[Campus-neiu-staff] Running an Open Source Comes to Campus Event at NEIU

[Shauna Gordon-McKeon]

We'd be thrilled if you wanted to open up the event to all Chicago-area
students.  We'd also be enthusiastic about prioritizing outreach and
registration for women and other underrepresented groups.  (The UIC event
was for women-identified people only.)  But as the hosts and lead
organizers, it's up to you how you want to approach the event.  :)


On Thu, Jan 16, 2014 at 2:18 PM, meg ford <meg387 at gmail.com> wrote:

> The UIC event was also open to students from other Chicago area schools
> who wanted to attend, I'm assuming this event would be the same, is that
> correct, Shauna?
>
>
> On Thu, Jan 16, 2014 at 1:02 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> A typical event for us is a full day long, with tutorials in the morning
>> covering open source communication tools (issue trackers, mailing lists,
>> IRC) and a contributions workshop in the afternoon, where students are
>> introduced to welcoming open source projects and get started learning about
>> the project and making contributions.  We like to also have a career panel
>> as well so students can get a sense of what open source career options
>> there are, how current community members got involved, what open source
>> opportunities there currently are for them (Google Summer of Code, Outreach
>> Project for Women, etc.)
>>
>> We've split this up into two evenings before.  If you wanted to do that,
>> I'd say the main issue is making sure that students are available both
>> nights.  Otherwise it can be an issue having a third of attendees needing
>> to catch up while the other two thirds are ready to keep going.  We've not
>> condensed down to a single evening before, but we'd be happy to talk about
>> how we might do that.
>>
>> As far as time to organize, you'll probably want at least 2-3 weeks to do
>> publicity, communicate with attendees, and find volunteers.  We usually aim
>> to have a month or more of planning before an event, but have pulled off
>> events with only about two weeks to go.  We don't recommend it, though!
>>
>>
>>
>>
>> On Wed, Jan 15, 2014 at 1:40 PM, Adler, Rachel <r-adler at neiu.edu> wrote:
>>
>>> Would a Tuesday work?  How much time in advance would we need to
>>> organize? What would the day consist of?
>>>
>>>
>>> On Mon, Jan 13, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> It's wonderful to have you all on board.  I've just created a mailing
>>>> list for the event, which we can use to stay coordinated without having to
>>>> do a ton of cc-ing.  I've added all of you - it should be easy to
>>>> unsubscribe if you decide you don't want to be involved in the planning,
>>>> but if you run into any trouble doing so, just email me and I can remove
>>>> you.
>>>>
>>>> The next step is to pick a date and location.  As I mentioned before, you
>>>> can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>> constraint is that we'd like to not have any events on the same day as
>>>> yours so we can focus our attention on supporting you remotely. We're
>>>> generally enthusiastic about day-long, weekend events but other options are
>>>> very much possible if that's what you prefer.
>>>>
>>>> best,
>>>> Shauna
>>>>
>>>>
>>>> On Sun, Jan 12, 2014 at 7:02 PM, Adler, Rachel <r-adler at neiu.edu>wrote:
>>>>
>>>>> The NEIU ACM Chapter is happy to get on board and help arrange.  I
>>>>> have added two of the club officers to this email thread.
>>>>>
>>>>>
>>>>> On Fri, Jan 10, 2014 at 2:21 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> It's a pleasure to virtually meet all of you.  Meg, thanks for the
>>>>>> introductions!
>>>>>>
>>>>>> Our website <http://campus.openhatch.org/> provides details (and
>>>>>> links to more details!) about how to run an event, but here are the first
>>>>>> few steps:
>>>>>>
>>>>>> - You folks pick a date for the event, and find a space to host it.
>>>>>>  You can use this checklist<https://openhatch.org/wiki/OSCTC_space_checklist> to
>>>>>> find an appropriate space.  We're quite flexible regarding dates, the main
>>>>>> constraint is that we'd like to not have any events on the same day as
>>>>>> yours so we can focus our attention on supporting you remotely.
>>>>>>
>>>>>> - I'll make you a mailing list that we organizers can use to
>>>>>> coordinate the event.  Whoever your lead organizers are will be made admins
>>>>>> to the list, and additional people can be added as they get involved.
>>>>>>
>>>>>> - You send out a brief save-the-date email to the most important
>>>>>> mailing lists (usually CS department, WiCS, ACM type lists).  The save the
>>>>>> date email can invite those already experienced with open source to get
>>>>>> involved as organizers.
>>>>>>
>>>>>> - I'll make a copy of this organizational folder<https://drive.google.com/#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c>,
>>>>>> and from there we can split up the tasks inside.  The event planning
>>>>>> overview<https://docs.google.com/document/d/1HncyXIuWBklRJV07wFMUstdg2g6nIMp52ZLZWLSuCGQ/edit>document within the folder goes over all the steps in more detail.
>>>>>>
>>>>>> We've done our best to document every step of the process, but we
>>>>>> totally support local organizers such as yourselves customizing the process
>>>>>> if you think that'll work better for your campus.  We figured we'd err on
>>>>>> the side of providing too much guidance.  :)
>>>>>>
>>>>>> I'm looking forward to working with all of you!
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Fri, Jan 10, 2014 at 1:28 PM, Iacobelli, Francisco <
>>>>>> f-iacobelli at neiu.edu> wrote:
>>>>>>
>>>>>>> Hello Shauna,
>>>>>>> It would be great to host Open Source Comes to Campus. Please let us
>>>>>>> know how we can help make this happen.
>>>>>>>
>>>>>>> Cheers,
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Jan 9, 2014 at 3:02 PM, meg ford <meg387 at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi Shauna, Prof. Iacobelli, and Prof. Adler,
>>>>>>>>
>>>>>>>> Shauna, meet two of my professors from NEIU. Prof. Iacobelli is my
>>>>>>>> advisor, and Prof. Adler is the faculty advisor for the ACM chapter.
>>>>>>>>
>>>>>>>> Shauna is an organizer for Open Hatch, an organization that runs
>>>>>>>> workshops to introduce newcomers to Open Source. Shauna and I were in
>>>>>>>> contact last Fall when she and Asheesh Laroia were organizing an Open
>>>>>>>> Source Comes to Campus event for women at UIC [1]. I mentioned to her that
>>>>>>>> Prof. Iacobelli had expressed interest in having NEIU host an Open Hatch
>>>>>>>> event.
>>>>>>>>
>>>>>>>> Let me know how I can help as things move forward! Last time
>>>>>>>> several of the women from the Chicago Python Workshop were involved in the
>>>>>>>> event so I can reach out to them if we confirm that an event is a go.
>>>>>>>>
>>>>>>>> Prof. Adler, I do not have the email address for the student who is
>>>>>>>> head of the ACM group; if you have a chance would you mind adding him to
>>>>>>>> the conversation?
>>>>>>>>
>>>>>>>> Thanks!
>>>>>>>> Meg
>>>>>>>>
>>>>>>>> [1]http://chicago.openhatch.org/
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Jan 9, 2014 at 1:03 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi Meg,
>>>>>>>>>
>>>>>>>>> We talked a bit last fall when you helped us run an Open Source
>>>>>>>>> Comes to Campus event at UIC.  At the time you mentioned that your advisor
>>>>>>>>> was interested in running an event at NEIU.  We’d love to work with the two
>>>>>>>>> of you to make that happen!
>>>>>>>>>
>>>>>>>>> Neither Asheesh nor myself would be able to come out to Chicago to
>>>>>>>>> run the event in person, so we’d need someone(s) local to take on the role
>>>>>>>>> of lead organizer.  If you go to our website<http://campus.openhatch.org>,
>>>>>>>>> you can find the details of what’s involved in running a full day event,
>>>>>>>>> and how we can support you.  We had a wonderful team of mentors in Chicago
>>>>>>>>> last time, so I’ve got no doubt we can find enough volunteers to run
>>>>>>>>> another great event.  And of course I’ll be available remotely before,
>>>>>>>>> during and after the event.
>>>>>>>>>
>>>>>>>>> Let me know what you think!  And please do forward this email
>>>>>>>>> along to your advisor.
>>>>>>>>>
>>>>>>>>> best,
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Francisco Iacobelli, Assistant Professor
>>>>>>>
>>>>>>> Department of Computer Science
>>>>>>> Northeastern Illinois University
>>>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>>>> Phone: (773) 442 4728
>>>>>>> f-iacobelli at neiu.edu
>>>>>>> http://fid.cl
>>>>>>>
>>>>>>> www.neiu.edu
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Rachel F. Adler, Assistant Professor
>>>>>
>>>>> Department of Computer Science
>>>>> Northeastern Illinois University
>>>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>>>> r-adler at neiu.edu
>>>>> http://cs.neiu.edu/~radler
>>>>>
>>>>>  www.neiu.edu
>>>>>
>>>>>
>>>>>
>>>>
>>>
>>>
>>> --
>>> Rachel F. Adler, Assistant Professor
>>>
>>> Department of Computer Science
>>> Northeastern Illinois University
>>> 5500 North St. Louis Avenue, Chicago, IL 60625
>>> r-adler at neiu.edu
>>> http://cs.neiu.edu/~radler
>>>
>>>  www.neiu.edu
>>>
>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-neiu-staff/attachments/20140116/f223664c/attachment-0001.html>