[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

Tue Jan 21 23:16:06 UTC 2014

Sounds great.  Looking forward to hearing back from you.

best
Shauna

On Tue, Jan 21, 2014 at 5:39 PM, Adler, Rachel <r-adler at neiu.edu> wrote:

> We are meeting tomorrow at noon to discuss.
>
>
> On Tue, Jan 21, 2014 at 4:33 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> Any further thoughts on when you'd like to hold this event, and if you'd
>> prefer to do a short event (one evening night) or a full event (full day on
>> a weekend day, or two weekend evenings)?
>>
>> best
>> Shauna
>>
>>
>> On Thu, Jan 16, 2014 at 2:21 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> We'd be thrilled if you wanted to open up the event to all Chicago-area
>>> students.  We'd also be enthusiastic about prioritizing outreach and
>>> registration for women and other underrepresented groups.  (The UIC event
>>> was for women-identified people only.)  But as the hosts and lead
>>> organizers, it's up to you how you want to approach the event.  :)
>>>
>>>
>>> On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:
>>>
>>>> The UIC event was also open to students from other Chicago area schools
>>>> who wanted to attend, I'm assuming this event would be the same, is that
>>>> correct, Shauna?
>>>>
>>>>
>>>> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> A typical event for us is a full day long, with tutorials in the
>>>>> morning covering open source communication tools (issue trackers, mailing
>>>>> lists, IRC) and a contributions workshop in the afternoon, where students
>>>>> are introduced to welcoming open source projects and get started learning
>>>>> about the project and making contributions.  We like to also have a career
>>>>> panel as well so students can get a sense of what open source career
>>>>> options there are, how current community members got involved, what open
>>>>> source opportunities there currently are for them (Google Summer of Code,
>>>>> Outreach Project for Women, etc.)
>>>>>
>>>>> We've split this up into two evenings before.  If you wanted to do
>>>>> that, I'd say the main issue is making sure that students are available
>>>>> both nights.  Otherwise it can be an issue having a third of attendees
>>>>> needing to catch up while the other two thirds are ready to keep going.
>>>>>  We've not condensed down to a single evening before, but we'd be happy to
>>>>> talk about how we might do that.
>>>>>
>>>>> As far as time to organize, you'll probably want at least 2-3 weeks to
>>>>> do publicity, communicate with attendees, and find volunteers.  We usually
>>>>> aim to have a month or more of planning before an event, but have pulled
>>>>> off events with only about two weeks to go.  We don't recommend it, though!
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>
>>>>>> Would a Tuesday work?  How much time in advance would we need to
>>>>>> organize? What would the day consist of?
>>>>>>
>>>>>>
>>>>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> It's wonderful to have you all on board.  I've just created a
>>>>>>> mailing list for the event, which we can use to stay coordinated without
>>>>>>> having to do a ton of cc-ing.  I've added all of you - it should be easy to
>>>>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>>>>> but if you run into any trouble doing so, just email me and I can remove
>>>>>>> you.
>>>>>>>
>>>>>>> The next step is to pick a date and location.  As I mentioned
>>>>>>> before, you can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>> yours so we can focus our attention on supporting you remotely. We're
>>>>>>> generally enthusiastic about day-long, weekend events but other options are
>>>>>>> very much possible if that's what you prefer.
>>>>>>>
>>>>>>> best,
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>>>
>>>>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.  I
>>>>>>>> have added two of the club officers to this email thread.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for the
>>>>>>>>> introductions!
>>>>>>>>>
>>>>>>>>> Our website <http://campus.openhatch.org/> provides details (and
>>>>>>>>> links to more details!) about how to run an event, but here are the first
>>>>>>>>> few steps:
>>>>>>>>>
>>>>>>>>> - You folks pick a date for the event, and find a space to host
>>>>>>>>> it.  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>>>>
>>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>>>>
>>>>>>>>> - You send out a brief save-the-date email to the most important
>>>>>>>>> mailing lists (usually CS department, WiCS, ACM type lists).  The save the
>>>>>>>>> date email can invite those already experienced with open source to get
>>>>>>>>> involved as organizers.
>>>>>>>>>
>>>>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>>>>> and from there we can split up the tasks inside.  The event
>>>>>>>>> planning overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>>>>
>>>>>>>>> We've done our best to document every step of the process, but we
>>>>>>>>> totally support local organizers such as yourselves customizing the process
>>>>>>>>> if you think that'll work better for your campus.  We figured we'd err on
>>>>>>>>> the side of providing too much guidance.  :)
>>>>>>>>>
>>>>>>>>> I'm looking forward to working with all of you!
>>>>>>>>>
>>>>>>>>> best
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Shauna,
>>>>>>>>>> It would be great to host Open Source Comes to Campus. Please let
>>>>>>>>>> us know how we can help make this happen.
>>>>>>>>>>
>>>>>>>>>> Cheers,
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>>>>
>>>>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is
>>>>>>>>>>> my advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>>>>
>>>>>>>>>>> Shauna is an organizer for Open Hatch, an organization that runs
>>>>>>>>>>> workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>>>>> event.
>>>>>>>>>>>
>>>>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>>>>
>>>>>>>>>>> Prof. Adler, I do not have the email address for the student who
>>>>>>>>>>> is head of the ACM group; if you have a chance would you mind adding him to
>>>>>>>>>>> the conversation?
>>>>>>>>>>>
>>>>>>>>>>> Thanks!
>>>>>>>>>>> Meg
>>>>>>>>>>>
>>>>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Meg,
>>>>>>>>>>>>
>>>>>>>>>>>> We talked a bit last fall when you helped us run an Open Source
>>>>>>>>>>>> Comes to Campus event at UIC.  At the time you mentioned that your advisor
>>>>>>>>>>>> was interested in running an event at NEIU.  We’d love to work with the two
>>>>>>>>>>>> of you to make that happen!
>>>>>>>>>>>>
>>>>>>>>>>>> Neither Asheesh nor myself would be able to come out to Chicago
>>>>>>>>>>>> to run the event in person, so we’d need someone(s) local to take on the
>>>>>>>>>>>> role of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>>>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>>>>>>>> during and after the event.
>>>>>>>>>>>>
>>>>>>>>>>>> Let me know what you think!  And please do forward this email
>>>>>>>>>>>> along to your advisor.
>>>>>>>>>>>>
>>>>>>>>>>>> best,
>>>>>>>>>>>> Shauna
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>>>>
>>>>>>>>>> Department of Computer Science
>>>>>>>>>> Northeastern Illinois University
>>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>>> Phone: (773) 442 4728
>>>>>>>>>> f-iacobelli at neiu.edu
>>>>>>>>>> http://fid.cl
>>>>>>>>>>
>>>>>>>>>> www.neiu.edu
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>>
>>>>>>>> Department of Computer Science
>>>>>>>> Northeastern Illinois University
>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>> r-adler at neiu.edu
>>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>>
>>>>>>>>  www.neiu.edu
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>
>>>>>> Department of Computer Science
>>>>>> Northeastern Illinois University
>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>> r-adler at neiu.edu
>>>>>> http://cs.neiu.edu/~radler
>>>>>>
>>>>>>  www.neiu.edu
>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
>
> --
> Rachel F. Adler, Assistant Professor
>
> Department of Computer Science
> Northeastern Illinois University
> 5500 North St. Louis Avenue, Chicago, IL 60625
> r-adler at neiu.edu
> http://cs.neiu.edu/~radler
>
>  www.neiu.edu
>
>
>
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