[Campus-cornell-staff] planning the event

Wed Nov 5 20:53:37 UTC 2014

Hi Shauna,
Yes, that would be great. Could you please send to :
Jisha Kambo

C/o Women in Computing at Cornell

424 Gates Hall

Cornell University
Ithaca, NY-14853

Thanks!

Regards,
Jisha Kambo
Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>

Computer Science, 2015
Cornell University

On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Did I ask you if you want OpenHatch stickers at your event?  If you do,
> just let me know where to send them to and how many you want.  (Our
> OpenHatch stickers are of our penguin: <
> http://openhatch.org/static/images/penguin.png>).
>
> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Sounds great.  :)
>>
>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>
>>> The main list-serve email went out just yesterday, we're creating a
>>> Facebook event and inviting people soon!
>>>
>>> Regards,
>>> Jisha Kambo
>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>
>>> Computer Science, 2015
>>> Cornell University
>>>
>>>
>>>
>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>>> > wrote:
>>>
>>>> Also, just checked the folder - it looks like only a few people are
>>>> signed up.  How are the publicity efforts going?
>>>>
>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Ah yes.  We've just started doing these trainings, so we don't have
>>>>> any taped yet.
>>>>>
>>>>> Again, let me know if there's a specific time that works for all of
>>>>> you - otherwise, I'll make sure you get the sign up form later today and
>>>>> you can pick dates individually.
>>>>>
>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>> Thanks!
>>>>>>
>>>>>> Shauna wrote:
>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>> getting used to open source software development.  :)
>>>>>>
>>>>>> Three hours is enough time for some people to contribute and for
>>>>>> others to get started.  Folks should be encouraged to work in groups and to
>>>>>> communicate well but they certainly don't need to.
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Here's my suggestion.  Have a brief introduction for everybody as a
>>>>>>> group.  During that time period, go over:
>>>>>>>
>>>>>>> - what open source is and why you'd want to participate (slides:
>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>> )
>>>>>>> - how the event is going to work
>>>>>>> - introduce the webchat version of IRC so that folks can ask for
>>>>>>> help in #openhatch if they run into questions and can't find a local mentor
>>>>>>>
>>>>>>> This should take about 20 minutes or so.
>>>>>>>
>>>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>>>> tables will you have?  I suggest:
>>>>>>>
>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a group
>>>>>>> go through our Intro to Communications Tools activities.  If there's a
>>>>>>> student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>> videochat training with them to go over how to do it.
>>>>>>>
>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step through
>>>>>>> the self-guided activity, or have a student organizer who we can help train
>>>>>>> lead students through this.
>>>>>>>
>>>>>>> For the remaining tables, there are a few different "themes" you can
>>>>>>> have:
>>>>>>>
>>>>>>> - We can pick between 1 and 4 projects for students to work on.
>>>>>>> They can work through the setup/installation together and then tackle
>>>>>>> pre-selected tasks together or individually.
>>>>>>>
>>>>>>> - There are some specific tasks we like to teach as well, listed
>>>>>>> here <
>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>
>>>>>>> If people want to lead these groups, again, we can do videochat
>>>>>>> trainings and help you get prepped for that.
>>>>>>>
>>>>>>> How many mentors do you think you'll have, and how many student
>>>>>>> signups?
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi Shauna,
>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>> students either, thank you!
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Jisha Kambo
>>>>>>>> Co-President, WICC
>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>> Computer Science, 2015
>>>>>>>> Cornell University
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> You should have access now.
>>>>>>>>>
>>>>>>>>> Your plan for the short event sounds great.  I do suggest having a
>>>>>>>>> table or two or three for folks who want to work through the self-guided
>>>>>>>>> versions of how to use IRC, issue trackers, and git, since those might be
>>>>>>>>> obstacles to making contributions.
>>>>>>>>>
>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>> the contributions workshop.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Shauna,
>>>>>>>>>> We actually don't have access to the folder and can't edit the
>>>>>>>>>> forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>> We also plan to host a short event, and focus only on the project
>>>>>>>>>> hacking part since this is our first time! Thanks!
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Regards,
>>>>>>>>>> Jisha Kambo
>>>>>>>>>> Co-President, WICC
>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>> Computer Science, 2015
>>>>>>>>>> Cornell University
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>
>>>>>>>>>>> Yes, Ross is a strong supporter of both of our organizations. We
>>>>>>>>>>> will definitely shoot him an email; thanks for the suggestion. :)
>>>>>>>>>>>
>>>>>>>>>>> Susan
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>
>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>
>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google docs
>>>>>>>>>>>>> folder for you:
>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>
>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>
>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>
>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>
>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>
>>>>>>>>>>>>> I have just asked RIT about sending someone to the event, I
>>>>>>>>>>>>> will let you know what I hear back.
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank you!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would you be
>>>>>>>>>>>>>>>> able to draft a set of requirements / skills that volunteers would need to
>>>>>>>>>>>>>>>> know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can make
>>>>>>>>>>>>>>> a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.  Note
>>>>>>>>>>>>>>> that any particular mentor doesn't have to know all of them to be a mentor
>>>>>>>>>>>>>>> - someone can help with irc and issue trackers but step into a learner role
>>>>>>>>>>>>>>> when it comes time to work on git.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about the
>>>>>>>>>>>>>>> possibilities.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that day.
>>>>>>>>>>>>>>> We may also be able to get someone from RIT to come to the event. RIT is
>>>>>>>>>>>>>>> closer (and therefore less expensive to reimburse mentor travel from) and
>>>>>>>>>>>>>>> has an amazing open source community. (
>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask whether
>>>>>>>>>>>>>>> any of the RIT open source community would be willing to come to the
>>>>>>>>>>>>>>> event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with open
>>>>>>>>>>>>>>>>> source?  If so, we can start going over the setup of the event, including
>>>>>>>>>>>>>>>>> who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers travelling
>>>>>>>>>>>>>>>>>> into Ithaca, we would have to think about how much expenditure is expected.
>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for the
>>>>>>>>>>>>>>>>>> day (morning until evening) and we would prefer to do a shorter event where
>>>>>>>>>>>>>>>>>> people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the
>>>>>>>>>>>>>>>>>>> status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming, is
>>>>>>>>>>>>>>>>>>> to do a short intro event
>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable with.  We
>>>>>>>>>>>>>>>>>>>> usually run from about 10 to about 4.  We find that the majority of folks
>>>>>>>>>>>>>>>>>>>> are ready to put things down for the day by 4, but there are almost always
>>>>>>>>>>>>>>>>>>>> a few people, and sometimes 10 or more, who want to keep going with the
>>>>>>>>>>>>>>>>>>>> project they're working on, so I recommend getting the room til 6 if you
>>>>>>>>>>>>>>>>>>>> can, to create a space for interested attendees and mentors to keep going.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted to
>>>>>>>>>>>>>>>>>>>>> clarify the time we should have it booked for. When were we going to host
>>>>>>>>>>>>>>>>>>>>> the workshop?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let
>>>>>>>>>>>>>>>>>>>>>> me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need to
>>>>>>>>>>>>>>>>>>>>>>>> confirm the date & location soon.  Are you still interested in running an
>>>>>>>>>>>>>>>>>>>>>>>> event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now are
>>>>>>>>>>>>>>>>>>>>>>>>> Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.
>>>>>>>>>>>>>>>>>>>>>>>>> Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a
>>>>>>>>>>>>>>>>>>>>>>>>> room:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically costs
>>>>>>>>>>>>>>>>>>>>>>>>> between $200-$700, which is entirely for food costs - how much depends on
>>>>>>>>>>>>>>>>>>>>>>>>> the number of attendees and what type of food you order.  Would WICC be
>>>>>>>>>>>>>>>>>>>>>>>>> able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Susan Chiang
>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>> 286-9709
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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