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[Campus-cornell-staff] planning the event

Shauna Gordon-McKeon shaunagm at gmail.com
Tue Oct 28 22:29:22 UTC 2014 

Also, are you aware of this professor?  http://www.cs.cornell.edu/~ross/

He teaches a class on open source software engineering:
http://www.cs.cornell.edu/courses/cs5152/2013Sp/

We should definitely ask him to mentor at the event!

On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Hi there,
>
> Sorry for the delay in responding.  I've made a google docs folder for
> you:
> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>
> It contains a mentor/volunteer sign up form:
>
> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>
> As well as a student sign up form:
>
> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>
> I have just asked RIT about sending someone to the event, I will let you
> know what I hear back.
>
> best
> Shauna
>
> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <skc66 at cornell.edu> wrote:
>
>> Hi Shauna!
>>
>> Could you please make a copy of the form for us? Thank you!
>>
>> Also yes, could you please ask a member of the RIT open source community
>> to come? That would be very good to get our open source communities
>> mingling.
>>
>> Thanks,
>>
>> Susan
>>
>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>>
>>>
>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> HI Shauna,
>>>> We were going to send a call for volunteers, would you be able to draft
>>>> a set of requirements / skills that volunteers would need to know to sign
>>>> up ? (we were going to send out a google form)
>>>>
>>>
>>> We actually have a template google form:
>>>
>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>
>>> Feel free to make a copy of it.  Or if you can't, I can make a copy for
>>> you.  Or you can make your own form.  :)
>>>
>>> It covers the basic things that mentors need to know.  Note that any
>>> particular mentor doesn't have to know all of them to be a mentor - someone
>>> can help with irc and issue trackers but step into a learner role when it
>>> comes time to work on git.
>>>
>>>
>>>>
>>>> It will also be helpful for the above, if we could know exactly what
>>>> material will be presented in the short version of this event, and what
>>>> projects students could work on.
>>>>
>>>
>>> Here's a sample site for a short event:
>>> http://example-osctc-site.github.io/curriculum/short
>>>
>>> It can be modified to fit your needs, and to list the specific projects
>>> students can work on.  Note that this site teaches students how to find
>>> projects they like.  We could skip that part and just give people projects
>>> to work on.  Some projects that would be good to start with are OpenHatch
>>> projects, Oppia, Mozilla, and Wikimedia.  We could then spend more time on
>>> specific technical skills like using git.
>>>
>>> Let me know if you need more explanation/detail about the possibilities.
>>>
>>>
>>>>
>>>> We think having one outside volunteer (who is not a student) might be
>>>> helpful, could we look into that option, we could fund one flight ticket
>>>> from NYC? Please let us know if anyone is available ?
>>>>
>>>
>>> I will ask around - there may not be anyone free that day.  We may also
>>> be able to get someone from RIT to come to the event. RIT is closer (and
>>> therefore less expensive to reimburse mentor travel from) and has an
>>> amazing open source community. (http://magic.rit.edu/foss/minor.html)
>>>  Should I ask whether any of the RIT open source community would be willing
>>> to come to the event?  It might be good to establish connections between
>>> the RIT open source community and the Cornell open source community.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>>
>>>>
>>>> Thanks for your prompt responses and the help!
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Hi Jisha,
>>>>>
>>>>> Volunteers can totally be more advanced students.  :)  Sometimes with
>>>>> these events student organizers really want outside mentors, and in those
>>>>> cases we try to do our best for them, but if you'd prefer to go with
>>>>> advanced students as mentors than that's totally fine - and easier for us,
>>>>> in fact.
>>>>>
>>>>> Do you have mentors already, who are familiar with open source?  If
>>>>> so, we can start going over the setup of the event, including who will do
>>>>> what, and what projects folks will work on.
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> Shauna,
>>>>>> We are actually not clear about the funding and volunteers. We were
>>>>>> under the impression that the volunteers could be just students who are
>>>>>> more experienced and willing to help out, in which case the funding would
>>>>>> only be required for publicity and food which we can cover from WICC funds.
>>>>>>
>>>>>> However, if this involves, other volunteers travelling into Ithaca,
>>>>>> we would have to think about how much expenditure is expected.
>>>>>> We're working on a room reservation for the 15th for the day (morning
>>>>>> until evening) and we would prefer to do a shorter event where people can
>>>>>> jump straight into building something. Thanks!
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Hi again,
>>>>>>>
>>>>>>> Were you able to confirm the room?  And what is the status of
>>>>>>> funding?  If we want to run the event on the 15th, we need to figure out
>>>>>>> these questions ASAP.
>>>>>>>
>>>>>>> An alternative, if things are seeming overwhelming, is to do a short
>>>>>>> intro event
>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>
>>>>>>> Let me know what you think soon, so we can plan appropriately.
>>>>>>>
>>>>>>> best,
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> The timing depends on what you're comfortable with.  We usually run
>>>>>>>> from about 10 to about 4.  We find that the majority of folks are ready to
>>>>>>>> put things down for the day by 4, but there are almost always a few people,
>>>>>>>> and sometimes 10 or more, who want to keep going with the project they're
>>>>>>>> working on, so I recommend getting the room til 6 if you can, to create a
>>>>>>>> space for interested attendees and mentors to keep going.
>>>>>>>>
>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi Shauna,
>>>>>>>>>
>>>>>>>>> We have booked the room for Nov 15, but we wanted to clarify the
>>>>>>>>> time we should have it booked for. When were we going to host the workshop?
>>>>>>>>>
>>>>>>>>> Thanks,
>>>>>>>>>
>>>>>>>>> Susan & Jisha
>>>>>>>>>
>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let me know
>>>>>>>>>> once you've confirmed a room, and also when you know about the budget.  We
>>>>>>>>>> can potentially help you find sponsors to cover the cost of the event, if
>>>>>>>>>> your school can't provide funding, but we need lead time to do so.
>>>>>>>>>>
>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>> - Shauna
>>>>>>>>>>
>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>
>>>>>>>>>>> The Nov 15th looks like a good day for us. We're trying to get a
>>>>>>>>>>> room with a lot of outlets, so I'll work on getting a room now and let you
>>>>>>>>>>> know the exact room as soon as we get a confirmation.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>
>>>>>>>>>>> Susan
>>>>>>>>>>>
>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>
>>>>>>>>>>>> Have you been receiving emails to the mailing list?  One of our
>>>>>>>>>>>> other organizers from a different school was also having trouble with the
>>>>>>>>>>>> list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>
>>>>>>>>>>>> If we want to do an event this fall we'll need to confirm the
>>>>>>>>>>>> date & location soon.  Are you still interested in running an event and, if
>>>>>>>>>>>> so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>
>>>>>>>>>>>> best
>>>>>>>>>>>> Shauna
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Is the WICC still interested in running this event?  If so, we
>>>>>>>>>>>>> should get started with our planning.  The main things to get taken care of
>>>>>>>>>>>>> are picking a date, finding a location, and working out the budget and
>>>>>>>>>>>>> funding options for the event.
>>>>>>>>>>>>>
>>>>>>>>>>>>> With regards to dates, the options right now are Saturday Oct
>>>>>>>>>>>>> 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.  Do any of
>>>>>>>>>>>>> those work for you?
>>>>>>>>>>>>>
>>>>>>>>>>>>> For space, this checklist can help you pick a room:
>>>>>>>>>>>>>
>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>
>>>>>>>>>>>>> As far as budget goes, the event typically costs between
>>>>>>>>>>>>> $200-$700, which is entirely for food costs - how much depends on the
>>>>>>>>>>>>> number of attendees and what type of food you order.  Would WICC be able to
>>>>>>>>>>>>> cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Susan Chiang
>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Susan Chiang
>>>>>>>>> Co-President, WICC
>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>> 286-9709
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>>
>> --
>> Susan Chiang
>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571) 286-9709
>>
>>
>>
>
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