[Campus-purdue-staff] hosting an "Introduction to Open Source" event at Purdue in September

Wed Aug 28 03:12:41 UTC 2013

Yes, do please keep copies of the receipts. Our university business office will need payees' addresses as well, so with that information we should be able to get the check turned around quickly.

Bloomington is about 2.5 hours' drive, and Chicago a bit more depending on your ultimate destination. Late morning/early afternoon is perfect. If we got started at 11 or 12, broke for lunch, then did the rest fueled by snacks, would that work? What time do you need to be in Chicago, and what time do you need to do what you do?

As for food, we usually provide a vegetarian option but are there other dietary restrictions I should plan for, or suggestions in that vein? I'm thinking sandwiches or a burrito bar for lunch, and bagels/spread or chips/pretzels plus some fruit for the afternoon. 

Please refer to "us" as the Computer Science Women's Network at Purdue, and our website is http://www.cs.purdue.edu/cswn -- we have some logos on our "Resources" page if you'd like to use those. 

I made an assumption that this event would be bring-your-own-device and so requested a classroom (approval still pending) instead of a computer lab. Should I change venues for us?

On last question, regarding titling: "Open Source Comes to Campus: Purdue"?

Lauren

On Aug 27, 2013, at 10:07 PM, Shauna Gordon-McKeon <hello at openhatch.org> wrote:

> That's great to hear!  Reimbursement by check should work - I assume you'll need us to save receipts?
> 
> As far as food - we usually do coffee/donuts in the morning, plus lunch, plus afternoon snacks.  However, our current plan is to come up from Bloomington the morning of the event, and leave for Chicago in the evening after the event, so we don't need to rent a hotel room in Lafayette.  This means that we wouldn't be able to start the event until the late morning/early afternoon.  Which means lunch, and perhaps late afternoon snacks?
> 
> We'll get started making the promotional website.  Once you know the room reservation please tell me ASAP so I can add it to the website.  Also for the website - how should we refer to you/CSWN in our "organized/hosted by" section?  Is there a url you'd like us to link to?
> 
> Lastly - I've added you to a newly made mailing list that will help us communicate with each other.  From now on you should be able to address replies just to the list campus-purdue-staff at lists.openhatch.org, and you'll reach myself, my co-organizer Asheesh, and any other staff that get added to the list.
> 
> best
> Shauna
> 
> 
> On Tue, Aug 27, 2013 at 8:04 PM, Lauren Marie Stuart <lstuart at purdue.edu> wrote:
>> 
>> Here's an update on our plans: 
>> 
>> We can cover travel, yay! We'll do it by reimbursement which would mean a check sent to you afterward. Will this work?
>> 
>> We will also arrange food -- one meal, drinks, and perhaps snacks?
>> 
>> Waiting to hear back on a room reservation and on guest wifi accounts, so we'll be quite well covered on those first six items and I'm working on the rest.
>> 
>> Lauren
>> 
>> On Aug 27, 2013, at 6:47 PM, Shauna Gordon-McKeon <hello at openhatch.org> wrote:
>> 
>>> Hi Lauren,
>>> 
>>> Wanted to make sure you got this email.  Given how soon the semester and the event are coming up, it's important to get things planned quickly!
>>> 
>>> best
>>> Shauna
>>> 
>>> 
>>> 
>>> On Sun, Aug 25, 2013 at 9:59 PM, Shauna Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>> Hi!  Pleasure to virtually meet you.  I'm typing from a phone, sorry for typos/brevity.  We're looking to do an event on the 22nd, as we'll be in Bloomington on the 21st.  Our events are usually all day but we're looking to try out a shorter version - a consolidated set of quick and dirty tutorials, a career panel/history of free software over lunch or dinner (depending on timing), and a few hours of submitting to open source projects.
>>>> 
>>>> As for space, we'd like a room that fits the first six criteria on this page:
>>>> 
>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>> 
>>>> Would it be possible for you to fund food for attendees and travel for myself and Asheesh, the other organizer?  All told it should be somewhere around $300. If that's not in your budget let us know and we can look into trying to find sponsorships.
>>>> 
>>>> Let me know re: the above. And if you have any questions for me, ask away!
>>>> 
>>>> Best
>>>> Shauna
>>>> 
>>>> 
>>>> On Sunday, August 25, 2013, Lauren Marie Stuart <lstuart at purdue.edu> wrote:
>>>> >
>>>> > Hello! My name is Lauren and I'm your primary contact in CSWN for organizing this event. I'm a computer science alumna and currently a graduate student at Purdue.
>>>> >
>>>> > September 21 and 22 are a good fit for our organization, so I'll look into time/place scheduling to start -- I'm assuming one room, but how many sessions? We'll be getting the word out to our members and to other students via email lists, flyers, bulletin boards, and potentially class announcements. What else can we help you with?
>>>> >
>>>> > Thanks,
>>>> > Lauren Stuart
>>>> >
>>>> >
>>>> > ----- Original Message -----
>>>> > From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
>>>> > To: lim122 at purdue.edu, "Shauna Gordon-McKeon" <hello at openhatch.org>
>>>> > Cc: cswn at cs.purdue.edu, "Anali Sakhala" <abcde921 at gmail.com>
>>>> > Sent: Sunday, August 18, 2013 10:56:50 AM
>>>> > Subject: Re: hosting an "Introduction to Open Source" event at Purdue in September
>>>> >
>>>> >
>>>> > That should be fine. If we go ahead, we'll need to be in close contact in order to get everything planned in time, so during your meeting if you could designate one (or preferably two) people to be our contacts, that's be great.
>>>> >
>>>> >
>>>> > Let me know if you have any questions. Look forward to hearing from you after Friday.
>>>> >
>>>> >
>>>> >
>>>> > best
>>>> > Shauna
>>>> >
>>>> >
>>>> >
>>>> > On Sat, Aug 17, 2013 at 11:09 PM, lim122 at purdue.edu < lim122 at purdue.edu > wrote:
>>>> >
>>>> >
>>>> > Hi Shauna!
>>>> >
>>>> > We will be having our first meeting for the semester during the first week of classes. So hopefully we would be able to discuss on this and let you know as soon as we can? Hopefully by this coming Friday.
>>>> >
>>>> > And again, I do apologize for the delay in response.
>>>> >
>>>> > Thanks and have a good day!
>>>> >
>>>> > Sincerely,
>>>> >
>>>> > Alicia Lim
>>>> > --
>>>> > Purdue University
>>>> > Computer Science Women's Network President
>>>> > Computer Science
>>>> > Class of 2014
>>>> > lim122 at purdue.edu
>>>> >
>>>> >
>>>> > ----- Original Message -----
>>>> > From: "Shauna Gordon-McKeon" < shaunagm at gmail.com >
>>>> > To: "Anali Sakhala" < abcde921 at gmail.com >
>>>> > Cc: cswn at cs.purdue.edu , "Shauna Gordon-McKeon" < hello at openhatch.org >
>>>> > Sent: Friday, August 16, 2013 5:29:00 PM
>>>> > Subject: Re: hosting an "Introduction to Open Source" event at Purdue in September
>>>> >
>>>> >
>>>> > That's totally understandable. However since we'd do the event so early in the semester, it would be great to know as soon as possible. Your school website tells me the fall semester starts on Monday (Aug 19th) - how long after might it take for you to chart events out? We'd need at least a couple weeks of lead time for planning and publicity purposes.
>>>> >
>>>> >
>>>> >
>>>> > On Fri, Aug 16, 2013 at 12:57 PM, Anali Sakhala < abcde921 at gmail.com > wrote:
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > Hi Shauna,
>>>> > I apologize for the delay in getting back to you, we are interested in the opportunity but as the school has not started we are yet to chart the events for next semester, we are hoping to get it sorted soon after school begins and will get back ASAP, sorry for the inconvenience.
>>>> >
>>>> > Thank You !
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > On Sat, Aug 10, 2013 at 1:29 AM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote:
>>>> >
>>>> >
>>>> > Hello again,
>>>> >
>>>> > I wanted to follow up on this email and see if you're interested. I'm ccing in hello at openhatch.org , which is an address that goes to all of our core members. I'll be out of the country starting at the end of next week, so please include hello at openhatch.org in any emails so someone can reply to you promptly.
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > You can also call me at 240-483-3555 if you prefer, although again, I will be out of the country and hard to reach starting at the end of next week.
>>>> >
>>>> >
>>>> > best,
>>>> > Shauna
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > On Sat, Aug 3, 2013 at 2:41 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote:
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > Hello,
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > Asheesh Laroia and I are part of OpenHatch, a non-profit that helps people get involved in open source software communities. I was wondering if the Computer Science Women’s Network might be interested in hosting a "How to get involved in open source" workshop at Purdue on or around the weekend of September 21st and 22nd.
>>>> >
>>>> >
>>>> > Our goal is to have every attendee understand the process of contributing patches to an open source community. We're especially interested in working with women in CS groups.
>>>> >
>>>> >
>>>> > The workshop has two major components: a teaching portion, with the following usual components:
>>>> >
>>>> >
>>>> > * Introduction to the command line
>>>> >
>>>> >
>>>> > * History and ethics of free, open source software
>>>> >
>>>> >
>>>> > * A career panel, where participants in free, open source software discuss how it has impacted their careers
>>>> >
>>>> >
>>>> > * A detailed introduction to git, a popular version control tool
>>>> >
>>>> >
>>>> > And a hands-on portion where attendees practice contributing to open source projects. You can find out more here - and feel free to ask any questions.
>>>> >
>>>> >
>>>> > We typically run the event as in a day-long (10 AM to 5 PM) format, on a weekend day. We can also do two weekday evenings, if that’s a better fit for your schedules.
>>>> >
>>>> >
>>>> > Usually, we expect the host organization to provide a simple breakfast and lunch to attendees (or dinner, if we’re doing weekday evenings.) We typically manage signups, communication with attendees, and providing mentors to ensure the success of students through the teaching and hands-on parts of the workshop.
>>>> >
>>>> >
>>>> > Let me know if you're interested, and if so, what date and times might work best for you.
>>>> >
>>>> >
>>>> > Hoping to hear back, -- Shauna
>>>> >
>>>> >
>>>> >
>>>> > --
>>>> > Thank You
>>>> > Anali Sakhala
>>>> > Undergraduate Student
>>>> > Computer Science
>>>> > Purdue University
>>>> > 765-413-4611
>>>> >
>>>> >
>>>> >
>>> 
> 
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