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[Campus-columbia-staff] planning an event for next semester

Shauna Gordon-McKeon shaunagm at gmail.com
Mon Sep 30 16:23:04 UTC 2013 

Done.  :)

Looks like we're already getting sign ups!


On Mon, Sep 30, 2013 at 10:53 AM, Zachary Newman <zack at adicu.com> wrote:

> Awesome, looks great! We sent our newsletter out a couple hours ago and
> will start sending the link/blurbs to other groups today.
>
> One thing: would you mind linking ADI to http://adicu.com/? Not at all
> urgent, though.
>
> Looking forward to promoting this!
>
> Cheers,
> Zack
>
>
> On Mon, Sep 30, 2013 at 12:42 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> The site is made and should be up within an hour or so.  If there's
>> nothing at http://columbia.openhatch.org/ at that point, we'll go back
>> and troubleshoot.
>>
>> Let me know if you spot anything you'd like us to fix!
>>
>>
>> On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <zack at adicu.com> wrote:
>>
>>> Yup, room reserved 9-6! The building is S. W. Mudd (directions at
>>> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf) and
>>> the room is the "CS Lounge (CSB 452)"—directions to the room should just be
>>> something like "Enter Mudd through the campus entrance and turn right. The
>>> CS Lounge is through the set of doors to the right of the computer kiosk."
>>> And we'll put up enough signage that people who aren't familiar would be
>>> able to find it.
>>>
>>> The organization is the Application Development Initiative (ADI). If you
>>> need a brief blurb, say that the mission of the club is to foster a
>>> community of building and technology at Columbia.
>>>
>>> Let me know if you need anything else!
>>>
>>>
>>> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Also, to clarify because I'm not sure we've said so in this thread - is
>>>> the space booked from 9am through 6pm, or something close to that?
>>>>
>>>>
>>>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Making it now!
>>>>>
>>>>> There's some info I need for the site - most importantly, the name of
>>>>> the building/room the event will be in, but also a link to directions to
>>>>> the site, as well as how you (you being the host organization) would like
>>>>> to be credited.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>
>>>>>> Any update on the website? We'd like to blast a bunch of emails out
>>>>>> soon but don't want to send a link that's not live yet.
>>>>>>
>>>>>> Sorry to bug you, I know y'all have been really busy!
>>>>>>
>>>>>>
>>>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Great, we'll have it to you by then.
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Awesome! I meant that we'd prepare a big marketing push for this
>>>>>>>> Monday coming up during this weekend. End of day tomorrow is totally fine.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi Zacahary,
>>>>>>>>>
>>>>>>>>> Which weekend is this weekend - the one we're in right now?  We
>>>>>>>>> can have a web page with a sign up form set up for you by the end of the
>>>>>>>>> day today, or preferably the end of the day tomorrow.  That way anyone who
>>>>>>>>> you reach with publicity can start signing up immediately.
>>>>>>>>>
>>>>>>>>> The page will be at http://columbia.openhatch.org/, if you want
>>>>>>>>> to add that to promotional materials (flyer, newsletter blurbs, emails).
>>>>>>>>>
>>>>>>>>> - Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>
>>>>>>>>>> Hey all,
>>>>>>>>>>
>>>>>>>>>> We're going to start putting out flyers and promoting in our
>>>>>>>>>> newsletter and some other mailing lists this weekend. All good on our
>>>>>>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>>>>>>> yet talked about.
>>>>>>>>>>
>>>>>>>>>> Cheers,
>>>>>>>>>> Zack
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> Excellent! We'll take care of publicity and such for the most
>>>>>>>>>>> part. Just wanted to check to see if y'all had anything particular to this
>>>>>>>>>>> event.
>>>>>>>>>>>
>>>>>>>>>>> I'll check in again a couple days before we start marketing in
>>>>>>>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>>>>>>>
>>>>>>>>>>> Zack
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>>>
>>>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>>>
>>>>>>>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>>>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>>>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>>>> perfect.
>>>>>>>>>>>>
>>>>>>>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>>>
>>>>>>>>>>>> All publicity emails/posters will link to that.  We encourage
>>>>>>>>>>>> our local hosts to do publicity where possible as we find people respond to
>>>>>>>>>>>> emails from students at their school more than from an outside
>>>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>>>
>>>>>>>>>>>> Asheesh and I actually have a big run of events right before
>>>>>>>>>>>> then - four between the 21st and 28th - so we'll do our best to get
>>>>>>>>>>>> everything set up by the 30th and then will be able to be very present from
>>>>>>>>>>>> then on.  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com
>>>>>>>>>>>> > wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>>>
>>>>>>>>>>>>> With the event a little over a month away, what's the game
>>>>>>>>>>>>> plan for promotion? You've done a more of these than I have, but my
>>>>>>>>>>>>> instincts say that launching marketing on the week of September 30
>>>>>>>>>>>>> (Facebook, flyers, mailing lists) with a ramp-up as the event grows closer
>>>>>>>>>>>>> would work pretty well, and gives us 3 full weeks.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Also, would you mind re-adding me to the publicity folder? I
>>>>>>>>>>>>> seem to have lost the link.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <
>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Great! I've added a couple of lists to the publicity
>>>>>>>>>>>>>> spreadsheet and put in the space request. I'll let you know once the space
>>>>>>>>>>>>>> is confirmed.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> re: advertisement, did you see the part of the email I sent
>>>>>>>>>>>>>>> to Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> *Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>>>> *
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed
>>>>>>>>>>>>>>>> before.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>>>>>>>> motion, then.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> We usually have a student on door duty at the beginning of
>>>>>>>>>>>>>>>>> the event, then put a sign with a cell phone number to call if you need to
>>>>>>>>>>>>>>>>> be let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> How have you worked around letting non-students in
>>>>>>>>>>>>>>>>>> before?  We've found that there's usually a fair amount of coming and going
>>>>>>>>>>>>>>>>>> during events.  When the room we use isn't freely accessible it usually
>>>>>>>>>>>>>>>>>> means either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>>>>>>>> solutions.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <
>>>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a space in
>>>>>>>>>>>>>>>>>>> mind that we should be able to reserve for that length of time; once we
>>>>>>>>>>>>>>>>>>> decide on a date, I can put in the request. It fulfills all of the criteria
>>>>>>>>>>>>>>>>>>> on the checklist, and none of the "Before the Event" TODOs should be any
>>>>>>>>>>>>>>>>>>> problem (I have adapters that will work with the projector, and we'll need
>>>>>>>>>>>>>>>>>>> to have a student let non-students in, but we've dealt with both of these
>>>>>>>>>>>>>>>>>>> before).
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a
>>>>>>>>>>>>>>>>>>>> space that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed),
>>>>>>>>>>>>>>>>>>>>> another member of ADI, will be coordinating this event for you. I'll be
>>>>>>>>>>>>>>>>>>>>> responsible for the WICS end of it, so shoot me an email when you want WICS
>>>>>>>>>>>>>>>>>>>>> to start advertising, but he'll be taking care of booking the space,
>>>>>>>>>>>>>>>>>>>>> choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the
>>>>>>>>>>>>>>>>>>>>>> max attendees (35 + 8 mentors - so 43ish) but we'll be happy with much
>>>>>>>>>>>>>>>>>>>>>> smaller attendance.  We've done small events before and they've been just
>>>>>>>>>>>>>>>>>>>>>> as rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday
>>>>>>>>>>>>>>>>>>>>>> Oct 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting
>>>>>>>>>>>>>>>>>>>>>> the space.  Just a reminder, you can use this checklist to pick an
>>>>>>>>>>>>>>>>>>>>>> appropriate space:
>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just
>>>>>>>>>>>>>>>>>>>>>>> wanted to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will
>>>>>>>>>>>>>>>>>>>>>>> advertise this, and ADI will book a space for the 19th. What other things
>>>>>>>>>>>>>>>>>>>>>>> need to be done?
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30
>>>>>>>>>>>>>>>>>>>>>>>> people for a day long event.  I was pretty surprised myself the first time
>>>>>>>>>>>>>>>>>>>>>>>> I saw 30+ people show up on a weekend to spend all day learning about open
>>>>>>>>>>>>>>>>>>>>>>>> source.  :)
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found them
>>>>>>>>>>>>>>>>>>>>>>>> highly rewarding.  We want to make sure we can accommodate a high turnout,
>>>>>>>>>>>>>>>>>>>>>>>> but we wouldn't consider a smaller event - say, 10 people - to be a
>>>>>>>>>>>>>>>>>>>>>>>> failure.  That said, there are a number of things we can do to improve
>>>>>>>>>>>>>>>>>>>>>>>> turnout, such as working with other student groups, advertising to women in
>>>>>>>>>>>>>>>>>>>>>>>> computer science from other campuses in the city, and structuring the event
>>>>>>>>>>>>>>>>>>>>>>>> so that attendees who can only attend for the afternoon can do the
>>>>>>>>>>>>>>>>>>>>>>>> tutorials ahead of time.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the
>>>>>>>>>>>>>>>>>>>>>>>> event?
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get
>>>>>>>>>>>>>>>>>>>>>>>>> it pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing.
>>>>>>>>>>>>>>>>>>>>>>>>> Trying to get 20-30 people to come to an event for five hours, let alone
>>>>>>>>>>>>>>>>>>>>>>>>> seven, would take an immense marketing blitz. Given the number of other
>>>>>>>>>>>>>>>>>>>>>>>>> long-term events we have in the fall, I think we
>>>>>>>>>>>>>>>>>>>>>>>>> should take a rain check for now, but definitely revisit the option once we
>>>>>>>>>>>>>>>>>>>>>>>>> feel more confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room
>>>>>>>>>>>>>>>>>>>>>>>>>> that we could do a save the date beforehand?  Although the event is still
>>>>>>>>>>>>>>>>>>>>>>>>>> pretty far out, we probably wouldn't want to do a save the date for another
>>>>>>>>>>>>>>>>>>>>>>>>>> couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours
>>>>>>>>>>>>>>>>>>>>>>>>>> (10am-5pm) but we can say pretty explicitly that folks who feel they have a
>>>>>>>>>>>>>>>>>>>>>>>>>> handle on the tutorial sections can skip them.  We can also make sure
>>>>>>>>>>>>>>>>>>>>>>>>>> people know that they're free to leave at any point during the workshop
>>>>>>>>>>>>>>>>>>>>>>>>>> period, or even phrase it as "the workshop goes until 3, but mentors & the
>>>>>>>>>>>>>>>>>>>>>>>>>> space will be available until 5 for anyone who wants to continue" in order
>>>>>>>>>>>>>>>>>>>>>>>>>> to make it clear that attendees should not feel awkward about ducking out
>>>>>>>>>>>>>>>>>>>>>>>>>> after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we
>>>>>>>>>>>>>>>>>>>>>>>>>>> just put in a space request and it gets approved. WICS has more trouble
>>>>>>>>>>>>>>>>>>>>>>>>>>> booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think
>>>>>>>>>>>>>>>>>>>>>>>>>>> Saturday would be better for an event, regardless of time, but five hours
>>>>>>>>>>>>>>>>>>>>>>>>>>> will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the
>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of the 19th/20th - Asheesh won't be able to make it, but he'll help
>>>>>>>>>>>>>>>>>>>>>>>>>>>> remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking
>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> bad for turnout--it's the weekend right before midterms/the last weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> before our fall break, so I'm not sure that would be good. The 2/3 is our
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> fall break, and then the 9th we're holding a hackathon--would you be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Without ruling it out - we'll wait for him to get back to us - is there
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> could split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> me.  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event? Like an hour or two, rather than five? That would probably help
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event, which it would like to, October 12/13 is probably a bad date, since
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> ADI is hosting a startup career fair on the 11th. Would the weekend after
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> well, and that your trip back to the east coast (whenever you do it) is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees.  If you'd like to collaborate with other groups/schools, then
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> great!  We love collaboration.  One of our main goals, though, is to reach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> out to women - to that end, we're most enthusiastic about collaborations
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> with women-in-CS/STEM type groups and with women's colleges.  For instance,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we have contacts at Barnard and would love to be able to invite them to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event.  This doesn't mean we can't collaborate with other groups, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that we'd like to prioritize making sure women who want to attend can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time & space nailed down?  And what did you think of Oct 12/13th as a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Lamdany <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time--I've been finishing up an internship in San Francisco this week, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the past week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> but given the nature of the event (a pretty big time commitment for
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees) we think it would be best to collaborate on this event with some
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> other CS groups on campus to get a bigger turnout. WICS would definitely
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> advertise the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Application Development Initiative, which will have an easier time booking
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a space, and which would be happy to collaborate on this event. We'd also
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potentially be interested in reaching out to a tech group at NYU and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> collaborating with them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Melanie just in case our point people have, in fact, changed.  Asheesh and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I will both be out of the country and fairly unavailable later in August,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com>wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Source Comes to Campus event at Columbia this semester.  Are you ready to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> start planning again - this time, hopefully, with better luck finding
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  If you're no longer the best point people for organizing this, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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