[Campus-columbia-staff] planning an event for next semester

[Shauna Gordon-McKeon]

The site is made and should be up within an hour or so.  If there's nothing
at http://columbia.openhatch.org/ at that point, we'll go back and
troubleshoot.

Let me know if you spot anything you'd like us to fix!


On Sun, Sep 29, 2013 at 11:15 PM, Zachary Newman <zack at adicu.com> wrote:

> Yup, room reserved 9-6! The building is S. W. Mudd (directions at
> http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf) and the
> room is the "CS Lounge (CSB 452)"—directions to the room should just be
> something like "Enter Mudd through the campus entrance and turn right. The
> CS Lounge is through the set of doors to the right of the computer kiosk."
> And we'll put up enough signage that people who aren't familiar would be
> able to find it.
>
> The organization is the Application Development Initiative (ADI). If you
> need a brief blurb, say that the mission of the club is to foster a
> community of building and technology at Columbia.
>
> Let me know if you need anything else!
>
>
> On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Also, to clarify because I'm not sure we've said so in this thread - is
>> the space booked from 9am through 6pm, or something close to that?
>>
>>
>> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> Making it now!
>>>
>>> There's some info I need for the site - most importantly, the name of
>>> the building/room the event will be in, but also a link to directions to
>>> the site, as well as how you (you being the host organization) would like
>>> to be credited.
>>>
>>>
>>>
>>>
>>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <zack at adicu.com> wrote:
>>>
>>>> Any update on the website? We'd like to blast a bunch of emails out
>>>> soon but don't want to send a link that's not live yet.
>>>>
>>>> Sorry to bug you, I know y'all have been really busy!
>>>>
>>>>
>>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Great, we'll have it to you by then.
>>>>>
>>>>>
>>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>
>>>>>> Awesome! I meant that we'd prepare a big marketing push for this
>>>>>> Monday coming up during this weekend. End of day tomorrow is totally fine.
>>>>>>
>>>>>>
>>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Hi Zacahary,
>>>>>>>
>>>>>>> Which weekend is this weekend - the one we're in right now?  We can
>>>>>>> have a web page with a sign up form set up for you by the end of the day
>>>>>>> today, or preferably the end of the day tomorrow.  That way anyone who you
>>>>>>> reach with publicity can start signing up immediately.
>>>>>>>
>>>>>>> The page will be at http://columbia.openhatch.org/, if you want to
>>>>>>> add that to promotional materials (flyer, newsletter blurbs, emails).
>>>>>>>
>>>>>>> - Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Hey all,
>>>>>>>>
>>>>>>>> We're going to start putting out flyers and promoting in our
>>>>>>>> newsletter and some other mailing lists this weekend. All good on our
>>>>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>>>>> yet talked about.
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>> Zack
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>
>>>>>>>>> Excellent! We'll take care of publicity and such for the most
>>>>>>>>> part. Just wanted to check to see if y'all had anything particular to this
>>>>>>>>> event.
>>>>>>>>>
>>>>>>>>> I'll check in again a couple days before we start marketing in
>>>>>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>>>>>
>>>>>>>>> Zack
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>>
>>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>>
>>>>>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>>> perfect.
>>>>>>>>>>
>>>>>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>>
>>>>>>>>>> All publicity emails/posters will link to that.  We encourage our
>>>>>>>>>> local hosts to do publicity where possible as we find people respond to
>>>>>>>>>> emails from students at their school more than from an outside
>>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>>
>>>>>>>>>> Asheesh and I actually have a big run of events right before then
>>>>>>>>>> - four between the 21st and 28th - so we'll do our best to get everything
>>>>>>>>>> set up by the 30th and then will be able to be very present from then on.
>>>>>>>>>>  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>>
>>>>>>>>>>> With the event a little over a month away, what's the game plan
>>>>>>>>>>> for promotion? You've done a more of these than I have, but my instincts
>>>>>>>>>>> say that launching marketing on the week of September 30 (Facebook, flyers,
>>>>>>>>>>> mailing lists) with a ramp-up as the event grows closer would work pretty
>>>>>>>>>>> well, and gives us 3 full weeks.
>>>>>>>>>>>
>>>>>>>>>>> Also, would you mind re-adding me to the publicity folder? I
>>>>>>>>>>> seem to have lost the link.
>>>>>>>>>>>
>>>>>>>>>>> Cheers,
>>>>>>>>>>> Zack
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>>
>>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>>
>>>>>>>>>>>> Great! I've added a couple of lists to the publicity
>>>>>>>>>>>> spreadsheet and put in the space request. I'll let you know once the space
>>>>>>>>>>>> is confirmed.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> re: advertisement, did you see the part of the email I sent to
>>>>>>>>>>>>> Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>>
>>>>>>>>>>>>> *Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>> *
>>>>>>>>>>>>>
>>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed
>>>>>>>>>>>>>> before.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>>>>>> motion, then.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> We usually have a student on door duty at the beginning of
>>>>>>>>>>>>>>> the event, then put a sign with a cell phone number to call if you need to
>>>>>>>>>>>>>>> be let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> How have you worked around letting non-students in before?
>>>>>>>>>>>>>>>>  We've found that there's usually a fair amount of coming and going during
>>>>>>>>>>>>>>>> events.  When the room we use isn't freely accessible it usually means
>>>>>>>>>>>>>>>> either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>>>>>> solutions.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <
>>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I'm really excited about this event! I have a space in
>>>>>>>>>>>>>>>>> mind that we should be able to reserve for that length of time; once we
>>>>>>>>>>>>>>>>> decide on a date, I can put in the request. It fulfills all of the criteria
>>>>>>>>>>>>>>>>> on the checklist, and none of the "Before the Event" TODOs should be any
>>>>>>>>>>>>>>>>> problem (I have adapters that will work with the projector, and we'll need
>>>>>>>>>>>>>>>>> to have a student let non-students in, but we've dealt with both of these
>>>>>>>>>>>>>>>>> before).
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a space
>>>>>>>>>>>>>>>>>> that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed),
>>>>>>>>>>>>>>>>>>> another member of ADI, will be coordinating this event for you. I'll be
>>>>>>>>>>>>>>>>>>> responsible for the WICS end of it, so shoot me an email when you want WICS
>>>>>>>>>>>>>>>>>>> to start advertising, but he'll be taking care of booking the space,
>>>>>>>>>>>>>>>>>>> choosing a date, etc. with you.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the max
>>>>>>>>>>>>>>>>>>>> attendees (35 + 8 mentors - so 43ish) but we'll be happy with much smaller
>>>>>>>>>>>>>>>>>>>> attendance.  We've done small events before and they've been just as
>>>>>>>>>>>>>>>>>>>> rewarding as large ones.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday Oct
>>>>>>>>>>>>>>>>>>>> 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started on
>>>>>>>>>>>>>>>>>>>> publicity.  It's a little early to actually send publicity, but we can
>>>>>>>>>>>>>>>>>>>> figure out where we want to send to, and I can set up the publicity
>>>>>>>>>>>>>>>>>>>> website/sign up form so it's ready when we are.  If you can help us
>>>>>>>>>>>>>>>>>>>> brainstorm student groups, clubs, departments to send publicity emails to,
>>>>>>>>>>>>>>>>>>>> that would be great.  I've added you to our planning folder, which is
>>>>>>>>>>>>>>>>>>>> currently pretty empty, but there is a doc labeled 'Publicity Spreadsheet'
>>>>>>>>>>>>>>>>>>>> in there.  Asheesh and I will be adding places to send publicity emails
>>>>>>>>>>>>>>>>>>>> over the next few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting
>>>>>>>>>>>>>>>>>>>> the space.  Just a reminder, you can use this checklist to pick an
>>>>>>>>>>>>>>>>>>>> appropriate space:
>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just wanted
>>>>>>>>>>>>>>>>>>>>> to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will
>>>>>>>>>>>>>>>>>>>>> advertise this, and ADI will book a space for the 19th. What other things
>>>>>>>>>>>>>>>>>>>>> need to be done?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30 people
>>>>>>>>>>>>>>>>>>>>>> for a day long event.  I was pretty surprised myself the first time I saw
>>>>>>>>>>>>>>>>>>>>>> 30+ people show up on a weekend to spend all day learning about open
>>>>>>>>>>>>>>>>>>>>>> source.  :)
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found them highly
>>>>>>>>>>>>>>>>>>>>>> rewarding.  We want to make sure we can accommodate a high turnout, but we
>>>>>>>>>>>>>>>>>>>>>> wouldn't consider a smaller event - say, 10 people - to be a failure.  That
>>>>>>>>>>>>>>>>>>>>>> said, there are a number of things we can do to improve turnout, such as
>>>>>>>>>>>>>>>>>>>>>> working with other student groups, advertising to women in computer science
>>>>>>>>>>>>>>>>>>>>>> from other campuses in the city, and structuring the event so that
>>>>>>>>>>>>>>>>>>>>>> attendees who can only attend for the afternoon can do the tutorials ahead
>>>>>>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the event?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get it
>>>>>>>>>>>>>>>>>>>>>>> pretty easily.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing. Trying
>>>>>>>>>>>>>>>>>>>>>>> to get 20-30 people to come to an event for five hours, let alone seven,
>>>>>>>>>>>>>>>>>>>>>>> would take an immense marketing blitz. Given the number of other long-term
>>>>>>>>>>>>>>>>>>>>>>> events we have in the fall, I think we should take
>>>>>>>>>>>>>>>>>>>>>>> a rain check for now, but definitely revisit the option once we feel more
>>>>>>>>>>>>>>>>>>>>>>> confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room
>>>>>>>>>>>>>>>>>>>>>>>> that we could do a save the date beforehand?  Although the event is still
>>>>>>>>>>>>>>>>>>>>>>>> pretty far out, we probably wouldn't want to do a save the date for another
>>>>>>>>>>>>>>>>>>>>>>>> couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours
>>>>>>>>>>>>>>>>>>>>>>>> (10am-5pm) but we can say pretty explicitly that folks who feel they have a
>>>>>>>>>>>>>>>>>>>>>>>> handle on the tutorial sections can skip them.  We can also make sure
>>>>>>>>>>>>>>>>>>>>>>>> people know that they're free to leave at any point during the workshop
>>>>>>>>>>>>>>>>>>>>>>>> period, or even phrase it as "the workshop goes until 3, but mentors & the
>>>>>>>>>>>>>>>>>>>>>>>> space will be available until 5 for anyone who wants to continue" in order
>>>>>>>>>>>>>>>>>>>>>>>> to make it clear that attendees should not feel awkward about ducking out
>>>>>>>>>>>>>>>>>>>>>>>> after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we
>>>>>>>>>>>>>>>>>>>>>>>>> just put in a space request and it gets approved. WICS has more trouble
>>>>>>>>>>>>>>>>>>>>>>>>> booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think
>>>>>>>>>>>>>>>>>>>>>>>>> Saturday would be better for an event, regardless of time, but five hours
>>>>>>>>>>>>>>>>>>>>>>>>> will decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the weekend
>>>>>>>>>>>>>>>>>>>>>>>>>> of the 19th/20th - Asheesh won't be able to make it, but he'll help
>>>>>>>>>>>>>>>>>>>>>>>>>> remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking space?
>>>>>>>>>>>>>>>>>>>>>>>>>>  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be
>>>>>>>>>>>>>>>>>>>>>>>>>>> bad for turnout--it's the weekend right before midterms/the last weekend
>>>>>>>>>>>>>>>>>>>>>>>>>>> before our fall break, so I'm not sure that would be good. The 2/3 is our
>>>>>>>>>>>>>>>>>>>>>>>>>>> fall break, and then the 9th we're holding a hackathon--would you be
>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Without ruling it out - we'll wait for him to get back to us - is there
>>>>>>>>>>>>>>>>>>>>>>>>>>>> another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We could
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for me.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event? Like an hour or two, rather than five? That would probably help
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which it would like to, October 12/13 is probably a bad date, since ADI is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting a startup career fair on the 11th. Would the weekend after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> well, and that your trip back to the east coast (whenever you do it) is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees.  If you'd like to collaborate with other groups/schools, then
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> great!  We love collaboration.  One of our main goals, though, is to reach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> out to women - to that end, we're most enthusiastic about collaborations
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> with women-in-CS/STEM type groups and with women's colleges.  For instance,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we have contacts at Barnard and would love to be able to invite them to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event.  This doesn't mean we can't collaborate with other groups, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that we'd like to prioritize making sure women who want to attend can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time & space nailed down?  And what did you think of Oct 12/13th as a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time--I've been finishing up an internship in San Francisco this week, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the past week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the nature of the event (a pretty big time commitment for attendees)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we think it would be best to collaborate on this event with some other CS
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> groups on campus to get a bigger turnout. WICS would definitely advertise
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the Application
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Development Initiative, which will have an easier time booking a space, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which would be happy to collaborate on this event. We'd also potentially be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in reaching out to a tech group at NYU and collaborating with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Melanie just in case our point people have, in fact, changed.  Asheesh and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I will both be out of the country and fairly unavailable later in August,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Source Comes to Campus event at Columbia this semester.  Are you ready to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> start planning again - this time, hopefully, with better luck finding
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  If you're no longer the best point people for organizing this, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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