[Campus-cornell-staff] planning the event

Thu Nov 6 17:57:49 UTC 2014

Here's my recommendation.  Start with the group as a whole going through
"Intro to open source communications tools" and "intro to git/github".
These can both be done with self-guided lessons, and student mentors can
help.  If the student mentors don't know the answers, that's totally okay!
They can role model good problem-solving approaches, such as asking for
help on IRC, asking a friend, looking up error messages on google, etc.

This should take about half an hour for the quick people and closer to 1.5
hours for people who get stuck.  I'd recommend that every half hour there
be a quick break - snacks if you have them, stretching if you don't.
Before jumping back into the work, students who are finished should be
invited to join one of the project tables.

(I'm not quite sure how this will work logistically.  How much space do you
have and what does the setup look like?)

For the project tables, I recommend:

* An OpenHatch table (for contributing to OpenHatch projects)
* A Mozilla table (for contributing to Mozilla projects)
* A third project table -- do you have a type of project you'd like to
feature here?
* A project table for making accessibility improvements to many different
projects
* A table for learning how to find your own project:
https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum/Finding_a_Project

Do you have five student mentors who could lead those five project tables,
plus an additional few mentors who can help the people who are taking
longer on the github activity?

On Wed, Nov 5, 2014 at 8:58 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:

> Hi Shauna,
> Prof Ross Tate gave us the recommendation that:
>
> You'll want to have preselected small issues from a variety of
> small/medium-sized projects. That'll cut out the biggest factor of "how do
> I get integrated into this project". You'll also want to have someone
> actually have done the setup for each of these projects so that they can
> assist others (this can take a surprising amount of time). Also, the
> Git/GitHub tutorial is a must.
>
> Since the workshop is only 3 hours long, I agree that helping the students
> in the absence of experienced volunteers would be most efficient if we've
> pre-selected at least some issues and done the set-up for some too, what do
> you think ? Would you be able to help suggest some projects / narrow down
> the list ? Thanks!
>
> Regards,
> Jisha Kambo
> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>
> Computer Science, 2015
> Cornell University
>
>
>
> On Wed, Nov 5, 2014 at 5:12 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Done!  :)
>>
>> On Wed, Nov 5, 2014 at 3:53 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>
>>> Hi Shauna,
>>> Yes, that would be great. Could you please send to :
>>> Jisha Kambo
>>>
>>> C/o Women in Computing at Cornell
>>>
>>> 424 Gates Hall
>>>
>>> Cornell University
>>> Ithaca, NY-14853
>>>
>>> Thanks!
>>>
>>> Regards,
>>> Jisha Kambo
>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>
>>> Computer Science, 2015
>>> Cornell University
>>>
>>>
>>>
>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Did I ask you if you want OpenHatch stickers at your event?  If you do,
>>>> just let me know where to send them to and how many you want.  (Our
>>>> OpenHatch stickers are of our penguin: <
>>>> http://openhatch.org/static/images/penguin.png>).
>>>>
>>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Sounds great.  :)
>>>>>
>>>>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> The main list-serve email went out just yesterday, we're creating a
>>>>>> Facebook event and inviting people soon!
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Also, just checked the folder - it looks like only a few people are
>>>>>>> signed up.  How are the publicity efforts going?
>>>>>>>
>>>>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Ah yes.  We've just started doing these trainings, so we don't have
>>>>>>>> any taped yet.
>>>>>>>>
>>>>>>>> Again, let me know if there's a specific time that works for all of
>>>>>>>> you - otherwise, I'll make sure you get the sign up form later today and
>>>>>>>> you can pick dates individually.
>>>>>>>>
>>>>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>>>>> Thanks!
>>>>>>>>>
>>>>>>>>> Shauna wrote:
>>>>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>>>>> getting used to open source software development.  :)
>>>>>>>>>
>>>>>>>>> Three hours is enough time for some people to contribute and for
>>>>>>>>> others to get started.  Folks should be encouraged to work in groups and to
>>>>>>>>> communicate well but they certainly don't need to.
>>>>>>>>>
>>>>>>>>> Regards,
>>>>>>>>> Jisha Kambo
>>>>>>>>> Co-President, WICC
>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>> Computer Science, 2015
>>>>>>>>> Cornell University
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Here's my suggestion.  Have a brief introduction for everybody as
>>>>>>>>>> a group.  During that time period, go over:
>>>>>>>>>>
>>>>>>>>>> - what open source is and why you'd want to participate (slides:
>>>>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>>>>> )
>>>>>>>>>> - how the event is going to work
>>>>>>>>>> - introduce the webchat version of IRC so that folks can ask for
>>>>>>>>>> help in #openhatch if they run into questions and can't find a local mentor
>>>>>>>>>>
>>>>>>>>>> This should take about 20 minutes or so.
>>>>>>>>>>
>>>>>>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>>>>>>> tables will you have?  I suggest:
>>>>>>>>>>
>>>>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a
>>>>>>>>>> group go through our Intro to Communications Tools activities.  If there's
>>>>>>>>>> a student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>>>>> videochat training with them to go over how to do it.
>>>>>>>>>>
>>>>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step through
>>>>>>>>>> the self-guided activity, or have a student organizer who we can help train
>>>>>>>>>> lead students through this.
>>>>>>>>>>
>>>>>>>>>> For the remaining tables, there are a few different "themes" you
>>>>>>>>>> can have:
>>>>>>>>>>
>>>>>>>>>> - We can pick between 1 and 4 projects for students to work on.
>>>>>>>>>> They can work through the setup/installation together and then tackle
>>>>>>>>>> pre-selected tasks together or individually.
>>>>>>>>>>
>>>>>>>>>> - There are some specific tasks we like to teach as well, listed
>>>>>>>>>> here <
>>>>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>>>>
>>>>>>>>>> If people want to lead these groups, again, we can do videochat
>>>>>>>>>> trainings and help you get prepped for that.
>>>>>>>>>>
>>>>>>>>>> How many mentors do you think you'll have, and how many student
>>>>>>>>>> signups?
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>>>>> students either, thank you!
>>>>>>>>>>>
>>>>>>>>>>> Regards,
>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>
>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>> Cornell University
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> You should have access now.
>>>>>>>>>>>>
>>>>>>>>>>>> Your plan for the short event sounds great.  I do suggest
>>>>>>>>>>>> having a table or two or three for folks who want to work through the
>>>>>>>>>>>> self-guided versions of how to use IRC, issue trackers, and git, since
>>>>>>>>>>>> those might be obstacles to making contributions.
>>>>>>>>>>>>
>>>>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>>>>> the contributions workshop.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <
>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>> We actually don't have access to the folder and can't edit the
>>>>>>>>>>>>> forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>>>>> We also plan to host a short event, and focus only on the
>>>>>>>>>>>>> project hacking part since this is our first time! Thanks!
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <
>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Yes, Ross is a strong supporter of both of our organizations.
>>>>>>>>>>>>>> We will definitely shoot him an email; thanks for the suggestion. :)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google docs
>>>>>>>>>>>>>>>> folder for you:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I have just asked RIT about sending someone to the event, I
>>>>>>>>>>>>>>>> will let you know what I hear back.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank you!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would you
>>>>>>>>>>>>>>>>>>> be able to draft a set of requirements / skills that volunteers would need
>>>>>>>>>>>>>>>>>>> to know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can
>>>>>>>>>>>>>>>>>> make a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.
>>>>>>>>>>>>>>>>>> Note that any particular mentor doesn't have to know all of them to be a
>>>>>>>>>>>>>>>>>> mentor - someone can help with irc and issue trackers but step into a
>>>>>>>>>>>>>>>>>> learner role when it comes time to work on git.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about the
>>>>>>>>>>>>>>>>>> possibilities.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that
>>>>>>>>>>>>>>>>>> day.  We may also be able to get someone from RIT to come to the event. RIT
>>>>>>>>>>>>>>>>>> is closer (and therefore less expensive to reimburse mentor travel from)
>>>>>>>>>>>>>>>>>> and has an amazing open source community. (
>>>>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask
>>>>>>>>>>>>>>>>>> whether any of the RIT open source community would be willing to come to
>>>>>>>>>>>>>>>>>> the event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with open
>>>>>>>>>>>>>>>>>>>> source?  If so, we can start going over the setup of the event, including
>>>>>>>>>>>>>>>>>>>> who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers travelling
>>>>>>>>>>>>>>>>>>>>> into Ithaca, we would have to think about how much expenditure is expected.
>>>>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for
>>>>>>>>>>>>>>>>>>>>> the day (morning until evening) and we would prefer to do a shorter event
>>>>>>>>>>>>>>>>>>>>> where people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the
>>>>>>>>>>>>>>>>>>>>>> status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming,
>>>>>>>>>>>>>>>>>>>>>> is to do a short intro event
>>>>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable with.
>>>>>>>>>>>>>>>>>>>>>>> We usually run from about 10 to about 4.  We find that the majority of
>>>>>>>>>>>>>>>>>>>>>>> folks are ready to put things down for the day by 4, but there are almost
>>>>>>>>>>>>>>>>>>>>>>> always a few people, and sometimes 10 or more, who want to keep going with
>>>>>>>>>>>>>>>>>>>>>>> the project they're working on, so I recommend getting the room til 6 if
>>>>>>>>>>>>>>>>>>>>>>> you can, to create a space for interested attendees and mentors to keep
>>>>>>>>>>>>>>>>>>>>>>> going.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted
>>>>>>>>>>>>>>>>>>>>>>>> to clarify the time we should have it booked for. When were we going to
>>>>>>>>>>>>>>>>>>>>>>>> host the workshop?
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do
>>>>>>>>>>>>>>>>>>>>>>>>> let me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need
>>>>>>>>>>>>>>>>>>>>>>>>>>> to confirm the date & location soon.  Are you still interested in running
>>>>>>>>>>>>>>>>>>>>>>>>>>> an event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now
>>>>>>>>>>>>>>>>>>>>>>>>>>>> are Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov
>>>>>>>>>>>>>>>>>>>>>>>>>>>> 16th.  Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a
>>>>>>>>>>>>>>>>>>>>>>>>>>>> room:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically
>>>>>>>>>>>>>>>>>>>>>>>>>>>> costs between $200-$700, which is entirely for food costs - how much
>>>>>>>>>>>>>>>>>>>>>>>>>>>> depends on the number of attendees and what type of food you order.  Would
>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICC be able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/>
>>>>>>>>>>>>>>>>>>>>>>>> | (571) 286-9709
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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