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[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

Adler, Rachel r-adler at neiu.edu
Tue Jan 21 22:39:40 UTC 2014 

We are meeting tomorrow at noon to discuss.


On Tue, Jan 21, 2014 at 4:33 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Any further thoughts on when you'd like to hold this event, and if you'd
> prefer to do a short event (one evening night) or a full event (full day on
> a weekend day, or two weekend evenings)?
>
> best
> Shauna
>
>
> On Thu, Jan 16, 2014 at 2:21 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> We'd be thrilled if you wanted to open up the event to all Chicago-area
>> students.  We'd also be enthusiastic about prioritizing outreach and
>> registration for women and other underrepresented groups.  (The UIC event
>> was for women-identified people only.)  But as the hosts and lead
>> organizers, it's up to you how you want to approach the event.  :)
>>
>>
>> On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:
>>
>>> The UIC event was also open to students from other Chicago area schools
>>> who wanted to attend, I'm assuming this event would be the same, is that
>>> correct, Shauna?
>>>
>>>
>>> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> A typical event for us is a full day long, with tutorials in the
>>>> morning covering open source communication tools (issue trackers, mailing
>>>> lists, IRC) and a contributions workshop in the afternoon, where students
>>>> are introduced to welcoming open source projects and get started learning
>>>> about the project and making contributions.  We like to also have a career
>>>> panel as well so students can get a sense of what open source career
>>>> options there are, how current community members got involved, what open
>>>> source opportunities there currently are for them (Google Summer of Code,
>>>> Outreach Project for Women, etc.)
>>>>
>>>> We've split this up into two evenings before.  If you wanted to do
>>>> that, I'd say the main issue is making sure that students are available
>>>> both nights.  Otherwise it can be an issue having a third of attendees
>>>> needing to catch up while the other two thirds are ready to keep going.
>>>>  We've not condensed down to a single evening before, but we'd be happy to
>>>> talk about how we might do that.
>>>>
>>>> As far as time to organize, you'll probably want at least 2-3 weeks to
>>>> do publicity, communicate with attendees, and find volunteers.  We usually
>>>> aim to have a month or more of planning before an event, but have pulled
>>>> off events with only about two weeks to go.  We don't recommend it, though!
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>
>>>>> Would a Tuesday work?  How much time in advance would we need to
>>>>> organize? What would the day consist of?
>>>>>
>>>>>
>>>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> It's wonderful to have you all on board.  I've just created a mailing
>>>>>> list for the event, which we can use to stay coordinated without having to
>>>>>> do a ton of cc-ing.  I've added all of you - it should be easy to
>>>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>>>> but if you run into any trouble doing so, just email me and I can remove
>>>>>> you.
>>>>>>
>>>>>> The next step is to pick a date and location.  As I mentioned before,
>>>>>> you can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>> yours so we can focus our attention on supporting you remotely. We're
>>>>>> generally enthusiastic about day-long, weekend events but other options are
>>>>>> very much possible if that's what you prefer.
>>>>>>
>>>>>> best,
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>>
>>>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.  I
>>>>>>> have added two of the club officers to this email thread.
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for the
>>>>>>>> introductions!
>>>>>>>>
>>>>>>>> Our website <http://campus.openhatch.org/> provides details (and
>>>>>>>> links to more details!) about how to run an event, but here are the first
>>>>>>>> few steps:
>>>>>>>>
>>>>>>>> - You folks pick a date for the event, and find a space to host it.
>>>>>>>>  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>>>
>>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>>>
>>>>>>>> - You send out a brief save-the-date email to the most important
>>>>>>>> mailing lists (usually CS department, WiCS, ACM type lists).  The save the
>>>>>>>> date email can invite those already experienced with open source to get
>>>>>>>> involved as organizers.
>>>>>>>>
>>>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>>>> and from there we can split up the tasks inside.  The event
>>>>>>>> planning overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>>>
>>>>>>>> We've done our best to document every step of the process, but we
>>>>>>>> totally support local organizers such as yourselves customizing the process
>>>>>>>> if you think that'll work better for your campus.  We figured we'd err on
>>>>>>>> the side of providing too much guidance.  :)
>>>>>>>>
>>>>>>>> I'm looking forward to working with all of you!
>>>>>>>>
>>>>>>>> best
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>>>
>>>>>>>>> Hello Shauna,
>>>>>>>>> It would be great to host Open Source Comes to Campus. Please let
>>>>>>>>> us know how we can help make this happen.
>>>>>>>>>
>>>>>>>>> Cheers,
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>>>
>>>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is
>>>>>>>>>> my advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>>>
>>>>>>>>>> Shauna is an organizer for Open Hatch, an organization that runs
>>>>>>>>>> workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>>>> event.
>>>>>>>>>>
>>>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>>>
>>>>>>>>>> Prof. Adler, I do not have the email address for the student who
>>>>>>>>>> is head of the ACM group; if you have a chance would you mind adding him to
>>>>>>>>>> the conversation?
>>>>>>>>>>
>>>>>>>>>> Thanks!
>>>>>>>>>> Meg
>>>>>>>>>>
>>>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Meg,
>>>>>>>>>>>
>>>>>>>>>>> We talked a bit last fall when you helped us run an Open Source
>>>>>>>>>>> Comes to Campus event at UIC.  At the time you mentioned that your advisor
>>>>>>>>>>> was interested in running an event at NEIU.  We’d love to work with the two
>>>>>>>>>>> of you to make that happen!
>>>>>>>>>>>
>>>>>>>>>>> Neither Asheesh nor myself would be able to come out to Chicago
>>>>>>>>>>> to run the event in person, so we’d need someone(s) local to take on the
>>>>>>>>>>> role of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>>>>>>> during and after the event.
>>>>>>>>>>>
>>>>>>>>>>> Let me know what you think!  And please do forward this email
>>>>>>>>>>> along to your advisor.
>>>>>>>>>>>
>>>>>>>>>>> best,
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>>>
>>>>>>>>> Department of Computer Science
>>>>>>>>> Northeastern Illinois University
>>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>>> Phone: (773) 442 4728
>>>>>>>>> f-iacobelli at neiu.edu
>>>>>>>>> http://fid.cl
>>>>>>>>>
>>>>>>>>> www.neiu.edu
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>>
>>>>>>> Department of Computer Science
>>>>>>> Northeastern Illinois University
>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>> r-adler at neiu.edu
>>>>>>> http://cs.neiu.edu/~radler
>>>>>>>
>>>>>>>  www.neiu.edu
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Rachel F. Adler, Assistant Professor
>>>>>
>>>>> Department of Computer Science
>>>>> Northeastern Illinois University
>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>> r-adler at neiu.edu
>>>>> http://cs.neiu.edu/~radler
>>>>>
>>>>>  www.neiu.edu
>>>>>
>>>>>
>>>>>
>>>>
>>>
>>
>


-- 
Rachel F. Adler, Assistant Professor

Department of Computer Science
Northeastern Illinois University
5500 North St. Louis Avenue, Chicago, IL 60625
r-adler at neiu.edu
http://cs.neiu.edu/~radler

 www.neiu.edu
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