[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

Tue Jan 21 22:33:01 UTC 2014

Any further thoughts on when you'd like to hold this event, and if you'd
prefer to do a short event (one evening night) or a full event (full day on
a weekend day, or two weekend evenings)?

best
Shauna

On Thu, Jan 16, 2014 at 2:21 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> We'd be thrilled if you wanted to open up the event to all Chicago-area
> students.  We'd also be enthusiastic about prioritizing outreach and
> registration for women and other underrepresented groups.  (The UIC event
> was for women-identified people only.)  But as the hosts and lead
> organizers, it's up to you how you want to approach the event.  :)
>
>
> On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:
>
>> The UIC event was also open to students from other Chicago area schools
>> who wanted to attend, I'm assuming this event would be the same, is that
>> correct, Shauna?
>>
>>
>> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> A typical event for us is a full day long, with tutorials in the morning
>>> covering open source communication tools (issue trackers, mailing lists,
>>> IRC) and a contributions workshop in the afternoon, where students are
>>> introduced to welcoming open source projects and get started learning about
>>> the project and making contributions.  We like to also have a career panel
>>> as well so students can get a sense of what open source career options
>>> there are, how current community members got involved, what open source
>>> opportunities there currently are for them (Google Summer of Code, Outreach
>>> Project for Women, etc.)
>>>
>>> We've split this up into two evenings before.  If you wanted to do that,
>>> I'd say the main issue is making sure that students are available both
>>> nights.  Otherwise it can be an issue having a third of attendees needing
>>> to catch up while the other two thirds are ready to keep going.  We've not
>>> condensed down to a single evening before, but we'd be happy to talk about
>>> how we might do that.
>>>
>>> As far as time to organize, you'll probably want at least 2-3 weeks to
>>> do publicity, communicate with attendees, and find volunteers.  We usually
>>> aim to have a month or more of planning before an event, but have pulled
>>> off events with only about two weeks to go.  We don't recommend it, though!
>>>
>>>
>>>
>>>
>>>
>>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu> wrote:
>>>
>>>> Would a Tuesday work?  How much time in advance would we need to
>>>> organize? What would the day consist of?
>>>>
>>>>
>>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> It's wonderful to have you all on board.  I've just created a mailing
>>>>> list for the event, which we can use to stay coordinated without having to
>>>>> do a ton of cc-ing.  I've added all of you - it should be easy to
>>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>>> but if you run into any trouble doing so, just email me and I can remove
>>>>> you.
>>>>>
>>>>> The next step is to pick a date and location.  As I mentioned before, you
>>>>> can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>> constraint is that we'd like to not have any events on the same day as
>>>>> yours so we can focus our attention on supporting you remotely. We're
>>>>> generally enthusiastic about day-long, weekend events but other options are
>>>>> very much possible if that's what you prefer.
>>>>>
>>>>> best,
>>>>> Shauna
>>>>>
>>>>>
>>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>>
>>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.  I
>>>>>> have added two of the club officers to this email thread.
>>>>>>
>>>>>>
>>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for the
>>>>>>> introductions!
>>>>>>>
>>>>>>> Our website <http://campus.openhatch.org/> provides details (and
>>>>>>> links to more details!) about how to run an event, but here are the first
>>>>>>> few steps:
>>>>>>>
>>>>>>> - You folks pick a date for the event, and find a space to host it.
>>>>>>>  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>>
>>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>>
>>>>>>> - You send out a brief save-the-date email to the most important
>>>>>>> mailing lists (usually CS department, WiCS, ACM type lists).  The save the
>>>>>>> date email can invite those already experienced with open source to get
>>>>>>> involved as organizers.
>>>>>>>
>>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>>> and from there we can split up the tasks inside.  The event
>>>>>>> planning overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>>
>>>>>>> We've done our best to document every step of the process, but we
>>>>>>> totally support local organizers such as yourselves customizing the process
>>>>>>> if you think that'll work better for your campus.  We figured we'd err on
>>>>>>> the side of providing too much guidance.  :)
>>>>>>>
>>>>>>> I'm looking forward to working with all of you!
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>>
>>>>>>>> Hello Shauna,
>>>>>>>> It would be great to host Open Source Comes to Campus. Please let
>>>>>>>> us know how we can help make this happen.
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>>
>>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is my
>>>>>>>>> advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>>
>>>>>>>>> Shauna is an organizer for Open Hatch, an organization that runs
>>>>>>>>> workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>>> event.
>>>>>>>>>
>>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>>
>>>>>>>>> Prof. Adler, I do not have the email address for the student who
>>>>>>>>> is head of the ACM group; if you have a chance would you mind adding him to
>>>>>>>>> the conversation?
>>>>>>>>>
>>>>>>>>> Thanks!
>>>>>>>>> Meg
>>>>>>>>>
>>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Meg,
>>>>>>>>>>
>>>>>>>>>> We talked a bit last fall when you helped us run an Open Source
>>>>>>>>>> Comes to Campus event at UIC.  At the time you mentioned that your advisor
>>>>>>>>>> was interested in running an event at NEIU.  We’d love to work with the two
>>>>>>>>>> of you to make that happen!
>>>>>>>>>>
>>>>>>>>>> Neither Asheesh nor myself would be able to come out to Chicago
>>>>>>>>>> to run the event in person, so we’d need someone(s) local to take on the
>>>>>>>>>> role of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>>>>>> during and after the event.
>>>>>>>>>>
>>>>>>>>>> Let me know what you think!  And please do forward this email
>>>>>>>>>> along to your advisor.
>>>>>>>>>>
>>>>>>>>>> best,
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>>
>>>>>>>> Department of Computer Science
>>>>>>>> Northeastern Illinois University
>>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>>> Phone: (773) 442 4728
>>>>>>>> f-iacobelli at neiu.edu
>>>>>>>> http://fid.cl
>>>>>>>>
>>>>>>>> www.neiu.edu
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Rachel F. Adler, Assistant Professor
>>>>>>
>>>>>> Department of Computer Science
>>>>>> Northeastern Illinois University
>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>> r-adler at neiu.edu
>>>>>> http://cs.neiu.edu/~radler
>>>>>>
>>>>>>  www.neiu.edu
>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Rachel F. Adler, Assistant Professor
>>>>
>>>> Department of Computer Science
>>>> Northeastern Illinois University
>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>> r-adler at neiu.edu
>>>> http://cs.neiu.edu/~radler
>>>>
>>>>  www.neiu.edu
>>>>
>>>>
>>>>
>>>
>>
>
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