[Campus-princeton-staff] Training meeting this Friday + info

[Shauna Gordon-McKeon]

The mentorship form looks fine to me.

Did you see Diana's query re: the location?

Also: do you happen to have a list of people who will be at the training
tomorrow, and how you plan on connecting from your end?  (Everyone on their
own laptops, everyone sharing a laptop, using a projector, etc.)


On Thu, Nov 7, 2013 at 1:05 AM, Katherine Ye <kye at princeton.edu> wrote:

> Thanks for the detailed reply, Shauna. I've sent out the date and time in
> a few other emails. Do you guys have any revisions for the mentorship form?
> I'll be using it starting tomorrow night.
>
> Katherine
>
>
> On Wed, Nov 6, 2013 at 12:35 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>>
>>> The workshop is tentatively scheduled for 10/23. There's also
>>> TEDxPrinceton run by the Princeton Social Entrepreneurship Initiative on
>>> that day, so I was thinking of moving it dt Sunday 10/24. But then fewer
>>> people may be able to make it. What do you guys think?
>>>
>>>
>> I don't think you'll have significantly poorer turn out for a Sunday than
>> a Saturday - that hasn't been our experience, anyway, although you know
>> your campus better than us.
>>
>>
>>
>>>  I think 9:30 am to 5 pm is a bit too long / early, especially if
>>> mentors are traveling from NYC, so I was thinking 10 am (or 10:30 am) to 3
>>> pm. Lunch at 12 pm works (earlier arrival is better). Shauna, what do you
>>> think about the scheduling?
>>>
>>
>> Doing that will mean cutting out a large part of the schedule.  You could
>> drop the History & Ethics section, or the career panel, and do a half hour
>> of projects time instead of the full two hours.  That's a shortened
>> schedule that will introduce tools and github, feed people, and give them a
>> brief exposure to what contributing to actual projects is like.  I don't
>> recommend it - we've found the majority of people are willing to stay for
>> the whole event, and I think the whole thing is valuable - but it's up to
>> you.
>>
>> I wouldn't worry about the timing with mentors traveling from NYC.  The
>> early part of the day can be done without many mentors, so it's okay if
>> they arrive late.
>>
>>
>>
>>
>>> We have 57 people who've expressed interest in the workshop. Maybe 20 of
>>> them will show up + some signup (15?) from our publicity emails to
>>> listservs + hopefully 10 mentors, so we'll have to limit the capacity to
>>> 40-50 or so, I think. I may be vastly under- or over-estimating. What rooms
>>> were you and Valerie thinking of booking?
>>>
>>
>> You'll want to get a room booked ASAP as publicity is scheduled to start
>> Friday and you'll want to have a room to advertise.  You can use the space
>> checklist for guidance (https://openhatch.org/wiki/OSCTC_space_checklist).
>>  We find when we use strong "please confirm" language we get 50% attendance
>> so if you get 60 sign ups, I'd expect 30 people.  30 people is totally
>> reasonable for an event and you should feel fine picking a space that can
>> only hold 40 and then capping sign ups.
>>
>>
>>
>>
>
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