[Campus-cornell-staff] planning the event

Thu Nov 6 01:58:48 UTC 2014

Hi Shauna,
Prof Ross Tate gave us the recommendation that:

You'll want to have preselected small issues from a variety of
small/medium-sized projects. That'll cut out the biggest factor of "how do
I get integrated into this project". You'll also want to have someone
actually have done the setup for each of these projects so that they can
assist others (this can take a surprising amount of time). Also, the
Git/GitHub tutorial is a must.

Since the workshop is only 3 hours long, I agree that helping the students
in the absence of experienced volunteers would be most efficient if we've
pre-selected at least some issues and done the set-up for some too, what do
you think ? Would you be able to help suggest some projects / narrow down
the list ? Thanks!

Regards,
Jisha Kambo
Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>

Computer Science, 2015
Cornell University

On Wed, Nov 5, 2014 at 5:12 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Done!  :)
>
> On Wed, Nov 5, 2014 at 3:53 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>
>> Hi Shauna,
>> Yes, that would be great. Could you please send to :
>> Jisha Kambo
>>
>> C/o Women in Computing at Cornell
>>
>> 424 Gates Hall
>>
>> Cornell University
>> Ithaca, NY-14853
>>
>> Thanks!
>>
>> Regards,
>> Jisha Kambo
>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>
>> Computer Science, 2015
>> Cornell University
>>
>>
>>
>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Did I ask you if you want OpenHatch stickers at your event?  If you do,
>>> just let me know where to send them to and how many you want.  (Our
>>> OpenHatch stickers are of our penguin: <
>>> http://openhatch.org/static/images/penguin.png>).
>>>
>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Sounds great.  :)
>>>>
>>>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>>
>>>>> The main list-serve email went out just yesterday, we're creating a
>>>>> Facebook event and inviting people soon!
>>>>>
>>>>> Regards,
>>>>> Jisha Kambo
>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>
>>>>> Computer Science, 2015
>>>>> Cornell University
>>>>>
>>>>>
>>>>>
>>>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Also, just checked the folder - it looks like only a few people are
>>>>>> signed up.  How are the publicity efforts going?
>>>>>>
>>>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Ah yes.  We've just started doing these trainings, so we don't have
>>>>>>> any taped yet.
>>>>>>>
>>>>>>> Again, let me know if there's a specific time that works for all of
>>>>>>> you - otherwise, I'll make sure you get the sign up form later today and
>>>>>>> you can pick dates individually.
>>>>>>>
>>>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>>>> Thanks!
>>>>>>>>
>>>>>>>> Shauna wrote:
>>>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>>>> getting used to open source software development.  :)
>>>>>>>>
>>>>>>>> Three hours is enough time for some people to contribute and for
>>>>>>>> others to get started.  Folks should be encouraged to work in groups and to
>>>>>>>> communicate well but they certainly don't need to.
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Jisha Kambo
>>>>>>>> Co-President, WICC
>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>> Computer Science, 2015
>>>>>>>> Cornell University
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Here's my suggestion.  Have a brief introduction for everybody as
>>>>>>>>> a group.  During that time period, go over:
>>>>>>>>>
>>>>>>>>> - what open source is and why you'd want to participate (slides:
>>>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>>>> )
>>>>>>>>> - how the event is going to work
>>>>>>>>> - introduce the webchat version of IRC so that folks can ask for
>>>>>>>>> help in #openhatch if they run into questions and can't find a local mentor
>>>>>>>>>
>>>>>>>>> This should take about 20 minutes or so.
>>>>>>>>>
>>>>>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>>>>>> tables will you have?  I suggest:
>>>>>>>>>
>>>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a
>>>>>>>>> group go through our Intro to Communications Tools activities.  If there's
>>>>>>>>> a student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>>>> videochat training with them to go over how to do it.
>>>>>>>>>
>>>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step through
>>>>>>>>> the self-guided activity, or have a student organizer who we can help train
>>>>>>>>> lead students through this.
>>>>>>>>>
>>>>>>>>> For the remaining tables, there are a few different "themes" you
>>>>>>>>> can have:
>>>>>>>>>
>>>>>>>>> - We can pick between 1 and 4 projects for students to work on.
>>>>>>>>> They can work through the setup/installation together and then tackle
>>>>>>>>> pre-selected tasks together or individually.
>>>>>>>>>
>>>>>>>>> - There are some specific tasks we like to teach as well, listed
>>>>>>>>> here <
>>>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>>>
>>>>>>>>> If people want to lead these groups, again, we can do videochat
>>>>>>>>> trainings and help you get prepped for that.
>>>>>>>>>
>>>>>>>>> How many mentors do you think you'll have, and how many student
>>>>>>>>> signups?
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Shauna,
>>>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>>>> students either, thank you!
>>>>>>>>>>
>>>>>>>>>> Regards,
>>>>>>>>>> Jisha Kambo
>>>>>>>>>> Co-President, WICC
>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>> Computer Science, 2015
>>>>>>>>>> Cornell University
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> You should have access now.
>>>>>>>>>>>
>>>>>>>>>>> Your plan for the short event sounds great.  I do suggest having
>>>>>>>>>>> a table or two or three for folks who want to work through the self-guided
>>>>>>>>>>> versions of how to use IRC, issue trackers, and git, since those might be
>>>>>>>>>>> obstacles to making contributions.
>>>>>>>>>>>
>>>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>>>> the contributions workshop.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <jk2228 at cornell.edu
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>> We actually don't have access to the folder and can't edit the
>>>>>>>>>>>> forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>>>> We also plan to host a short event, and focus only on the
>>>>>>>>>>>> project hacking part since this is our first time! Thanks!
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> Regards,
>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>
>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <
>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Yes, Ross is a strong supporter of both of our organizations.
>>>>>>>>>>>>> We will definitely shoot him an email; thanks for the suggestion. :)
>>>>>>>>>>>>>
>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google docs
>>>>>>>>>>>>>>> folder for you:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I have just asked RIT about sending someone to the event, I
>>>>>>>>>>>>>>> will let you know what I hear back.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank you!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would you be
>>>>>>>>>>>>>>>>>> able to draft a set of requirements / skills that volunteers would need to
>>>>>>>>>>>>>>>>>> know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can
>>>>>>>>>>>>>>>>> make a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.
>>>>>>>>>>>>>>>>> Note that any particular mentor doesn't have to know all of them to be a
>>>>>>>>>>>>>>>>> mentor - someone can help with irc and issue trackers but step into a
>>>>>>>>>>>>>>>>> learner role when it comes time to work on git.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about the
>>>>>>>>>>>>>>>>> possibilities.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that
>>>>>>>>>>>>>>>>> day.  We may also be able to get someone from RIT to come to the event. RIT
>>>>>>>>>>>>>>>>> is closer (and therefore less expensive to reimburse mentor travel from)
>>>>>>>>>>>>>>>>> and has an amazing open source community. (
>>>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask
>>>>>>>>>>>>>>>>> whether any of the RIT open source community would be willing to come to
>>>>>>>>>>>>>>>>> the event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with open
>>>>>>>>>>>>>>>>>>> source?  If so, we can start going over the setup of the event, including
>>>>>>>>>>>>>>>>>>> who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers travelling
>>>>>>>>>>>>>>>>>>>> into Ithaca, we would have to think about how much expenditure is expected.
>>>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for
>>>>>>>>>>>>>>>>>>>> the day (morning until evening) and we would prefer to do a shorter event
>>>>>>>>>>>>>>>>>>>> where people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the
>>>>>>>>>>>>>>>>>>>>> status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming, is
>>>>>>>>>>>>>>>>>>>>> to do a short intro event
>>>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable with.
>>>>>>>>>>>>>>>>>>>>>> We usually run from about 10 to about 4.  We find that the majority of
>>>>>>>>>>>>>>>>>>>>>> folks are ready to put things down for the day by 4, but there are almost
>>>>>>>>>>>>>>>>>>>>>> always a few people, and sometimes 10 or more, who want to keep going with
>>>>>>>>>>>>>>>>>>>>>> the project they're working on, so I recommend getting the room til 6 if
>>>>>>>>>>>>>>>>>>>>>> you can, to create a space for interested attendees and mentors to keep
>>>>>>>>>>>>>>>>>>>>>> going.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted to
>>>>>>>>>>>>>>>>>>>>>>> clarify the time we should have it booked for. When were we going to host
>>>>>>>>>>>>>>>>>>>>>>> the workshop?
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do
>>>>>>>>>>>>>>>>>>>>>>>> let me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need to
>>>>>>>>>>>>>>>>>>>>>>>>>> confirm the date & location soon.  Are you still interested in running an
>>>>>>>>>>>>>>>>>>>>>>>>>> event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now are
>>>>>>>>>>>>>>>>>>>>>>>>>>> Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.
>>>>>>>>>>>>>>>>>>>>>>>>>>> Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a
>>>>>>>>>>>>>>>>>>>>>>>>>>> room:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically costs
>>>>>>>>>>>>>>>>>>>>>>>>>>> between $200-$700, which is entirely for food costs - how much depends on
>>>>>>>>>>>>>>>>>>>>>>>>>>> the number of attendees and what type of food you order.  Would WICC be
>>>>>>>>>>>>>>>>>>>>>>>>>>> able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/>
>>>>>>>>>>>>>>>>>>>>>>> | (571) 286-9709
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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