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[Campus-cornell-staff] planning the event

Susan Chiang skc66 at cornell.edu
Tue Oct 28 22:32:09 UTC 2014 

Hi Shauna,

Yes, Ross is a strong supporter of both of our organizations. We will
definitely shoot him an email; thanks for the suggestion. :)

Susan

On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Also, are you aware of this professor?  http://www.cs.cornell.edu/~ross/
>
> He teaches a class on open source software engineering:
> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>
> We should definitely ask him to mentor at the event!
>
> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Hi there,
>>
>> Sorry for the delay in responding.  I've made a google docs folder for
>> you:
>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>
>> It contains a mentor/volunteer sign up form:
>>
>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>
>> As well as a student sign up form:
>>
>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>
>> I have just asked RIT about sending someone to the event, I will let you
>> know what I hear back.
>>
>> best
>> Shauna
>>
>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <skc66 at cornell.edu> wrote:
>>
>>> Hi Shauna!
>>>
>>> Could you please make a copy of the form for us? Thank you!
>>>
>>> Also yes, could you please ask a member of the RIT open source community
>>> to come? That would be very good to get our open source communities
>>> mingling.
>>>
>>> Thanks,
>>>
>>> Susan
>>>
>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>>
>>>>
>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>> wrote:
>>>>
>>>>> HI Shauna,
>>>>> We were going to send a call for volunteers, would you be able to
>>>>> draft a set of requirements / skills that volunteers would need to know to
>>>>> sign up ? (we were going to send out a google form)
>>>>>
>>>>
>>>> We actually have a template google form:
>>>>
>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>
>>>> Feel free to make a copy of it.  Or if you can't, I can make a copy for
>>>> you.  Or you can make your own form.  :)
>>>>
>>>> It covers the basic things that mentors need to know.  Note that any
>>>> particular mentor doesn't have to know all of them to be a mentor - someone
>>>> can help with irc and issue trackers but step into a learner role when it
>>>> comes time to work on git.
>>>>
>>>>
>>>>>
>>>>> It will also be helpful for the above, if we could know exactly what
>>>>> material will be presented in the short version of this event, and what
>>>>> projects students could work on.
>>>>>
>>>>
>>>> Here's a sample site for a short event:
>>>> http://example-osctc-site.github.io/curriculum/short
>>>>
>>>> It can be modified to fit your needs, and to list the specific projects
>>>> students can work on.  Note that this site teaches students how to find
>>>> projects they like.  We could skip that part and just give people projects
>>>> to work on.  Some projects that would be good to start with are OpenHatch
>>>> projects, Oppia, Mozilla, and Wikimedia.  We could then spend more time on
>>>> specific technical skills like using git.
>>>>
>>>> Let me know if you need more explanation/detail about the possibilities.
>>>>
>>>>
>>>>>
>>>>> We think having one outside volunteer (who is not a student) might be
>>>>> helpful, could we look into that option, we could fund one flight ticket
>>>>> from NYC? Please let us know if anyone is available ?
>>>>>
>>>>
>>>> I will ask around - there may not be anyone free that day.  We may also
>>>> be able to get someone from RIT to come to the event. RIT is closer (and
>>>> therefore less expensive to reimburse mentor travel from) and has an
>>>> amazing open source community. (http://magic.rit.edu/foss/minor.html)
>>>>  Should I ask whether any of the RIT open source community would be willing
>>>> to come to the event?  It might be good to establish connections between
>>>> the RIT open source community and the Cornell open source community.
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>>
>>>>
>>>>>
>>>>> Thanks for your prompt responses and the help!
>>>>>
>>>>> Regards,
>>>>> Jisha Kambo
>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>
>>>>> Computer Science, 2015
>>>>> Cornell University
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Jisha,
>>>>>>
>>>>>> Volunteers can totally be more advanced students.  :)  Sometimes with
>>>>>> these events student organizers really want outside mentors, and in those
>>>>>> cases we try to do our best for them, but if you'd prefer to go with
>>>>>> advanced students as mentors than that's totally fine - and easier for us,
>>>>>> in fact.
>>>>>>
>>>>>> Do you have mentors already, who are familiar with open source?  If
>>>>>> so, we can start going over the setup of the event, including who will do
>>>>>> what, and what projects folks will work on.
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>> wrote:
>>>>>>
>>>>>>> Shauna,
>>>>>>> We are actually not clear about the funding and volunteers. We were
>>>>>>> under the impression that the volunteers could be just students who are
>>>>>>> more experienced and willing to help out, in which case the funding would
>>>>>>> only be required for publicity and food which we can cover from WICC funds.
>>>>>>>
>>>>>>> However, if this involves, other volunteers travelling into Ithaca,
>>>>>>> we would have to think about how much expenditure is expected.
>>>>>>> We're working on a room reservation for the 15th for the day
>>>>>>> (morning until evening) and we would prefer to do a shorter event where
>>>>>>> people can jump straight into building something. Thanks!
>>>>>>>
>>>>>>> Regards,
>>>>>>> Jisha Kambo
>>>>>>> Co-President, WICC
>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>> Computer Science, 2015
>>>>>>> Cornell University
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi again,
>>>>>>>>
>>>>>>>> Were you able to confirm the room?  And what is the status of
>>>>>>>> funding?  If we want to run the event on the 15th, we need to figure out
>>>>>>>> these questions ASAP.
>>>>>>>>
>>>>>>>> An alternative, if things are seeming overwhelming, is to do a short
>>>>>>>> intro event
>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>
>>>>>>>> Let me know what you think soon, so we can plan appropriately.
>>>>>>>>
>>>>>>>> best,
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> The timing depends on what you're comfortable with.  We usually
>>>>>>>>> run from about 10 to about 4.  We find that the majority of folks are ready
>>>>>>>>> to put things down for the day by 4, but there are almost always a few
>>>>>>>>> people, and sometimes 10 or more, who want to keep going with the project
>>>>>>>>> they're working on, so I recommend getting the room til 6 if you can, to
>>>>>>>>> create a space for interested attendees and mentors to keep going.
>>>>>>>>>
>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Shauna,
>>>>>>>>>>
>>>>>>>>>> We have booked the room for Nov 15, but we wanted to clarify the
>>>>>>>>>> time we should have it booked for. When were we going to host the workshop?
>>>>>>>>>>
>>>>>>>>>> Thanks,
>>>>>>>>>>
>>>>>>>>>> Susan & Jisha
>>>>>>>>>>
>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let me know
>>>>>>>>>>> once you've confirmed a room, and also when you know about the budget.  We
>>>>>>>>>>> can potentially help you find sponsors to cover the cost of the event, if
>>>>>>>>>>> your school can't provide funding, but we need lead time to do so.
>>>>>>>>>>>
>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>> - Shauna
>>>>>>>>>>>
>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <skc66 at cornell.edu
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>
>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're trying to get
>>>>>>>>>>>> a room with a lot of outlets, so I'll work on getting a room now and let
>>>>>>>>>>>> you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>
>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>
>>>>>>>>>>>> Susan
>>>>>>>>>>>>
>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Have you been receiving emails to the mailing list?  One of
>>>>>>>>>>>>> our other organizers from a different school was also having trouble with
>>>>>>>>>>>>> the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>
>>>>>>>>>>>>> If we want to do an event this fall we'll need to confirm the
>>>>>>>>>>>>> date & location soon.  Are you still interested in running an event and, if
>>>>>>>>>>>>> so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Is the WICC still interested in running this event?  If so,
>>>>>>>>>>>>>> we should get started with our planning.  The main things to get taken care
>>>>>>>>>>>>>> of are picking a date, finding a location, and working out the budget and
>>>>>>>>>>>>>> funding options for the event.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> With regards to dates, the options right now are Saturday Oct
>>>>>>>>>>>>>> 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.  Do any of
>>>>>>>>>>>>>> those work for you?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> For space, this checklist can help you pick a room:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> As far as budget goes, the event typically costs between
>>>>>>>>>>>>>> $200-$700, which is entirely for food costs - how much depends on the
>>>>>>>>>>>>>> number of attendees and what type of food you order.  Would WICC be able to
>>>>>>>>>>>>>> cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Susan Chiang
>>>>>>>>>> Co-President, WICC
>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>> 286-9709
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>>
>>> --
>>> Susan Chiang
>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
>>>
>>>
>>>
>>
>


-- 
Susan Chiang
Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
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