This site is an archive; learn more about 8 years of OpenHatch.

[Campus-uofa-staff] Post-event tasks

Zuoming Shi zuomingshi at email.arizona.edu
Wed Feb 12 01:18:40 UTC 2014 

I put most of my thoughts in the response form already, so here's just
whatever additional details could think of.

- How did you feel about the materials and resources we provided?  Were
they too little, or too much?  Was there anything especially helpful or
especially unhelpful?  This includes publicity materials, logistical
checklists, templates, etc in addition to curriculum guides and the
curriculum itself.

Everything was pretty helpful. The mail merge somehow didn't work for me,
so that wasn't very helpful. Everything else turned out to be really
helpful though. Publicity ended up being pretty easy.

- In planning and running the event, did you do anything differently from
what we recommended?  How did that turn out?  If you've improved our event,
we'd love to merge those changes back.  :)

We didn't send the day-before reminder, but that was because we started
planning very late. Most people ended up showing up anyway. I think it
would be helpful to put parking information in emails and websites, which
we did/

- Did the event planning process, and the event itself, turn out as you
imagined it would when you first agreed to help organize?  If not, please
talk a bit about where the reality differed from your expectations.

I think I didn't expect the event to be almost completely on Git and
GitHub, but that may be partly because we didn't get to show off many
custom open-source projects that people get to work on. Also, I imagined
that I'd see some OpenHatch staff in person though video chat, but I guess
that's not how it worked.

- Did you feel like you were able to communicate effectively with me
(Shauna)?  Would you have appreciated more communication (regular phone
meetings/hangouts, for instance), or less, or did it seem about right?

The communications were pretty effective, I think it just got bumpy because
we couldn't always respond in time and we didn't have much time to plan.

- Overall, how would you describe the experience of organizing and running
an Open Source Comes to Campus event?  Would you be interested in running
it again, or a similar event, sometime in the next couple of years?  If you
are graduating, feel free to answer that hypothetically.  :)

It was fun! I really enjoy organizing events, and I feel that a lot of
people got something valuable out of it. I may be interested in running a
similar event, but since I graduate May 2015, it will probably have to be a
different event.

Best,
Z

On Tue, Feb 11, 2014 at 3:46 PM, Kate Maroney <katemaroney at email.arizona.edu
> wrote:

> - How did you feel about the materials and resources we provided?  Were
> they too little, or too much?  Was there anything especially helpful or
> especially unhelpful?  This includes publicity materials, logistical
> checklists, templates, etc in addition to curriculum guides and the
> curriculum itself.
>
> *From feedback from our instructors, the Git activity was a little bit
> more difficult to organize for large groups of students, and more difficult
> to follow along with. I thought the activity structure was great, the
> laptop setup was especially helpful, but I wish we had had a bit more
> structure when it came to the Open Source projects section.*
>
> - In planning and running the event, did you do anything differently from
> what we recommended?  How did that turn out?  If you've improved our event,
> we'd love to merge those changes back.  :)
>
> *I think we handled the Git activity a little bit in that we gave it more
> time than the original schedule had allotted for. Because most of our
> attendees were unfamiliar with the tool, we needed more time to go through
> it slowly. *
>
> *The other thing that we handled differently was our timeline for
> advertising. From experiences we've had in the past, we know that we'll get
> a better response if we delay advertising until a few days before the
> event, so we held off until then. *
>
> - Did the event planning process, and the event itself, turn out as you
> imagined it would when you first agreed to help organize?  If not, please
> talk a bit about where the reality differed from your expectations.
>
> *In terms of planning the activity, we were not at all prepared for the
> number of students who signed up. We had a lot of students who signed up
> last minute, and had to scramble to find a new room and funding for food
> for all of them.*
>
> - Did you feel like you were able to communicate effectively with me
> (Shauna)?  Would you have appreciated more communication (regular phone
> meetings/hangouts, for instance), or less, or did it seem about right?
>
> *It seemed about right.*
>
> - Overall, how would you describe the experience of organizing and running
> an Open Source Comes to Campus event?  Would you be interested in running
> it again, or a similar event, sometime in the next couple of years?  If you
> are graduating, feel free to answer that hypothetically.  :)
>
> *I would love to run another event, and students have asked me if this
> will be running again. Unfortunately, I'm graduating*
>
>
> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Hi Zuoming,
>>
>> As you've likely noticed, I haven't had time over the last couple of days
>> to give you a call and get your feedback about the event.  Would you mind
>> answering questions via email?
>>
>> Feel free to answer with as much or as little as you like, and feel free
>> to go on tangents - we're interested in any kind of feedback you can give
>> us.  :)  Criticism and negative feedback are especially welcome - please
>> don't hesitate to say something for fear of offending me.  This is only our
>> second remotely-run event so I'm sure there are tons of ways we could
>> improve.
>>
>> Kate, Shane, if you can answer the questions below as well, that would be
>> wonderful.
>>
>> *Questions*
>>
>> - How did you feel about the materials and resources we provided?  Were
>> they too little, or too much?  Was there anything especially helpful or
>> especially unhelpful?  This includes publicity materials, logistical
>> checklists, templates, etc in addition to curriculum guides and the
>> curriculum itself.
>>
>> - In planning and running the event, did you do anything differently from
>> what we recommended?  How did that turn out?  If you've improved our event,
>> we'd love to merge those changes back.  :)
>>
>> - Did the event planning process, and the event itself, turn out as you
>> imagined it would when you first agreed to help organize?  If not, please
>> talk a bit about where the reality differed from your expectations.
>>
>> - Did you feel like you were able to communicate effectively with me
>> (Shauna)?  Would you have appreciated more communication (regular phone
>> meetings/hangouts, for instance), or less, or did it seem about right?
>>
>> - Overall, how would you describe the experience of organizing and
>> running an Open Source Comes to Campus event?  Would you be interested in
>> running it again, or a similar event, sometime in the next couple of years?
>>  If you are graduating, feel free to answer that hypothetically.  :)
>>
>> Thank you!
>>
>> - Shauna
>>
>>
>>
>>
>>
>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>> zuomingshi at email.arizona.edu> wrote:
>>
>>> The exit survey was sent, and I also filled our my mentor survey. I had
>>> a criticism about the post-event template email that I later found out
>>> wasn't true, so please treat it as an outright lie.
>>>
>>> Best,
>>> Z
>>>
>>>
>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>> zuomingshi at email.arizona.edu> wrote:
>>>
>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>> works.
>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time) I'll
>>>> just send the exit forms without them.
>>>>
>>>>
>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Sometime during the week would work better for me.  (Sorry to not say
>>>>> so until the end of the day today!)  Let me know when works for you, and
>>>>> I'll try to be available.
>>>>>
>>>>>
>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>
>>>>>> Ah, I saw it just now. I can do by phone tomorrow between 11am-1pm
>>>>>> (East coast time) or after 5pm. I will send out the exit surveys tonight.
>>>>>>
>>>>>> Best,
>>>>>> Z
>>>>>>
>>>>>>
>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Sending out exit surveys, and debriefing with us are the two other
>>>>>>> things.  These are in the email I just sent - basically, they help us
>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>> students to help us follow up with them.
>>>>>>>
>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <zuomingshi at email.arizona.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi OpenHatch,
>>>>>>>>
>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>
>>>>>>>> I've been looking at the post-event email, I don't think we covered
>>>>>>>> local opportunities, but it seems like we can get it done soon. Other than
>>>>>>>> uploading the pictures and sending the emails, are there any other tasks?
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Z
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>
>>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Zuoming Shi
>>>>>> President, UA Video Game Developers Club
>>>>>> President, UA Asian Music Club
>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Zuoming Shi
>>>> President, UA Video Game Developers Club
>>>> President, UA Asian Music Club
>>>> Computer Science and Mathematics, University of Arizona
>>>>
>>>
>>>
>>>
>>> --
>>> Zuoming Shi
>>> President, UA Video Game Developers Club
>>> President, UA Asian Music Club
>>> Computer Science and Mathematics, University of Arizona
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
>
> --
> Kate Maroney
> CSc 245 Section Leader
> Co-President, WiCS
> Microsoft Intern Ambassador
>
> _______________________________________________
> Campus-uofa-staff mailing list
> Campus-uofa-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>
>


-- 
Zuoming Shi
President, UA Video Game Developers Club
President, UA Asian Music Club
Computer Science and Mathematics, University of Arizona
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-uofa-staff/attachments/20140211/d4d270ef/attachment-0001.html>

More information about the Campus-uofa-staff mailing list