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[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

Adler, Rachel r-adler at neiu.edu
Wed Jan 22 18:00:28 UTC 2014 

Do you think the event can take place on Wednesday, March 5 from 9:30 -
4p.m?


On Tue, Jan 21, 2014 at 5:16 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Sounds great.  Looking forward to hearing back from you.
>
> best
> Shauna
>
>
> On Tue, Jan 21, 2014 at 5:39 PM, Adler, Rachel <r-adler at neiu.edu> wrote:
>
>> We are meeting tomorrow at noon to discuss.
>>
>>
>> On Tue, Jan 21, 2014 at 4:33 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Any further thoughts on when you'd like to hold this event, and if you'd
>>> prefer to do a short event (one evening night) or a full event (full day on
>>> a weekend day, or two weekend evenings)?
>>>
>>> best
>>> Shauna
>>>
>>>
>>> On Thu, Jan 16, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> We'd be thrilled if you wanted to open up the event to all Chicago-area
>>>> students.  We'd also be enthusiastic about prioritizing outreach and
>>>> registration for women and other underrepresented groups.  (The UIC event
>>>> was for women-identified people only.)  But as the hosts and lead
>>>> organizers, it's up to you how you want to approach the event.  :)
>>>>
>>>>
>>>> On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:
>>>>
>>>>> The UIC event was also open to students from other Chicago area
>>>>> schools who wanted to attend, I'm assuming this event would be the same, is
>>>>> that correct, Shauna?
>>>>>
>>>>>
>>>>> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> A typical event for us is a full day long, with tutorials in the
>>>>>> morning covering open source communication tools (issue trackers, mailing
>>>>>> lists, IRC) and a contributions workshop in the afternoon, where students
>>>>>> are introduced to welcoming open source projects and get started learning
>>>>>> about the project and making contributions.  We like to also have a career
>>>>>> panel as well so students can get a sense of what open source career
>>>>>> options there are, how current community members got involved, what open
>>>>>> source opportunities there currently are for them (Google Summer of Code,
>>>>>> Outreach Project for Women, etc.)
>>>>>>
>>>>>> We've split this up into two evenings before.  If you wanted to do
>>>>>> that, I'd say the main issue is making sure that students are available
>>>>>> both nights.  Otherwise it can be an issue having a third of attendees
>>>>>> needing to catch up while the other two thirds are ready to keep going.
>>>>>>  We've not condensed down to a single evening before, but we'd be happy to
>>>>>> talk about how we might do that.
>>>>>>
>>>>>> As far as time to organize, you'll probably want at least 2-3 weeks
>>>>>> to do publicity, communicate with attendees, and find volunteers.  We
>>>>>> usually aim to have a month or more of planning before an event, but have
>>>>>> pulled off events with only about two weeks to go.  We don't recommend it,
>>>>>> though!
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>>
>>>>>>> Would a Tuesday work?  How much time in advance would we need to
>>>>>>> organize? What would the day consist of?
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> It's wonderful to have you all on board.  I've just created a
>>>>>>>> mailing list for the event, which we can use to stay coordinated without
>>>>>>>> having to do a ton of cc-ing.  I've added all of you - it should be easy to
>>>>>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>>>>>> but if you run into any trouble doing so, just email me and I can remove
>>>>>>>> you.
>>>>>>>>
>>>>>>>> The next step is to pick a date and location.  As I mentioned
>>>>>>>> before, you can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>> yours so we can focus our attention on supporting you remotely. We're
>>>>>>>> generally enthusiastic about day-long, weekend events but other options are
>>>>>>>> very much possible if that's what you prefer.
>>>>>>>>
>>>>>>>> best,
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>>>>
>>>>>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.  I
>>>>>>>>> have added two of the club officers to this email thread.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for
>>>>>>>>>> the introductions!
>>>>>>>>>>
>>>>>>>>>> Our website <http://campus.openhatch.org/> provides details (and
>>>>>>>>>> links to more details!) about how to run an event, but here are the first
>>>>>>>>>> few steps:
>>>>>>>>>>
>>>>>>>>>> - You folks pick a date for the event, and find a space to host
>>>>>>>>>> it.  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>>>>>
>>>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>>>>>
>>>>>>>>>> - You send out a brief save-the-date email to the most important
>>>>>>>>>> mailing lists (usually CS department, WiCS, ACM type lists).  The save the
>>>>>>>>>> date email can invite those already experienced with open source to get
>>>>>>>>>> involved as organizers.
>>>>>>>>>>
>>>>>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>>>>>> and from there we can split up the tasks inside.  The event
>>>>>>>>>> planning overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>>>>>
>>>>>>>>>> We've done our best to document every step of the process, but we
>>>>>>>>>> totally support local organizers such as yourselves customizing the process
>>>>>>>>>> if you think that'll work better for your campus.  We figured we'd err on
>>>>>>>>>> the side of providing too much guidance.  :)
>>>>>>>>>>
>>>>>>>>>> I'm looking forward to working with all of you!
>>>>>>>>>>
>>>>>>>>>> best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Shauna,
>>>>>>>>>>> It would be great to host Open Source Comes to Campus. Please
>>>>>>>>>>> let us know how we can help make this happen.
>>>>>>>>>>>
>>>>>>>>>>> Cheers,
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com>wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>>>>>
>>>>>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is
>>>>>>>>>>>> my advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>>>>>
>>>>>>>>>>>> Shauna is an organizer for Open Hatch, an organization that
>>>>>>>>>>>> runs workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>>>>>> event.
>>>>>>>>>>>>
>>>>>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>>>>>
>>>>>>>>>>>> Prof. Adler, I do not have the email address for the student
>>>>>>>>>>>> who is head of the ACM group; if you have a chance would you mind adding
>>>>>>>>>>>> him to the conversation?
>>>>>>>>>>>>
>>>>>>>>>>>> Thanks!
>>>>>>>>>>>> Meg
>>>>>>>>>>>>
>>>>>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Meg,
>>>>>>>>>>>>>
>>>>>>>>>>>>> We talked a bit last fall when you helped us run an Open
>>>>>>>>>>>>> Source Comes to Campus event at UIC.  At the time you mentioned that your
>>>>>>>>>>>>> advisor was interested in running an event at NEIU.  We’d love to work with
>>>>>>>>>>>>> the two of you to make that happen!
>>>>>>>>>>>>>
>>>>>>>>>>>>> Neither Asheesh nor myself would be able to come out to
>>>>>>>>>>>>> Chicago to run the event in person, so we’d need someone(s) local to take
>>>>>>>>>>>>> on the role of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>>>>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>>>>>>>>> during and after the event.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Let me know what you think!  And please do forward this email
>>>>>>>>>>>>> along to your advisor.
>>>>>>>>>>>>>
>>>>>>>>>>>>> best,
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>>>>>
>>>>>>>>>>> Department of Computer Science
>>>>>>>>>>> Northeastern Illinois University
>>>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>>>> Phone: (773) 442 4728
>>>>>>>>>>> f-iacobelli at neiu.edu
>>>>>>>>>>> http://fid.cl
>>>>>>>>>>>
>>>>>>>>>>> www.neiu.edu
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>>>
>>>>>>>>> Department of Computer Science
>>>>>>>>> Northeastern Illinois University
>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>> r-adler at neiu.edu
>>>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>>>
>>>>>>>>>  www.neiu.edu
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>
>>>>>>> Department of Computer Science
>>>>>>> Northeastern Illinois University
>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>> r-adler at neiu.edu
>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>
>>>>>>>  www.neiu.edu
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>>
>> --
>> Rachel F. Adler, Assistant Professor
>>
>> Department of Computer Science
>> Northeastern Illinois University
>> 5500 North St. Louis Avenue, Chicago, IL 60625
>> r-adler at neiu.edu
>> http://cs.neiu.edu/~radler
>>
>>  www.neiu.edu
>>
>>
>>
>
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>
>


-- 
Rachel F. Adler, Assistant Professor

Department of Computer Science
Northeastern Illinois University
5500 North St. Louis Avenue, Chicago, IL 60625
r-adler at neiu.edu
http://cs.neiu.edu/~radler

 www.neiu.edu
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