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[Campus-uofa-staff] getting mentors for the event

Shauna Gordon-McKeon shaunagm at gmail.com
Thu Feb 6 20:40:05 UTC 2014 

Shane:  I'm going to assume the answer to those questions is no, unless I
hear otherwise from you.  (At which point I'll do what I can to make them
happen, but I can't promise anything.)

Zuoming:  Usually about 2-3 days out from the event, we send out a reminder
email asking people to confirm that they're coming.  If you haven't yet,
you should consider doing so.  :)  From past experience, 90% of sign ups
that confirm they're coming will come, and about 30% of attendees that
never respond will show up.

Kate:  Are you all set with food?  Make sure to check the attendee signup
list for allergies and vegetarians/vegan.  There's also the second half of
the space checklist <https://openhatch.org/wiki/OSCTC_space_checklist> to
make sure you're set up equipment-wise.  Are you planning to have someone
take pictures and/or take notes?

One more note - we have an exit survey that we'd love for students to fill
out.  We love to get as much feedback as we can so we can improve our
events.  If you can make sure the students see this link - I would
recommend putting it up on a chalkboard/blackboard at the start of the day,
and then mentioning it a few times to remind folks - that'd be great:
http://bit.ly/uofa-exit-survey

best
Shauna



On Wed, Feb 5, 2014 at 12:59 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Looks like you've got everything covered!  That's great to hear - thanks
> for going over it all with me.
>
> Just to clarify a few things:
>
> - Am I correct that you'd like to do a remote career panel, via google
> hangouts?  If so, how many people would you like on the panel?  For remote
> panels I recommend staying small, to minimize logistical issues. I can do
> email introductions for you and some potential remote mentors tomorrow.
>
> - Would you like us arrange for any projects with remote mentors via IRC?
>  We have plenty of contributions people can make to OpenHatch itself.  We
> find that students enjoy this because it's easy to immediately connect to a
> community (ours), but it's also great to work on projects with someone
> physically at the event.  Whatever you prefer.  :)
>
> best
> Shauna
>
>
> On Wed, Feb 5, 2014 at 12:08 AM, Shane Gianelli <shanejgianelli at gmail.com>wrote:
>
>> Yes, I will be running the event on Saturday.
>>
>> I think the schedule model you posed is what we had settled on, with a
>> minor modification.  After the Career Panel, we were planning on having a
>> 30 minute talk-back with all the mentors who, for the most part, all have
>> real-world work experience so that we can help answer any other questions
>> the students might have.
>>
>> The Mentor-Event breakdown will be as follows:
>>
>> Laptop Setup - *Matt,* Kate - We will help get all machine variations
>> setup, all mentors will be on hand to help  on a one-on-one basis.
>>  Open Source Tools - *Chris LaRose *- With other mentors offering
>> one-on-one help.
>> Practicing Git Activity - *Chris van Horne*
>> Career Panel - *Shane* - I will introduce this event and facilitate it.
>> Mentor Talk Back - *Roey* - Roey will lead the discussion but all
>> mentors will be involved.
>> Workshop - I am asking that all Mentors bring a project or an idea with
>> them that they will present and responsible for engaging with the students
>> involved in it during the workshop period.
>>
>> I will make sure to keep everything on track and introduce each event,
>> yes.  I will be emailing all of the mentors tonight.
>>
>> Thanks,
>>
>> Shane
>>
>>
>> On Tue, Feb 4, 2014 at 10:30 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Thanks for getting back to me.  The next thing we have to do, by the end
>>> of the day, is to discuss the curriculum and make sure we have people
>>> willing to run the various parts.
>>>
>>> Shane, I presume you will be the one "running" the event - that is,
>>> making sure each activity proceeds roughly on time, reminding people when
>>> it's their turn to present, etc?
>>>
>>> My suggested schedule:
>>>
>>> 10am-10:30am Laptop Setup<https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum/Laptop_setup>,
>>> Introductions (Need someone to lead introductions, low effort)
>>> 10:30-11:30am Open Source Tools presentation<https://openhatch.org/wiki/OSCTC/Tools>(Need someone to lead this, high effort)
>>> 11:30-12:30pm Practicing Git activity<https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Practicing_Git> (Need
>>> someone to introduce the activity, low effort, and at least 3-4 people
>>> willing to lead small groups)
>>> 12:30-1:30 Lunch
>>> 1:30-2:00 Career Panel - It seems like all your mentors are students.
>>>  That means we should either do a remote career panel, using google
>>> hangouts, or turn it into more of a "talk about your experiences" panel.
>>>  Depending on what you choose, we'll have different needs for mentors.
>>> 2:00-5:00 Contributions Workshop - Needs someone to introduce the
>>> activity and run checkins at 3, 4 and a wrap-up at 5.  We need to pair
>>> mentors up with projects - either their own, if there are any FOSS projects
>>> they'd like to help students contribute to - or to OpenHatch.
>>>
>>> So, Shane:
>>>
>>> - Let me know what you think about the career panel, and whether you'd
>>> like it to be via google hangout, or to do something less career-focused
>>> with the mentors we have.
>>> - Can you be the person to introduce activities such as Laptop Setup,
>>> Introductions, Practicing Git, Career Panel, Contributions Workshop?  This
>>> is low effort but requires you to be good at leading groups and keeping an
>>> eye on the time.
>>> - Can you present the Open Source Tools presentation?  If not, we need
>>> to find someone who can.
>>> - Can you email the above mentors and ask them to:
>>>      - Confirm that they can lead a small group through the Practicing
>>> Git activity.
>>>      - Email me with any projects they contribute to/maintain that
>>> they'd like to guide students towards contributing to.  Ask them to
>>> explicitly state that there are no projects, if they have no projects.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>>
>>>
>>> On Tue, Feb 4, 2014 at 12:53 AM, Shane Gianelli <
>>> shanejgianelli at gmail.com> wrote:
>>>
>>>> Hi Shauna,
>>>>
>>>> Sorry for the delay, this email thread appears to have been filtered.
>>>>
>>>> The mentors that we have currently are as follows:
>>>>
>>>> *MENTORS:*
>>>>
>>>> *Chris Van Horne*
>>>>
>>>> cwvh at email.arizona.edu
>>>>
>>>> Chris is a senior who, as an undergrad, taught the Computer Science
>>>> Departments Web Programming class, an upper-division elective.  He has been
>>>> programming for more than 10 years, is a member of the Tucson Functional
>>>> Programmers Meetup and contributes heavily to that community in helping
>>>> refine people's code and teaching newcomers the basics of the field.  He
>>>> has made contributions to a handful of open source projects, primarily
>>>> Python and Haskell -based projects. Chris has been programming for 10-12
>>>> years.
>>>>
>>>> *Chris LaRose*
>>>>
>>>> cjlarose at email.arizona.edu
>>>>
>>>> Chris is a senior, graduating in 3 years, in Computer Science, has 4-5
>>>> years of programming experience and a frequent and involved member of our
>>>> school's ACM chapter.  He has given regular talks on such things as
>>>> algorithms, programming languages, open source frameworks and libraries,
>>>> and how to get involved in the open source community.  His primary emphasis
>>>> in software development is front-end website development and has written
>>>> about his experiences with frameworks like Facebook's React.js library, and
>>>> recently released an open source project in Python that assists in
>>>> interfacing with various Bitcoin exchange markets.  He has released a basic
>>>> C-- compiler on GitHub.
>>>>
>>>> *Roey Chasman*
>>>>
>>>> rchasman at email.arizona.edu
>>>>
>>>> Roey is a senior in the Computer Science department who, like everyone
>>>> on this list is self taught.  He has been programming since before he came
>>>> to college.  He has been heavily involved in the Bitcoin community since
>>>> its infancy, and is currently in the progress, with myself, Kate, Matt, and
>>>> Chris L., of developing a website utilizing the technology in which we will
>>>> be releasing components as open source.  His experiences range from
>>>> "standard" to "unique" in that he has heavily utilized Clojure in
>>>> developing front-end software for the open source BIO5 iPlant
>>>> Collaborative.  Roey has also given presentations to ACM as well that
>>>> helped introduce a group of Freshman to git and version control software
>>>> and how it relates to open source.
>>>>
>>>> *Shane Gianelli* (Myself)
>>>>
>>>> shanejgianelli at email.arizona.edu
>>>>
>>>> I am a senior in the Computer Science Department, also graduating in 3
>>>> years, and I am the President of the ACM club here.  I am self-taught with
>>>> 6-7 years of experience, 4 of those professionally, have released a handful
>>>> of open source projects that relate to iOS and Android development as a
>>>> result of the tools I have made to assist in my own development processes.
>>>> I currently work with a company that has a great amount of interest in open
>>>> source as a business component and will be releasing some of the software
>>>> that I have developed for them under the MIT license. I have released most
>>>> of my class projects, including a network router, basic operating system,
>>>> and 3D game as MIT licensed projects on GitHub.
>>>>
>>>>
>>>>
>>>> *Matt Gautreau*
>>>> mgaut72 at email.arizona.edu
>>>>
>>>> Matt is the Vice President of the ACM club with myself and a Junior in
>>>> the Computer Science Department.  Matt has a significant interest in
>>>> mathematics and computational algorithms that has driven him toward working
>>>> on image analysis and recognition, as well as a vested interest in function
>>>> programming, resulting in his involvement in the Tucson Functional
>>>> Programmers Meetup.  Matt has given presentations on Linux setup and
>>>> configurations, vim tutorials, and other open platforms as a means of
>>>> adopting and utilizing open technologies.
>>>>
>>>> *ASSISTING MENTORS:*
>>>>
>>>> *Kate Maroney*
>>>>
>>>> katemaroney at email.arizona.edu
>>>>
>>>> Kate is a member of the Computer Science Department, graduating in 3
>>>> years, and is the President of the Women in Computer Science.  She has
>>>> experience leveraging open source technologies as both a learning and
>>>> teaching tool.  Though she has not contributed much on her yet, she has
>>>> expressed interest in helping out as an experienced programmer in mentoring
>>>> the students about programming languages, team organization, and version
>>>> control with git.
>>>>
>>>>
>>>>
>>>> *Zuoming Shi*
>>>> zuomingshi at email.arizona.edu
>>>>
>>>> Zuoming is a Junior in the Computer Science Department, is the
>>>> President of the U of A Game Developer's Club, and has been programming
>>>> since he came to college.  By virtue of his involvement in the Game
>>>> Developer's Club, he has been exposed to, and has exposed, open source game
>>>> building technologies.  He has run "Game Jam" events where he and others in
>>>> the club will develop games and, in some cases, make them open source at
>>>> the end of the event.  He focuses on utilization of primarily open source
>>>> technologies like libgdx, scipy, and scikit-learn.  He also makes the code
>>>> to any projects available to anyone wishing to learn more themselves.
>>>>
>>>>
>>>> Let me know if you need anything else.
>>>>
>>>> Shane
>>>>
>>>>
>>>>
>>>> On Mon, Feb 3, 2014 at 2:44 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> I'm okay with proceeding with option #1, but that's contingent on:
>>>>>
>>>>> - Shane responding to me by the end of today (Monday) with a list of
>>>>> mentors gathered for the event, their contact information, and their skills
>>>>> and experiences (especially relating to their familiarity with Github, and
>>>>> what open source projects they're associated with).
>>>>> - Being able to, by the end of the day tomorrow, come up with a
>>>>> working plan for who is presenting what.
>>>>>
>>>>> It seems like the above should be totally doable, but it needs to
>>>>> happen for OpenHatch to participate, and it needs to happen in this
>>>>> timeframe.
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>> On Mon, Feb 3, 2014 at 4:27 PM, Zuoming Shi <
>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>
>>>>>> Since we already did a ton of publicity with the current date, I
>>>>>> would prefer option 1.
>>>>>>
>>>>>> Shane, tell me if you need me to volunteer as a mentor. I prefer to
>>>>>> be a normal attendee, but id needed I can be a mentor.
>>>>>>
>>>>>> Z
>>>>>>
>>>>>>
>>>>>> On Mon, Feb 3, 2014 at 1:29 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> I've been asking since last Wednesday for Shane to get in touch with
>>>>>>> me, and still have not had any contact.  Here's why I'm worried:
>>>>>>>
>>>>>>> I haven't had any discussions with anyone about the precise
>>>>>>> curriculum/schedule you'll be running.  I haven't had any discussions about
>>>>>>> who the mentors are or what skills/experiences they have.  I haven't had
>>>>>>> any discussions about an ideal mentor:student ratio.
>>>>>>>
>>>>>>> Most importantly, I haven't had any discussions about how to train
>>>>>>> the staff to present the curriculum.  While it's nice to think we've
>>>>>>> documented everything well enough that no one has any questions about how
>>>>>>> to set up the Open Source Tools lecture or the Practicing Git activity, I
>>>>>>> don't think our documentation is that good.  At our last event, we did
>>>>>>> several hours of google hangout training with staff members to get them up
>>>>>>> to speed so they could lead activities.  And our new Contributions Workshop
>>>>>>> structure actually *requires* that staff get in touch with us, so
>>>>>>> we can match them to an open source project that fits their needs.
>>>>>>>
>>>>>>> Unfortunately I have an ongoing medical issue with my family where I
>>>>>>> cannot predict my availability over the next week.  So I am unlikely to be
>>>>>>> able to do last-minute trainings with mentors.  This means that we have two
>>>>>>> options:
>>>>>>>
>>>>>>> 1) Scaled-back event on Saturday:
>>>>>>>
>>>>>>> I need Shane to get in touch with me ASAP with the list of mentors
>>>>>>> and their skillsets so we can decide what parts of the curriculum are
>>>>>>> doable.  There are substitutions we can make.  For instance, Practicing Git
>>>>>>> has been really successful but requires a large number of mentors who are
>>>>>>> at least somewhat familiar with Github.  We could substitute in our
>>>>>>> self-guided Git training mission.  I think students would get a lot less
>>>>>>> out of it, but it's an option.
>>>>>>>
>>>>>>> We can either skip the Contributions Workshop or limit it to
>>>>>>> contributing to OpenHatch itself where the involvement of remote mentors
>>>>>>> (myself and Asheesh, potentially others) would make up for the lack of
>>>>>>> familiarity among local mentors.  (If the local mentors Shane has found
>>>>>>> happen to be maintainers of open source projects, of course they could help
>>>>>>> students contribute to their projects as well.)  Again, this is not ideal,
>>>>>>> but it's a reasonable option.
>>>>>>>
>>>>>>> 2) Postpone until later in the semester
>>>>>>>
>>>>>>> We're open to postponing the event, so that we can be better
>>>>>>> prepared for it.  This is really your call, as the negatives to doing this
>>>>>>> - having to re-book the space, explain to sponsors, communicate with
>>>>>>> attendees, etc - would fall on your shoulders.
>>>>>>>
>>>>>>> Let me know what you think, as to the above two options.  It's
>>>>>>> difficult for me to say which is better without having any idea of the # of
>>>>>>> mentors you've found, their skills and experiences, and their willingness
>>>>>>> to present parts of the curriculum.  My apologies for the pessimism of this
>>>>>>> email, but having run a dozen of these events myself, I know communicating
>>>>>>> with mentors and finding presenters/guides for the curriculum is a central
>>>>>>> task which can strongly and negatively impact events when not done with
>>>>>>> enough lead time.
>>>>>>>
>>>>>>> Thanks,
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Feb 2, 2014 at 2:09 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> That's great to hear!  The complete lack of contact/information was
>>>>>>>> getting me worried.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Feb 2, 2014 at 1:59 PM, Kate Maroney <
>>>>>>>> katemaroney at email.arizona.edu> wrote:
>>>>>>>>
>>>>>>>>> Shane's been taking care of this, he has mentors lined up. I'll
>>>>>>>>> have him email you specifically with details, but it has been taken care of.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Feb 2, 2014 at 11:58 AM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>>  Hi folks,
>>>>>>>>>>
>>>>>>>>>> No one's been in touch with me about mentors or the curriculum
>>>>>>>>>> for next weekend's event.  It's very important that someone take this role
>>>>>>>>>> on!
>>>>>>>>>>
>>>>>>>>>> We need to:
>>>>>>>>>> A) Identify 2-5 more mentors for the event.
>>>>>>>>>> B) Figure out who knows what, so we can assign different people
>>>>>>>>>> to lead different parts of the event.
>>>>>>>>>> C) Make sure that mentors feel comfortable/trained to do what
>>>>>>>>>> they've been assigned.
>>>>>>>>>>
>>>>>>>>>> We can help with A from afar, but using your social networks may
>>>>>>>>>> be more effective in finding open source enthusiasts on campus.
>>>>>>>>>>
>>>>>>>>>> As far as B goes: all potential mentors (including you Kate,
>>>>>>>>>> Shane, Zuoming!) should fill out this form:
>>>>>>>>>> https://docs.google.com/forms/d/1VD-eru91zNZLYrd-RCEyJmJR9s2HK4ORMvb-62XRspk/edit
>>>>>>>>>>
>>>>>>>>>> Once we know who'll be mentoring, I can help with C.  I'm happy
>>>>>>>>>> to provide explanations/training/resources to as many people as need it,
>>>>>>>>>> but we need to identify the need first.
>>>>>>>>>>
>>>>>>>>>> With only a week left, it's important we get to this quickly.
>>>>>>>>>>
>>>>>>>>>> best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Kate Maroney
>>>>>>>>> CSc 245 Section Leader
>>>>>>>>> Co-President, WiCS
>>>>>>>>> Microsoft Intern Ambassador
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Zuoming Shi
>>>>>> President, UA Video Game Developers Club
>>>>>> President, UA Asian Music Club
>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
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