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[Campus-cornell-staff] planning the event

Shauna Gordon-McKeon shaunagm at gmail.com
Sun Nov 9 17:01:01 UTC 2014 

Hi folks,

Just bumping this up so I can get your feedback on the proposed plan.
Also, I checked the student sign ups and saw that we've got about 9 people
signed up.  Let me know if you need help with publicity!

On Thu, Nov 6, 2014 at 12:57 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:

> Here's my recommendation.  Start with the group as a whole going through
> "Intro to open source communications tools" and "intro to git/github".
> These can both be done with self-guided lessons, and student mentors can
> help.  If the student mentors don't know the answers, that's totally okay!
> They can role model good problem-solving approaches, such as asking for
> help on IRC, asking a friend, looking up error messages on google, etc.
>
> This should take about half an hour for the quick people and closer to 1.5
> hours for people who get stuck.  I'd recommend that every half hour there
> be a quick break - snacks if you have them, stretching if you don't.
> Before jumping back into the work, students who are finished should be
> invited to join one of the project tables.
>
> (I'm not quite sure how this will work logistically.  How much space do
> you have and what does the setup look like?)
>
> For the project tables, I recommend:
>
> * An OpenHatch table (for contributing to OpenHatch projects)
> * A Mozilla table (for contributing to Mozilla projects)
> * A third project table -- do you have a type of project you'd like to
> feature here?
> * A project table for making accessibility improvements to many different
> projects
> * A table for learning how to find your own project:
>
> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum/Finding_a_Project
>
> Do you have five student mentors who could lead those five project tables,
> plus an additional few mentors who can help the people who are taking
> longer on the github activity?
>
>
>
> On Wed, Nov 5, 2014 at 8:58 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>
>> Hi Shauna,
>> Prof Ross Tate gave us the recommendation that:
>>
>> You'll want to have preselected small issues from a variety of
>> small/medium-sized projects. That'll cut out the biggest factor of "how do
>> I get integrated into this project". You'll also want to have someone
>> actually have done the setup for each of these projects so that they can
>> assist others (this can take a surprising amount of time). Also, the
>> Git/GitHub tutorial is a must.
>>
>> Since the workshop is only 3 hours long, I agree that helping the
>> students in the absence of experienced volunteers would be most efficient
>> if we've pre-selected at least some issues and done the set-up for some
>> too, what do you think ? Would you be able to help suggest some projects /
>> narrow down the list ? Thanks!
>>
>> Regards,
>> Jisha Kambo
>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>
>> Computer Science, 2015
>> Cornell University
>>
>>
>>
>> On Wed, Nov 5, 2014 at 5:12 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
>> wrote:
>>
>>> Done!  :)
>>>
>>> On Wed, Nov 5, 2014 at 3:53 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> Hi Shauna,
>>>> Yes, that would be great. Could you please send to :
>>>> Jisha Kambo
>>>>
>>>> C/o Women in Computing at Cornell
>>>>
>>>> 424 Gates Hall
>>>>
>>>> Cornell University
>>>> Ithaca, NY-14853
>>>>
>>>> Thanks!
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Did I ask you if you want OpenHatch stickers at your event?  If you
>>>>> do, just let me know where to send them to and how many you want.  (Our
>>>>> OpenHatch stickers are of our penguin: <
>>>>> http://openhatch.org/static/images/penguin.png>).
>>>>>
>>>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Sounds great.  :)
>>>>>>
>>>>>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>> wrote:
>>>>>>
>>>>>>> The main list-serve email went out just yesterday, we're creating a
>>>>>>> Facebook event and inviting people soon!
>>>>>>>
>>>>>>> Regards,
>>>>>>> Jisha Kambo
>>>>>>> Co-President, WICC
>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>> Computer Science, 2015
>>>>>>> Cornell University
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Also, just checked the folder - it looks like only a few people are
>>>>>>>> signed up.  How are the publicity efforts going?
>>>>>>>>
>>>>>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Ah yes.  We've just started doing these trainings, so we don't
>>>>>>>>> have any taped yet.
>>>>>>>>>
>>>>>>>>> Again, let me know if there's a specific time that works for all
>>>>>>>>> of you - otherwise, I'll make sure you get the sign up form later today and
>>>>>>>>> you can pick dates individually.
>>>>>>>>>
>>>>>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>>>>>> Thanks!
>>>>>>>>>>
>>>>>>>>>> Shauna wrote:
>>>>>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>>>>>> getting used to open source software development.  :)
>>>>>>>>>>
>>>>>>>>>> Three hours is enough time for some people to contribute and for
>>>>>>>>>> others to get started.  Folks should be encouraged to work in groups and to
>>>>>>>>>> communicate well but they certainly don't need to.
>>>>>>>>>>
>>>>>>>>>> Regards,
>>>>>>>>>> Jisha Kambo
>>>>>>>>>> Co-President, WICC
>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>> Computer Science, 2015
>>>>>>>>>> Cornell University
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Here's my suggestion.  Have a brief introduction for everybody
>>>>>>>>>>> as a group.  During that time period, go over:
>>>>>>>>>>>
>>>>>>>>>>> - what open source is and why you'd want to participate (slides:
>>>>>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>>>>>> )
>>>>>>>>>>> - how the event is going to work
>>>>>>>>>>> - introduce the webchat version of IRC so that folks can ask for
>>>>>>>>>>> help in #openhatch if they run into questions and can't find a local mentor
>>>>>>>>>>>
>>>>>>>>>>> This should take about 20 minutes or so.
>>>>>>>>>>>
>>>>>>>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>>>>>>>> tables will you have?  I suggest:
>>>>>>>>>>>
>>>>>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a
>>>>>>>>>>> group go through our Intro to Communications Tools activities.  If there's
>>>>>>>>>>> a student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>>>>>> videochat training with them to go over how to do it.
>>>>>>>>>>>
>>>>>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step
>>>>>>>>>>> through the self-guided activity, or have a student organizer who we can
>>>>>>>>>>> help train lead students through this.
>>>>>>>>>>>
>>>>>>>>>>> For the remaining tables, there are a few different "themes" you
>>>>>>>>>>> can have:
>>>>>>>>>>>
>>>>>>>>>>> - We can pick between 1 and 4 projects for students to work on.
>>>>>>>>>>> They can work through the setup/installation together and then tackle
>>>>>>>>>>> pre-selected tasks together or individually.
>>>>>>>>>>>
>>>>>>>>>>> - There are some specific tasks we like to teach as well, listed
>>>>>>>>>>> here <
>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>>>>>
>>>>>>>>>>> If people want to lead these groups, again, we can do videochat
>>>>>>>>>>> trainings and help you get prepped for that.
>>>>>>>>>>>
>>>>>>>>>>> How many mentors do you think you'll have, and how many student
>>>>>>>>>>> signups?
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>>>>> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>>>>>> students either, thank you!
>>>>>>>>>>>>
>>>>>>>>>>>> Regards,
>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>
>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> You should have access now.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Your plan for the short event sounds great.  I do suggest
>>>>>>>>>>>>> having a table or two or three for folks who want to work through the
>>>>>>>>>>>>> self-guided versions of how to use IRC, issue trackers, and git, since
>>>>>>>>>>>>> those might be obstacles to making contributions.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>>>>>> the contributions workshop.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <
>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>> We actually don't have access to the folder and can't edit
>>>>>>>>>>>>>> the forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>>>>>> We also plan to host a short event, and focus only on the
>>>>>>>>>>>>>> project hacking part since this is our first time! Thanks!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <
>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Yes, Ross is a strong supporter of both of our
>>>>>>>>>>>>>>> organizations. We will definitely shoot him an email; thanks for the
>>>>>>>>>>>>>>> suggestion. :)
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google
>>>>>>>>>>>>>>>>> docs folder for you:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I have just asked RIT about sending someone to the event,
>>>>>>>>>>>>>>>>> I will let you know what I hear back.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank
>>>>>>>>>>>>>>>>>> you!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would you
>>>>>>>>>>>>>>>>>>>> be able to draft a set of requirements / skills that volunteers would need
>>>>>>>>>>>>>>>>>>>> to know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can
>>>>>>>>>>>>>>>>>>> make a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.
>>>>>>>>>>>>>>>>>>> Note that any particular mentor doesn't have to know all of them to be a
>>>>>>>>>>>>>>>>>>> mentor - someone can help with irc and issue trackers but step into a
>>>>>>>>>>>>>>>>>>> learner role when it comes time to work on git.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about
>>>>>>>>>>>>>>>>>>> the possibilities.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that
>>>>>>>>>>>>>>>>>>> day.  We may also be able to get someone from RIT to come to the event. RIT
>>>>>>>>>>>>>>>>>>> is closer (and therefore less expensive to reimburse mentor travel from)
>>>>>>>>>>>>>>>>>>> and has an amazing open source community. (
>>>>>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask
>>>>>>>>>>>>>>>>>>> whether any of the RIT open source community would be willing to come to
>>>>>>>>>>>>>>>>>>> the event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with
>>>>>>>>>>>>>>>>>>>>> open source?  If so, we can start going over the setup of the event,
>>>>>>>>>>>>>>>>>>>>> including who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers
>>>>>>>>>>>>>>>>>>>>>> travelling into Ithaca, we would have to think about how much expenditure
>>>>>>>>>>>>>>>>>>>>>> is expected.
>>>>>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for
>>>>>>>>>>>>>>>>>>>>>> the day (morning until evening) and we would prefer to do a shorter event
>>>>>>>>>>>>>>>>>>>>>> where people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the
>>>>>>>>>>>>>>>>>>>>>>> status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming,
>>>>>>>>>>>>>>>>>>>>>>> is to do a short intro event
>>>>>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable
>>>>>>>>>>>>>>>>>>>>>>>> with.  We usually run from about 10 to about 4.  We find that the majority
>>>>>>>>>>>>>>>>>>>>>>>> of folks are ready to put things down for the day by 4, but there are
>>>>>>>>>>>>>>>>>>>>>>>> almost always a few people, and sometimes 10 or more, who want to keep
>>>>>>>>>>>>>>>>>>>>>>>> going with the project they're working on, so I recommend getting the room
>>>>>>>>>>>>>>>>>>>>>>>> til 6 if you can, to create a space for interested attendees and mentors to
>>>>>>>>>>>>>>>>>>>>>>>> keep going.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted
>>>>>>>>>>>>>>>>>>>>>>>>> to clarify the time we should have it booked for. When were we going to
>>>>>>>>>>>>>>>>>>>>>>>>> host the workshop?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do
>>>>>>>>>>>>>>>>>>>>>>>>>> let me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need
>>>>>>>>>>>>>>>>>>>>>>>>>>>> to confirm the date & location soon.  Are you still interested in running
>>>>>>>>>>>>>>>>>>>>>>>>>>>> an event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> are Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 16th.  Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> room:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> costs between $200-$700, which is entirely for food costs - how much
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> depends on the number of attendees and what type of food you order.  Would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICC be able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>>>> LinkedIn
>>>>>>>>>>>>>>>>>>>>>>>>> <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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