[Campus-cornell-staff] planning the event

[Shauna Gordon-McKeon]

Done!  :)

On Wed, Nov 5, 2014 at 3:53 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:

> Hi Shauna,
> Yes, that would be great. Could you please send to :
> Jisha Kambo
>
> C/o Women in Computing at Cornell
>
> 424 Gates Hall
>
> Cornell University
> Ithaca, NY-14853
>
> Thanks!
>
> Regards,
> Jisha Kambo
> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>
> Computer Science, 2015
> Cornell University
>
>
>
> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Did I ask you if you want OpenHatch stickers at your event?  If you do,
>> just let me know where to send them to and how many you want.  (Our
>> OpenHatch stickers are of our penguin: <
>> http://openhatch.org/static/images/penguin.png>).
>>
>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Sounds great.  :)
>>>
>>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> The main list-serve email went out just yesterday, we're creating a
>>>> Facebook event and inviting people soon!
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Also, just checked the folder - it looks like only a few people are
>>>>> signed up.  How are the publicity efforts going?
>>>>>
>>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Ah yes.  We've just started doing these trainings, so we don't have
>>>>>> any taped yet.
>>>>>>
>>>>>> Again, let me know if there's a specific time that works for all of
>>>>>> you - otherwise, I'll make sure you get the sign up form later today and
>>>>>> you can pick dates individually.
>>>>>>
>>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>> wrote:
>>>>>>
>>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>>> Thanks!
>>>>>>>
>>>>>>> Shauna wrote:
>>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>>> getting used to open source software development.  :)
>>>>>>>
>>>>>>> Three hours is enough time for some people to contribute and for
>>>>>>> others to get started.  Folks should be encouraged to work in groups and to
>>>>>>> communicate well but they certainly don't need to.
>>>>>>>
>>>>>>> Regards,
>>>>>>> Jisha Kambo
>>>>>>> Co-President, WICC
>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>> Computer Science, 2015
>>>>>>> Cornell University
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Here's my suggestion.  Have a brief introduction for everybody as a
>>>>>>>> group.  During that time period, go over:
>>>>>>>>
>>>>>>>> - what open source is and why you'd want to participate (slides:
>>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>>> )
>>>>>>>> - how the event is going to work
>>>>>>>> - introduce the webchat version of IRC so that folks can ask for
>>>>>>>> help in #openhatch if they run into questions and can't find a local mentor
>>>>>>>>
>>>>>>>> This should take about 20 minutes or so.
>>>>>>>>
>>>>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>>>>> tables will you have?  I suggest:
>>>>>>>>
>>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a group
>>>>>>>> go through our Intro to Communications Tools activities.  If there's a
>>>>>>>> student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>>> videochat training with them to go over how to do it.
>>>>>>>>
>>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step through
>>>>>>>> the self-guided activity, or have a student organizer who we can help train
>>>>>>>> lead students through this.
>>>>>>>>
>>>>>>>> For the remaining tables, there are a few different "themes" you
>>>>>>>> can have:
>>>>>>>>
>>>>>>>> - We can pick between 1 and 4 projects for students to work on.
>>>>>>>> They can work through the setup/installation together and then tackle
>>>>>>>> pre-selected tasks together or individually.
>>>>>>>>
>>>>>>>> - There are some specific tasks we like to teach as well, listed
>>>>>>>> here <
>>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>>
>>>>>>>> If people want to lead these groups, again, we can do videochat
>>>>>>>> trainings and help you get prepped for that.
>>>>>>>>
>>>>>>>> How many mentors do you think you'll have, and how many student
>>>>>>>> signups?
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi Shauna,
>>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>>> students either, thank you!
>>>>>>>>>
>>>>>>>>> Regards,
>>>>>>>>> Jisha Kambo
>>>>>>>>> Co-President, WICC
>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>> Computer Science, 2015
>>>>>>>>> Cornell University
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> You should have access now.
>>>>>>>>>>
>>>>>>>>>> Your plan for the short event sounds great.  I do suggest having
>>>>>>>>>> a table or two or three for folks who want to work through the self-guided
>>>>>>>>>> versions of how to use IRC, issue trackers, and git, since those might be
>>>>>>>>>> obstacles to making contributions.
>>>>>>>>>>
>>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>>> the contributions workshop.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>> We actually don't have access to the folder and can't edit the
>>>>>>>>>>> forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>>> We also plan to host a short event, and focus only on the
>>>>>>>>>>> project hacking part since this is our first time! Thanks!
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> Regards,
>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>
>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>> Cornell University
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <skc66 at cornell.edu
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>
>>>>>>>>>>>> Yes, Ross is a strong supporter of both of our organizations.
>>>>>>>>>>>> We will definitely shoot him an email; thanks for the suggestion. :)
>>>>>>>>>>>>
>>>>>>>>>>>> Susan
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>>
>>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>>
>>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google docs
>>>>>>>>>>>>>> folder for you:
>>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I have just asked RIT about sending someone to the event, I
>>>>>>>>>>>>>> will let you know what I hear back.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> best
>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank you!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would you be
>>>>>>>>>>>>>>>>> able to draft a set of requirements / skills that volunteers would need to
>>>>>>>>>>>>>>>>> know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can
>>>>>>>>>>>>>>>> make a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.  Note
>>>>>>>>>>>>>>>> that any particular mentor doesn't have to know all of them to be a mentor
>>>>>>>>>>>>>>>> - someone can help with irc and issue trackers but step into a learner role
>>>>>>>>>>>>>>>> when it comes time to work on git.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about the
>>>>>>>>>>>>>>>> possibilities.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that day.
>>>>>>>>>>>>>>>> We may also be able to get someone from RIT to come to the event. RIT is
>>>>>>>>>>>>>>>> closer (and therefore less expensive to reimburse mentor travel from) and
>>>>>>>>>>>>>>>> has an amazing open source community. (
>>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask
>>>>>>>>>>>>>>>> whether any of the RIT open source community would be willing to come to
>>>>>>>>>>>>>>>> the event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with open
>>>>>>>>>>>>>>>>>> source?  If so, we can start going over the setup of the event, including
>>>>>>>>>>>>>>>>>> who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers travelling
>>>>>>>>>>>>>>>>>>> into Ithaca, we would have to think about how much expenditure is expected.
>>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for the
>>>>>>>>>>>>>>>>>>> day (morning until evening) and we would prefer to do a shorter event where
>>>>>>>>>>>>>>>>>>> people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the
>>>>>>>>>>>>>>>>>>>> status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming, is
>>>>>>>>>>>>>>>>>>>> to do a short intro event
>>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable with.
>>>>>>>>>>>>>>>>>>>>> We usually run from about 10 to about 4.  We find that the majority of
>>>>>>>>>>>>>>>>>>>>> folks are ready to put things down for the day by 4, but there are almost
>>>>>>>>>>>>>>>>>>>>> always a few people, and sometimes 10 or more, who want to keep going with
>>>>>>>>>>>>>>>>>>>>> the project they're working on, so I recommend getting the room til 6 if
>>>>>>>>>>>>>>>>>>>>> you can, to create a space for interested attendees and mentors to keep
>>>>>>>>>>>>>>>>>>>>> going.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted to
>>>>>>>>>>>>>>>>>>>>>> clarify the time we should have it booked for. When were we going to host
>>>>>>>>>>>>>>>>>>>>>> the workshop?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do
>>>>>>>>>>>>>>>>>>>>>>> let me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need to
>>>>>>>>>>>>>>>>>>>>>>>>> confirm the date & location soon.  Are you still interested in running an
>>>>>>>>>>>>>>>>>>>>>>>>> event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now are
>>>>>>>>>>>>>>>>>>>>>>>>>> Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.
>>>>>>>>>>>>>>>>>>>>>>>>>> Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a
>>>>>>>>>>>>>>>>>>>>>>>>>> room:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically costs
>>>>>>>>>>>>>>>>>>>>>>>>>> between $200-$700, which is entirely for food costs - how much depends on
>>>>>>>>>>>>>>>>>>>>>>>>>> the number of attendees and what type of food you order.  Would WICC be
>>>>>>>>>>>>>>>>>>>>>>>>>> able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/>
>>>>>>>>>>>>>>>>>>>>>> | (571) 286-9709
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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