[Campus-princeton-staff] Training meeting this Friday + info

[Katherine Ye]

Everyone: we're meeting in room 406 in Lewis Library! Sorry for the late
email. If you can, bring a power cable as well. It's a long meeting, so
you're welcome to bring food.

Shauna: We've booked a room with a large monitor and we'll project the
video call there. Does a Google hangout with shaunagm at gmail.com work?
Everyone will be there except Evelyn, who can't make it.

Katherine


On Fri, Nov 8, 2013 at 1:16 AM, Lisha Ruan <lruan at princeton.edu> wrote:

> We're currently trying to finalize the location and we should have it
> decided by tomorrow.
>
> All of the workshop organizers should be at the training
> tomorrow: Katherine Ye, Lisha Ruan, Valerie Morin, Dorothy Chen, Annie Chu,
> Colleen Carroll, Evelyn Ding, and Diana Liao.
>
> Everyone, please bring your own laptop and earphones/headphones to the
> training.
>
> See you tomorrow!
> Lisha
>
>
>
> On Thu, Nov 7, 2013 at 6:37 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> The mentorship form looks fine to me.
>>
>> Did you see Diana's query re: the location?
>>
>> Also: do you happen to have a list of people who will be at the training
>> tomorrow, and how you plan on connecting from your end?  (Everyone on their
>> own laptops, everyone sharing a laptop, using a projector, etc.)
>>
>>
>> On Thu, Nov 7, 2013 at 1:05 AM, Katherine Ye <kye at princeton.edu> wrote:
>>
>>> Thanks for the detailed reply, Shauna. I've sent out the date and time
>>> in a few other emails. Do you guys have any revisions for the mentorship
>>> form? I'll be using it starting tomorrow night.
>>>
>>> Katherine
>>>
>>>
>>> On Wed, Nov 6, 2013 at 12:35 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>>
>>>>> The workshop is tentatively scheduled for 10/23. There's also
>>>>> TEDxPrinceton run by the Princeton Social Entrepreneurship Initiative on
>>>>> that day, so I was thinking of moving it dt Sunday 10/24. But then fewer
>>>>> people may be able to make it. What do you guys think?
>>>>>
>>>>>
>>>> I don't think you'll have significantly poorer turn out for a Sunday
>>>> than a Saturday - that hasn't been our experience, anyway, although you
>>>> know your campus better than us.
>>>>
>>>>
>>>>
>>>>>  I think 9:30 am to 5 pm is a bit too long / early, especially if
>>>>> mentors are traveling from NYC, so I was thinking 10 am (or 10:30 am) to 3
>>>>> pm. Lunch at 12 pm works (earlier arrival is better). Shauna, what do you
>>>>> think about the scheduling?
>>>>>
>>>>
>>>> Doing that will mean cutting out a large part of the schedule.  You
>>>> could drop the History & Ethics section, or the career panel, and do a half
>>>> hour of projects time instead of the full two hours.  That's a shortened
>>>> schedule that will introduce tools and github, feed people, and give them a
>>>> brief exposure to what contributing to actual projects is like.  I don't
>>>> recommend it - we've found the majority of people are willing to stay for
>>>> the whole event, and I think the whole thing is valuable - but it's up to
>>>> you.
>>>>
>>>> I wouldn't worry about the timing with mentors traveling from NYC.  The
>>>> early part of the day can be done without many mentors, so it's okay if
>>>> they arrive late.
>>>>
>>>>
>>>>
>>>>
>>>>> We have 57 people who've expressed interest in the workshop. Maybe 20
>>>>> of them will show up + some signup (15?) from our publicity emails to
>>>>> listservs + hopefully 10 mentors, so we'll have to limit the capacity to
>>>>> 40-50 or so, I think. I may be vastly under- or over-estimating. What rooms
>>>>> were you and Valerie thinking of booking?
>>>>>
>>>>
>>>> You'll want to get a room booked ASAP as publicity is scheduled to
>>>> start Friday and you'll want to have a room to advertise.  You can use the
>>>> space checklist for guidance (
>>>> https://openhatch.org/wiki/OSCTC_space_checklist).  We find when we
>>>> use strong "please confirm" language we get 50% attendance so if you get 60
>>>> sign ups, I'd expect 30 people.  30 people is totally reasonable for an
>>>> event and you should feel fine picking a space that can only hold 40 and
>>>> then capping sign ups.
>>>>
>>>>
>>>>
>>>>
>>>
>>
>
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