[Campus-princeton-staff] Training meeting this Friday + info

[Lisha Ruan]

We're currently trying to finalize the location and we should have it
decided by tomorrow.

All of the workshop organizers should be at the training
tomorrow: Katherine Ye, Lisha Ruan, Valerie Morin, Dorothy Chen, Annie Chu,
Colleen Carroll, Evelyn Ding, and Diana Liao.

Everyone, please bring your own laptop and earphones/headphones to the
training.

See you tomorrow!
Lisha



On Thu, Nov 7, 2013 at 6:37 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> The mentorship form looks fine to me.
>
> Did you see Diana's query re: the location?
>
> Also: do you happen to have a list of people who will be at the training
> tomorrow, and how you plan on connecting from your end?  (Everyone on their
> own laptops, everyone sharing a laptop, using a projector, etc.)
>
>
> On Thu, Nov 7, 2013 at 1:05 AM, Katherine Ye <kye at princeton.edu> wrote:
>
>> Thanks for the detailed reply, Shauna. I've sent out the date and time in
>> a few other emails. Do you guys have any revisions for the mentorship form?
>> I'll be using it starting tomorrow night.
>>
>> Katherine
>>
>>
>> On Wed, Nov 6, 2013 at 12:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>>
>>>> The workshop is tentatively scheduled for 10/23. There's also
>>>> TEDxPrinceton run by the Princeton Social Entrepreneurship Initiative on
>>>> that day, so I was thinking of moving it dt Sunday 10/24. But then fewer
>>>> people may be able to make it. What do you guys think?
>>>>
>>>>
>>> I don't think you'll have significantly poorer turn out for a Sunday
>>> than a Saturday - that hasn't been our experience, anyway, although you
>>> know your campus better than us.
>>>
>>>
>>>
>>>>  I think 9:30 am to 5 pm is a bit too long / early, especially if
>>>> mentors are traveling from NYC, so I was thinking 10 am (or 10:30 am) to 3
>>>> pm. Lunch at 12 pm works (earlier arrival is better). Shauna, what do you
>>>> think about the scheduling?
>>>>
>>>
>>> Doing that will mean cutting out a large part of the schedule.  You
>>> could drop the History & Ethics section, or the career panel, and do a half
>>> hour of projects time instead of the full two hours.  That's a shortened
>>> schedule that will introduce tools and github, feed people, and give them a
>>> brief exposure to what contributing to actual projects is like.  I don't
>>> recommend it - we've found the majority of people are willing to stay for
>>> the whole event, and I think the whole thing is valuable - but it's up to
>>> you.
>>>
>>> I wouldn't worry about the timing with mentors traveling from NYC.  The
>>> early part of the day can be done without many mentors, so it's okay if
>>> they arrive late.
>>>
>>>
>>>
>>>
>>>> We have 57 people who've expressed interest in the workshop. Maybe 20
>>>> of them will show up + some signup (15?) from our publicity emails to
>>>> listservs + hopefully 10 mentors, so we'll have to limit the capacity to
>>>> 40-50 or so, I think. I may be vastly under- or over-estimating. What rooms
>>>> were you and Valerie thinking of booking?
>>>>
>>>
>>> You'll want to get a room booked ASAP as publicity is scheduled to start
>>> Friday and you'll want to have a room to advertise.  You can use the space
>>> checklist for guidance (https://openhatch.org/wiki/OSCTC_space_checklist).
>>>  We find when we use strong "please confirm" language we get 50% attendance
>>> so if you get 60 sign ups, I'd expect 30 people.  30 people is totally
>>> reasonable for an event and you should feel fine picking a space that can
>>> only hold 40 and then capping sign ups.
>>>
>>>
>>>
>>>
>>
>
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