effective, I think it just got bumpy
> because we couldn't always respond in time and we didn't have much time
> to plan.
>

Yeah, I think the event went very well given how little time you had to
pull it together.  I'm quite impressed with you all.  :)



>
> - Overall, how would you describe the experience of organizing and running
> an Open Source Comes to Campus event?  Would you be interested in running
> it again, or a similar event, sometime in the next couple of years?  If you
> are graduating, feel free to answer that hypothetically.  :)
>
> It was fun! I really enjoy organizing events, and I feel that a lot of
> people got something valuable out of it. I may be interested in running a
> similar event, but since I graduate May 2015, it will probably have to be a
> different event.
>

Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and I'm
very happy with how it turned out.  We'd be glad to work with you all again.

best
Shauna




>
> Best,
> Z
>
>
> On Tue, Feb 11, 2014 at 3:46 PM, Kate Maroney <
> katemaroney at email.arizona.edu> wrote:
>
>> - How did you feel about the materials and resources we provided?  Were
>> they too little, or too much?  Was there anything especially helpful or
>> especially unhelpful?  This includes publicity materials, logistical
>> checklists, templates, etc in addition to curriculum guides and the
>> curriculum itself.
>>
>> *From feedback from our instructors, the Git activity was a little bit
>> more difficult to organize for large groups of students, and more difficult
>> to follow along with. I thought the activity structure was great, the
>> laptop setup was especially helpful, but I wish we had had a bit more
>> structure when it came to the Open Source projects section.*
>>
>> - In planning and running the event, did you do anything differently from
>> what we recommended?  How did that turn out?  If you've improved our event,
>> we'd love to merge those changes back.  :)
>>
>> *I think we handled the Git activity a little bit in that we gave it more
>> time than the original schedule had allotted for. Because most of our
>> attendees were unfamiliar with the tool, we needed more time to go through
>> it slowly. *
>>
>> *The other thing that we handled differently was our timeline for
>> advertising. From experiences we've had in the past, we know that we'll get
>> a better response if we delay advertising until a few days before the
>> event, so we held off until then. *
>>
>> - Did the event planning process, and the event itself, turn out as you
>> imagined it would when you first agreed to help organize?  If not, please
>> talk a bit about where the reality differed from your expectations.
>>
>> *In terms of planning the activity, we were not at all prepared for the
>> number of students who signed up. We had a lot of students who signed up
>> last minute, and had to scramble to find a new room and funding for food
>> for all of them.*
>>
>> - Did you feel like you were able to communicate effectively with me
>> (Shauna)?  Would you have appreciated more communication (regular phone
>> meetings/hangouts, for instance), or less, or did it seem about right?
>>
>> *It seemed about right.*
>>
>> - Overall, how would you describe the experience of organizing and
>> running an Open Source Comes to Campus event?  Would you be interested in
>> running it again, or a similar event, sometime in the next couple of years?
>>  If you are graduating, feel free to answer that hypothetically.  :)
>>
>> *I would love to run another event, and students have asked me if this
>> will be running again. Unfortunately, I'm graduating*
>>
>>
>> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Hi Zuoming,
>>>
>>> As you've likely noticed, I haven't had time over the last couple of
>>> days to give you a call and get your feedback about the event.  Would you
>>> mind answering questions via email?
>>>
>>> Feel free to answer with as much or as little as you like, and feel free
>>> to go on tangents - we're interested in any kind of feedback you can give
>>> us.  :)  Criticism and negative feedback are especially welcome - please
>>> don't hesitate to say something for fear of offending me.  This is only our
>>> second remotely-run event so I'm sure there are tons of ways we could
>>> improve.
>>>
>>> Kate, Shane, if you can answer the questions below as well, that would
>>> be wonderful.
>>>
>>> *Questions*
>>>
>>> - How did you feel about the materials and resources we provided?  Were
>>> they too little, or too much?  Was there anything especially helpful or
>>> especially unhelpful?  This includes publicity materials, logistical
>>> checklists, templates, etc in addition to curriculum guides and the
>>> curriculum itself.
>>>
>>> - In planning and running the event, did you do anything differently
>>> from what we recommended?  How did that turn out?  If you've improved our
>>> event, we'd love to merge those changes back.  :)
>>>
>>> - Did the event planning process, and the event itself, turn out as you
>>> imagined it would when you first agreed to help organize?  If not, please
>>> talk a bit about where the reality differed from your expectations.
>>>
>>> - Did you feel like you were able to communicate effectively with me
>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>
>>> - Overall, how would you describe the experience of organizing and
>>> running an Open Source Comes to Campus event?  Would you be interested in
>>> running it again, or a similar event, sometime in the next couple of years?
>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>
>>> Thank you!
>>>
>>> - Shauna
>>>
>>>
>>>
>>>
>>>
>>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>>> zuomingshi at email.arizona.edu> wrote:
>>>
>>>> The exit survey was sent, and I also filled our my mentor survey. I had
>>>> a criticism about the post-event template email that I later found out
>>>> wasn't true, so please treat it as an outright lie.
>>>>
>>>> Best,
>>>> Z
>>>>
>>>>
>>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>>> zuomingshi at email.arizona.edu> wrote:
>>>>
>>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>>> works.
>>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time) I'll
>>>>> just send the exit forms without them.
>>>>>
>>>>>
>>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Sometime during the week would work better for me.  (Sorry to not say
>>>>>> so until the end of the day today!)  Let me know when works for you, and
>>>>>> I'll try to be available.
>>>>>>
>>>>>>
>>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>
>>>>>>> Ah, I saw it just now. I can do by phone tomorrow between 11am-1pm
>>>>>>> (East coast time) or after 5pm. I will send out the exit surveys tonight.
>>>>>>>
>>>>>>> Best,
>>>>>>> Z
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Sending out exit surveys, and debriefing with us are the two other
>>>>>>>> things.  These are in the email I just sent - basically, they help us
>>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>>> students to help us follow up with them.
>>>>>>>>
>>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <zuomingshi at email.arizona.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi OpenHatch,
>>>>>>>>>
>>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>>
>>>>>>>>> I've been looking at the post-event email, I don't think we
>>>>>>>>> covered local opportunities, but it seems like we can get it done soon.
>>>>>>>>> Other than uploading the pictures and sending the emails, are there any
>>>>>>>>> other tasks?
>>>>>>>>>
>>>>>>>>> Best,
>>>>>>>>> Z
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Zuoming Shi
>>>>>>> President, UA Video Game Developers Club
>>>>>>> President, UA Asian Music Club
>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Zuoming Shi
>>>>> President, UA Video Game Developers Club
>>>>> President, UA Asian Music Club
>>>>> Computer Science and Mathematics, University of Arizona
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>> Zuoming Shi
>>>> President, UA Video Game Developers Club
>>>> President, UA Asian Music Club
>>>> Computer Science and Mathematics, University of Arizona
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>>
>> --
>> Kate Maroney
>> CSc 245 Section Leader
>> Co-President, WiCS
>> Microsoft Intern Ambassador
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
>
> --
> Zuoming Shi
> President, UA Video Game Developers Club
> President, UA Asian Music Club
> Computer Science and Mathematics, University of Arizona
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-uofa-staff/attachments/20140212/8c89d111/attachment-0001.html>

More information about the Campus-uofa-staff mailing list