[Campus-columbia-staff] planning an event for next semester

[Zachary Newman]

Awesome, looks great! We sent our newsletter out a couple hours ago and
will start sending the link/blurbs to other groups today.

One thing: would you mind linking ADI to http://adicu.com/? Not at all
urgent, though.

Looking forward to promoting this!

Cheers,
Zack


On Mon, Sep 30, 2013 at 12:42 AM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> The site is made and should be up within an hour or so.  If there's
> nothing at http://columbia.openhatch.org/ at that point, we'll go back
> and troubleshoot.
>
> Let me know if you spot anything you'd like us to fix!
>
>
> On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <zack at adicu.com> wrote:
>
>> Yup, room reserved 9-6! The building is S. W. Mudd (directions at
>> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf) and
>> the room is the "CS Lounge (CSB 452)"—directions to the room should just be
>> something like "Enter Mudd through the campus entrance and turn right. The
>> CS Lounge is through the set of doors to the right of the computer kiosk."
>> And we'll put up enough signage that people who aren't familiar would be
>> able to find it.
>>
>> The organization is the Application Development Initiative (ADI). If you
>> need a brief blurb, say that the mission of the club is to foster a
>> community of building and technology at Columbia.
>>
>> Let me know if you need anything else!
>>
>>
>> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Also, to clarify because I'm not sure we've said so in this thread - is
>>> the space booked from 9am through 6pm, or something close to that?
>>>
>>>
>>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Making it now!
>>>>
>>>> There's some info I need for the site - most importantly, the name of
>>>> the building/room the event will be in, but also a link to directions to
>>>> the site, as well as how you (you being the host organization) would like
>>>> to be credited.
>>>>
>>>>
>>>>
>>>>
>>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>
>>>>> Any update on the website? We'd like to blast a bunch of emails out
>>>>> soon but don't want to send a link that's not live yet.
>>>>>
>>>>> Sorry to bug you, I know y'all have been really busy!
>>>>>
>>>>>
>>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Great, we'll have it to you by then.
>>>>>>
>>>>>>
>>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>
>>>>>>> Awesome! I meant that we'd prepare a big marketing push for this
>>>>>>> Monday coming up during this weekend. End of day tomorrow is totally fine.
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi Zacahary,
>>>>>>>>
>>>>>>>> Which weekend is this weekend - the one we're in right now?  We can
>>>>>>>> have a web page with a sign up form set up for you by the end of the day
>>>>>>>> today, or preferably the end of the day tomorrow.  That way anyone who you
>>>>>>>> reach with publicity can start signing up immediately.
>>>>>>>>
>>>>>>>> The page will be at http://columbia.openhatch.org/, if you want to
>>>>>>>> add that to promotional materials (flyer, newsletter blurbs, emails).
>>>>>>>>
>>>>>>>> - Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>
>>>>>>>>> Hey all,
>>>>>>>>>
>>>>>>>>> We're going to start putting out flyers and promoting in our
>>>>>>>>> newsletter and some other mailing lists this weekend. All good on our
>>>>>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>>>>>> yet talked about.
>>>>>>>>>
>>>>>>>>> Cheers,
>>>>>>>>> Zack
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>
>>>>>>>>>> Excellent! We'll take care of publicity and such for the most
>>>>>>>>>> part. Just wanted to check to see if y'all had anything particular to this
>>>>>>>>>> event.
>>>>>>>>>>
>>>>>>>>>> I'll check in again a couple days before we start marketing in
>>>>>>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>>>>>>
>>>>>>>>>> Zack
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>>
>>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>>
>>>>>>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>>> perfect.
>>>>>>>>>>>
>>>>>>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>>
>>>>>>>>>>> All publicity emails/posters will link to that.  We encourage
>>>>>>>>>>> our local hosts to do publicity where possible as we find people respond to
>>>>>>>>>>> emails from students at their school more than from an outside
>>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>>
>>>>>>>>>>> Asheesh and I actually have a big run of events right before
>>>>>>>>>>> then - four between the 21st and 28th - so we'll do our best to get
>>>>>>>>>>> everything set up by the 30th and then will be able to be very present from
>>>>>>>>>>> then on.  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>>
>>>>>>>>>>>> With the event a little over a month away, what's the game plan
>>>>>>>>>>>> for promotion? You've done a more of these than I have, but my instincts
>>>>>>>>>>>> say that launching marketing on the week of September 30 (Facebook, flyers,
>>>>>>>>>>>> mailing lists) with a ramp-up as the event grows closer would work pretty
>>>>>>>>>>>> well, and gives us 3 full weeks.
>>>>>>>>>>>>
>>>>>>>>>>>> Also, would you mind re-adding me to the publicity folder? I
>>>>>>>>>>>> seem to have lost the link.
>>>>>>>>>>>>
>>>>>>>>>>>> Cheers,
>>>>>>>>>>>> Zack
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <zack at adicu.com
>>>>>>>>>>>> > wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>>
>>>>>>>>>>>>> Great! I've added a couple of lists to the publicity
>>>>>>>>>>>>> spreadsheet and put in the space request. I'll let you know once the space
>>>>>>>>>>>>> is confirmed.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> re: advertisement, did you see the part of the email I sent
>>>>>>>>>>>>>> to Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> *Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>>> *
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed
>>>>>>>>>>>>>>> before.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>>>>>>> motion, then.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> We usually have a student on door duty at the beginning of
>>>>>>>>>>>>>>>> the event, then put a sign with a cell phone number to call if you need to
>>>>>>>>>>>>>>>> be let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> How have you worked around letting non-students in before?
>>>>>>>>>>>>>>>>>  We've found that there's usually a fair amount of coming and going during
>>>>>>>>>>>>>>>>> events.  When the room we use isn't freely accessible it usually means
>>>>>>>>>>>>>>>>> either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>>>>>>> solutions.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <
>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a space in
>>>>>>>>>>>>>>>>>> mind that we should be able to reserve for that length of time; once we
>>>>>>>>>>>>>>>>>> decide on a date, I can put in the request. It fulfills all of the criteria
>>>>>>>>>>>>>>>>>> on the checklist, and none of the "Before the Event" TODOs should be any
>>>>>>>>>>>>>>>>>> problem (I have adapters that will work with the projector, and we'll need
>>>>>>>>>>>>>>>>>> to have a student let non-students in, but we've dealt with both of these
>>>>>>>>>>>>>>>>>> before).
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a
>>>>>>>>>>>>>>>>>>> space that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed),
>>>>>>>>>>>>>>>>>>>> another member of ADI, will be coordinating this event for you. I'll be
>>>>>>>>>>>>>>>>>>>> responsible for the WICS end of it, so shoot me an email when you want WICS
>>>>>>>>>>>>>>>>>>>> to start advertising, but he'll be taking care of booking the space,
>>>>>>>>>>>>>>>>>>>> choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the max
>>>>>>>>>>>>>>>>>>>>> attendees (35 + 8 mentors - so 43ish) but we'll be happy with much smaller
>>>>>>>>>>>>>>>>>>>>> attendance.  We've done small events before and they've been just as
>>>>>>>>>>>>>>>>>>>>> rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday
>>>>>>>>>>>>>>>>>>>>> Oct 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting
>>>>>>>>>>>>>>>>>>>>> the space.  Just a reminder, you can use this checklist to pick an
>>>>>>>>>>>>>>>>>>>>> appropriate space:
>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just
>>>>>>>>>>>>>>>>>>>>>> wanted to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will
>>>>>>>>>>>>>>>>>>>>>> advertise this, and ADI will book a space for the 19th. What other things
>>>>>>>>>>>>>>>>>>>>>> need to be done?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30 people
>>>>>>>>>>>>>>>>>>>>>>> for a day long event.  I was pretty surprised myself the first time I saw
>>>>>>>>>>>>>>>>>>>>>>> 30+ people show up on a weekend to spend all day learning about open
>>>>>>>>>>>>>>>>>>>>>>> source.  :)
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found them highly
>>>>>>>>>>>>>>>>>>>>>>> rewarding.  We want to make sure we can accommodate a high turnout, but we
>>>>>>>>>>>>>>>>>>>>>>> wouldn't consider a smaller event - say, 10 people - to be a failure.  That
>>>>>>>>>>>>>>>>>>>>>>> said, there are a number of things we can do to improve turnout, such as
>>>>>>>>>>>>>>>>>>>>>>> working with other student groups, advertising to women in computer science
>>>>>>>>>>>>>>>>>>>>>>> from other campuses in the city, and structuring the event so that
>>>>>>>>>>>>>>>>>>>>>>> attendees who can only attend for the afternoon can do the tutorials ahead
>>>>>>>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the event?
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get it
>>>>>>>>>>>>>>>>>>>>>>>> pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing. Trying
>>>>>>>>>>>>>>>>>>>>>>>> to get 20-30 people to come to an event for five hours, let alone seven,
>>>>>>>>>>>>>>>>>>>>>>>> would take an immense marketing blitz. Given the number of other long-term
>>>>>>>>>>>>>>>>>>>>>>>> events we have in the fall, I think we should take
>>>>>>>>>>>>>>>>>>>>>>>> a rain check for now, but definitely revisit the option once we feel more
>>>>>>>>>>>>>>>>>>>>>>>> confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room
>>>>>>>>>>>>>>>>>>>>>>>>> that we could do a save the date beforehand?  Although the event is still
>>>>>>>>>>>>>>>>>>>>>>>>> pretty far out, we probably wouldn't want to do a save the date for another
>>>>>>>>>>>>>>>>>>>>>>>>> couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours
>>>>>>>>>>>>>>>>>>>>>>>>> (10am-5pm) but we can say pretty explicitly that folks who feel they have a
>>>>>>>>>>>>>>>>>>>>>>>>> handle on the tutorial sections can skip them.  We can also make sure
>>>>>>>>>>>>>>>>>>>>>>>>> people know that they're free to leave at any point during the workshop
>>>>>>>>>>>>>>>>>>>>>>>>> period, or even phrase it as "the workshop goes until 3, but mentors & the
>>>>>>>>>>>>>>>>>>>>>>>>> space will be available until 5 for anyone who wants to continue" in order
>>>>>>>>>>>>>>>>>>>>>>>>> to make it clear that attendees should not feel awkward about ducking out
>>>>>>>>>>>>>>>>>>>>>>>>> after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we
>>>>>>>>>>>>>>>>>>>>>>>>>> just put in a space request and it gets approved. WICS has more trouble
>>>>>>>>>>>>>>>>>>>>>>>>>> booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think
>>>>>>>>>>>>>>>>>>>>>>>>>> Saturday would be better for an event, regardless of time, but five hours
>>>>>>>>>>>>>>>>>>>>>>>>>> will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>> of the 19th/20th - Asheesh won't be able to make it, but he'll help
>>>>>>>>>>>>>>>>>>>>>>>>>>> remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking
>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be
>>>>>>>>>>>>>>>>>>>>>>>>>>>> bad for turnout--it's the weekend right before midterms/the last weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>>> before our fall break, so I'm not sure that would be good. The 2/3 is our
>>>>>>>>>>>>>>>>>>>>>>>>>>>> fall break, and then the 9th we're holding a hackathon--would you be
>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Without ruling it out - we'll wait for him to get back to us - is there
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> could split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> me.  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event? Like an hour or two, rather than five? That would probably help
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which it would like to, October 12/13 is probably a bad date, since ADI is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting a startup career fair on the 11th. Would the weekend after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> well, and that your trip back to the east coast (whenever you do it) is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees.  If you'd like to collaborate with other groups/schools, then
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> great!  We love collaboration.  One of our main goals, though, is to reach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> out to women - to that end, we're most enthusiastic about collaborations
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> with women-in-CS/STEM type groups and with women's colleges.  For instance,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we have contacts at Barnard and would love to be able to invite them to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event.  This doesn't mean we can't collaborate with other groups, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that we'd like to prioritize making sure women who want to attend can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time & space nailed down?  And what did you think of Oct 12/13th as a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time--I've been finishing up an internship in San Francisco this week, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the past week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> but given the nature of the event (a pretty big time commitment for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees) we think it would be best to collaborate on this event with some
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other CS groups on campus to get a bigger turnout. WICS would definitely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> advertise the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the Application
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Development Initiative, which will have an easier time booking a space, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which would be happy to collaborate on this event. We'd also potentially be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in reaching out to a tech group at NYU and collaborating with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Melanie just in case our point people have, in fact, changed.  Asheesh and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I will both be out of the country and fairly unavailable later in August,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Source Comes to Campus event at Columbia this semester.  Are you ready to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> start planning again - this time, hopefully, with better luck finding
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  If you're no longer the best point people for organizing this, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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