[Campus-cornell-staff] planning the event

Fri Oct 31 22:49:55 UTC 2014

Hi Shauna,
We actually don't have access to the folder and can't edit the forms / see
the responses, could you share it with me and Susan please, giving us edit
access? We've shot an email to Ross in the meantime. We plan to open
sign-ups this weekend.
We also plan to host a short event, and focus only on the project hacking
part since this is our first time! Thanks!

Regards,
Jisha Kambo
Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>

Computer Science, 2015
Cornell University

On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <skc66 at cornell.edu> wrote:

> Hi Shauna,
>
> Yes, Ross is a strong supporter of both of our organizations. We will
> definitely shoot him an email; thanks for the suggestion. :)
>
> Susan
>
> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Also, are you aware of this professor?  http://www.cs.cornell.edu/~ross/
>>
>> He teaches a class on open source software engineering:
>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>
>> We should definitely ask him to mentor at the event!
>>
>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Hi there,
>>>
>>> Sorry for the delay in responding.  I've made a google docs folder for
>>> you:
>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>
>>> It contains a mentor/volunteer sign up form:
>>>
>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>
>>> As well as a student sign up form:
>>>
>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>
>>> I have just asked RIT about sending someone to the event, I will let you
>>> know what I hear back.
>>>
>>> best
>>> Shauna
>>>
>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <skc66 at cornell.edu>
>>> wrote:
>>>
>>>> Hi Shauna!
>>>>
>>>> Could you please make a copy of the form for us? Thank you!
>>>>
>>>> Also yes, could you please ask a member of the RIT open source
>>>> community to come? That would be very good to get our open source
>>>> communities mingling.
>>>>
>>>> Thanks,
>>>>
>>>> Susan
>>>>
>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>>
>>>>>
>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> HI Shauna,
>>>>>> We were going to send a call for volunteers, would you be able to
>>>>>> draft a set of requirements / skills that volunteers would need to know to
>>>>>> sign up ? (we were going to send out a google form)
>>>>>>
>>>>>
>>>>> We actually have a template google form:
>>>>>
>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>
>>>>> Feel free to make a copy of it.  Or if you can't, I can make a copy
>>>>> for you.  Or you can make your own form.  :)
>>>>>
>>>>> It covers the basic things that mentors need to know.  Note that any
>>>>> particular mentor doesn't have to know all of them to be a mentor - someone
>>>>> can help with irc and issue trackers but step into a learner role when it
>>>>> comes time to work on git.
>>>>>
>>>>>
>>>>>>
>>>>>> It will also be helpful for the above, if we could know exactly what
>>>>>> material will be presented in the short version of this event, and what
>>>>>> projects students could work on.
>>>>>>
>>>>>
>>>>> Here's a sample site for a short event:
>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>
>>>>> It can be modified to fit your needs, and to list the specific
>>>>> projects students can work on.  Note that this site teaches students how to
>>>>> find projects they like.  We could skip that part and just give people
>>>>> projects to work on.  Some projects that would be good to start with are
>>>>> OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then spend
>>>>> more time on specific technical skills like using git.
>>>>>
>>>>> Let me know if you need more explanation/detail about the
>>>>> possibilities.
>>>>>
>>>>>
>>>>>>
>>>>>> We think having one outside volunteer (who is not a student) might be
>>>>>> helpful, could we look into that option, we could fund one flight ticket
>>>>>> from NYC? Please let us know if anyone is available ?
>>>>>>
>>>>>
>>>>> I will ask around - there may not be anyone free that day.  We may
>>>>> also be able to get someone from RIT to come to the event. RIT is closer
>>>>> (and therefore less expensive to reimburse mentor travel from) and has an
>>>>> amazing open source community. (http://magic.rit.edu/foss/minor.html)
>>>>>  Should I ask whether any of the RIT open source community would be willing
>>>>> to come to the event?  It might be good to establish connections between
>>>>> the RIT open source community and the Cornell open source community.
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>>
>>>>>> Thanks for your prompt responses and the help!
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Hi Jisha,
>>>>>>>
>>>>>>> Volunteers can totally be more advanced students.  :)  Sometimes
>>>>>>> with these events student organizers really want outside mentors, and in
>>>>>>> those cases we try to do our best for them, but if you'd prefer to go with
>>>>>>> advanced students as mentors than that's totally fine - and easier for us,
>>>>>>> in fact.
>>>>>>>
>>>>>>> Do you have mentors already, who are familiar with open source?  If
>>>>>>> so, we can start going over the setup of the event, including who will do
>>>>>>> what, and what projects folks will work on.
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Shauna,
>>>>>>>> We are actually not clear about the funding and volunteers. We were
>>>>>>>> under the impression that the volunteers could be just students who are
>>>>>>>> more experienced and willing to help out, in which case the funding would
>>>>>>>> only be required for publicity and food which we can cover from WICC funds.
>>>>>>>>
>>>>>>>> However, if this involves, other volunteers travelling into Ithaca,
>>>>>>>> we would have to think about how much expenditure is expected.
>>>>>>>> We're working on a room reservation for the 15th for the day
>>>>>>>> (morning until evening) and we would prefer to do a shorter event where
>>>>>>>> people can jump straight into building something. Thanks!
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Jisha Kambo
>>>>>>>> Co-President, WICC
>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>> Computer Science, 2015
>>>>>>>> Cornell University
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi again,
>>>>>>>>>
>>>>>>>>> Were you able to confirm the room?  And what is the status of
>>>>>>>>> funding?  If we want to run the event on the 15th, we need to figure out
>>>>>>>>> these questions ASAP.
>>>>>>>>>
>>>>>>>>> An alternative, if things are seeming overwhelming, is to do a short
>>>>>>>>> intro event
>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>
>>>>>>>>> Let me know what you think soon, so we can plan appropriately.
>>>>>>>>>
>>>>>>>>> best,
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> The timing depends on what you're comfortable with.  We usually
>>>>>>>>>> run from about 10 to about 4.  We find that the majority of folks are ready
>>>>>>>>>> to put things down for the day by 4, but there are almost always a few
>>>>>>>>>> people, and sometimes 10 or more, who want to keep going with the project
>>>>>>>>>> they're working on, so I recommend getting the room til 6 if you can, to
>>>>>>>>>> create a space for interested attendees and mentors to keep going.
>>>>>>>>>>
>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <skc66 at cornell.edu
>>>>>>>>>> > wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>
>>>>>>>>>>> We have booked the room for Nov 15, but we wanted to clarify the
>>>>>>>>>>> time we should have it booked for. When were we going to host the workshop?
>>>>>>>>>>>
>>>>>>>>>>> Thanks,
>>>>>>>>>>>
>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>
>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let me know
>>>>>>>>>>>> once you've confirmed a room, and also when you know about the budget.  We
>>>>>>>>>>>> can potentially help you find sponsors to cover the cost of the event, if
>>>>>>>>>>>> your school can't provide funding, but we need lead time to do so.
>>>>>>>>>>>>
>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>
>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>
>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're trying to get
>>>>>>>>>>>>> a room with a lot of outlets, so I'll work on getting a room now and let
>>>>>>>>>>>>> you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Have you been receiving emails to the mailing list?  One of
>>>>>>>>>>>>>> our other organizers from a different school was also having trouble with
>>>>>>>>>>>>>> the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> If we want to do an event this fall we'll need to confirm the
>>>>>>>>>>>>>> date & location soon.  Are you still interested in running an event and, if
>>>>>>>>>>>>>> so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Is the WICC still interested in running this event?  If so,
>>>>>>>>>>>>>>> we should get started with our planning.  The main things to get taken care
>>>>>>>>>>>>>>> of are picking a date, finding a location, and working out the budget and
>>>>>>>>>>>>>>> funding options for the event.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> With regards to dates, the options right now are Saturday
>>>>>>>>>>>>>>> Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.  Do any
>>>>>>>>>>>>>>> of those work for you?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> For space, this checklist can help you pick a room:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> As far as budget goes, the event typically costs between
>>>>>>>>>>>>>>> $200-$700, which is entirely for food costs - how much depends on the
>>>>>>>>>>>>>>> number of attendees and what type of food you order.  Would WICC be able to
>>>>>>>>>>>>>>> cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Susan Chiang
>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>> 286-9709
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Susan Chiang
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
>>>>
>>>>
>>>>
>>>
>>
>
>
> --
> Susan Chiang
> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
>
>
>
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