[Campus-princeton-staff] Training meeting this Friday + info

[Shauna Gordon-McKeon]

That should work great.  Looking forward to it!


On Fri, Nov 8, 2013 at 8:48 AM, Katherine Ye <kye at princeton.edu> wrote:

> Everyone: we're meeting in room 406 in Lewis Library! Sorry for the late
> email. If you can, bring a power cable as well. It's a long meeting, so
> you're welcome to bring food.
>
> Shauna: We've booked a room with a large monitor and we'll project the
> video call there. Does a Google hangout with shaunagm at gmail.com work?
> Everyone will be there except Evelyn, who can't make it.
>
> Katherine
>
>
> On Fri, Nov 8, 2013 at 1:16 AM, Lisha Ruan <lruan at princeton.edu> wrote:
>
>> We're currently trying to finalize the location and we should have it
>> decided by tomorrow.
>>
>> All of the workshop organizers should be at the training
>> tomorrow: Katherine Ye, Lisha Ruan, Valerie Morin, Dorothy Chen, Annie Chu,
>> Colleen Carroll, Evelyn Ding, and Diana Liao.
>>
>> Everyone, please bring your own laptop and earphones/headphones to the
>> training.
>>
>> See you tomorrow!
>> Lisha
>>
>>
>>
>> On Thu, Nov 7, 2013 at 6:37 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>>
>>> The mentorship form looks fine to me.
>>>
>>> Did you see Diana's query re: the location?
>>>
>>> Also: do you happen to have a list of people who will be at the training
>>> tomorrow, and how you plan on connecting from your end?  (Everyone on their
>>> own laptops, everyone sharing a laptop, using a projector, etc.)
>>>
>>>
>>> On Thu, Nov 7, 2013 at 1:05 AM, Katherine Ye <kye at princeton.edu> wrote:
>>>
>>>> Thanks for the detailed reply, Shauna. I've sent out the date and time
>>>> in a few other emails. Do you guys have any revisions for the mentorship
>>>> form? I'll be using it starting tomorrow night.
>>>>
>>>> Katherine
>>>>
>>>>
>>>> On Wed, Nov 6, 2013 at 12:35 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>>
>>>>>> The workshop is tentatively scheduled for 10/23. There's also
>>>>>> TEDxPrinceton run by the Princeton Social Entrepreneurship Initiative on
>>>>>> that day, so I was thinking of moving it dt Sunday 10/24. But then fewer
>>>>>> people may be able to make it. What do you guys think?
>>>>>>
>>>>>>
>>>>> I don't think you'll have significantly poorer turn out for a Sunday
>>>>> than a Saturday - that hasn't been our experience, anyway, although you
>>>>> know your campus better than us.
>>>>>
>>>>>
>>>>>
>>>>>>  I think 9:30 am to 5 pm is a bit too long / early, especially if
>>>>>> mentors are traveling from NYC, so I was thinking 10 am (or 10:30 am) to 3
>>>>>> pm. Lunch at 12 pm works (earlier arrival is better). Shauna, what do you
>>>>>> think about the scheduling?
>>>>>>
>>>>>
>>>>> Doing that will mean cutting out a large part of the schedule.  You
>>>>> could drop the History & Ethics section, or the career panel, and do a half
>>>>> hour of projects time instead of the full two hours.  That's a shortened
>>>>> schedule that will introduce tools and github, feed people, and give them a
>>>>> brief exposure to what contributing to actual projects is like.  I don't
>>>>> recommend it - we've found the majority of people are willing to stay for
>>>>> the whole event, and I think the whole thing is valuable - but it's up to
>>>>> you.
>>>>>
>>>>> I wouldn't worry about the timing with mentors traveling from NYC.
>>>>>  The early part of the day can be done without many mentors, so it's okay
>>>>> if they arrive late.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>> We have 57 people who've expressed interest in the workshop. Maybe 20
>>>>>> of them will show up + some signup (15?) from our publicity emails to
>>>>>> listservs + hopefully 10 mentors, so we'll have to limit the capacity to
>>>>>> 40-50 or so, I think. I may be vastly under- or over-estimating. What rooms
>>>>>> were you and Valerie thinking of booking?
>>>>>>
>>>>>
>>>>> You'll want to get a room booked ASAP as publicity is scheduled to
>>>>> start Friday and you'll want to have a room to advertise.  You can use the
>>>>> space checklist for guidance (
>>>>> https://openhatch.org/wiki/OSCTC_space_checklist).  We find when we
>>>>> use strong "please confirm" language we get 50% attendance so if you get 60
>>>>> sign ups, I'd expect 30 people.  30 people is totally reasonable for an
>>>>> event and you should feel fine picking a space that can only hold 40 and
>>>>> then capping sign ups.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-princeton-staff/attachments/20131108/44e0eb51/attachment.html>