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[Campus-columbia-staff] planning an event for next semester

Zachary Newman zack at adicu.com
Mon Sep 30 04:15:08 UTC 2013 

Yup, room reserved 9-6! The building is S. W. Mudd (directions at
http://ieor.columbia.edu/files/seasieor/file_attach/Mudd_Map.pdf) and the
room is the "CS Lounge (CSB 452)"—directions to the room should just be
something like "Enter Mudd through the campus entrance and turn right. The
CS Lounge is through the set of doors to the right of the computer kiosk."
And we'll put up enough signage that people who aren't familiar would be
able to find it.

The organization is the Application Development Initiative (ADI). If you
need a brief blurb, say that the mission of the club is to foster a
community of building and technology at Columbia.

Let me know if you need anything else!


On Mon, Sep 30, 2013 at 12:07 AM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> Also, to clarify because I'm not sure we've said so in this thread - is
> the space booked from 9am through 6pm, or something close to that?
>
>
> On Sun, Sep 29, 2013 at 11:02 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
> > wrote:
>
>> Making it now!
>>
>> There's some info I need for the site - most importantly, the name of the
>> building/room the event will be in, but also a link to directions to the
>> site, as well as how you (you being the host organization) would like to be
>> credited.
>>
>>
>>
>>
>> On Sun, Sep 29, 2013 at 10:35 PM, Zachary Newman <zack at adicu.com> wrote:
>>
>>> Any update on the website? We'd like to blast a bunch of emails out soon
>>> but don't want to send a link that's not live yet.
>>>
>>> Sorry to bug you, I know y'all have been really busy!
>>>
>>>
>>> On Sat, Sep 28, 2013 at 2:39 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> Great, we'll have it to you by then.
>>>>
>>>>
>>>> On Sat, Sep 28, 2013 at 1:39 PM, Zachary Newman <zack at adicu.com> wrote:
>>>>
>>>>> Awesome! I meant that we'd prepare a big marketing push for this
>>>>> Monday coming up during this weekend. End of day tomorrow is totally fine.
>>>>>
>>>>>
>>>>> On Sat, Sep 28, 2013 at 2:37 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Zacahary,
>>>>>>
>>>>>> Which weekend is this weekend - the one we're in right now?  We can
>>>>>> have a web page with a sign up form set up for you by the end of the day
>>>>>> today, or preferably the end of the day tomorrow.  That way anyone who you
>>>>>> reach with publicity can start signing up immediately.
>>>>>>
>>>>>> The page will be at http://columbia.openhatch.org/, if you want to
>>>>>> add that to promotional materials (flyer, newsletter blurbs, emails).
>>>>>>
>>>>>> - Shauna
>>>>>>
>>>>>>
>>>>>> On Sat, Sep 28, 2013 at 1:32 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>
>>>>>>> Hey all,
>>>>>>>
>>>>>>> We're going to start putting out flyers and promoting in our
>>>>>>> newsletter and some other mailing lists this weekend. All good on our
>>>>>>> end—let us know if you need anything or have suggestions that we haven't
>>>>>>> yet talked about.
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Zack
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Sep 15, 2013 at 3:56 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>
>>>>>>>> Excellent! We'll take care of publicity and such for the most part.
>>>>>>>> Just wanted to check to see if y'all had anything particular to this event.
>>>>>>>>
>>>>>>>> I'll check in again a couple days before we start marketing in
>>>>>>>> earnest—I wish you luck with the events happening between now and then!
>>>>>>>>
>>>>>>>> Zack
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Sep 15, 2013 at 3:50 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Thanks for the confirmation!  The folder is here:
>>>>>>>>>
>>>>>>>>> https://drive.google.com/folderview?id=0B4HP1ey91UqPbGxSTWF3Z3Y4QmM&usp=sharing
>>>>>>>>>
>>>>>>>>> We sometimes do a "save the date" for target groups (usually
>>>>>>>>> WiCS-type lists) ahead of time, but typically our big publicity push
>>>>>>>>> happens 3-4 weeks before the event, so the week of Sep 30th would be
>>>>>>>>> perfect.
>>>>>>>>>
>>>>>>>>> For publicity, we make a site with a sign up form, for example:
>>>>>>>>> http://purdue.openhatch.org/
>>>>>>>>>
>>>>>>>>> All publicity emails/posters will link to that.  We encourage our
>>>>>>>>> local hosts to do publicity where possible as we find people respond to
>>>>>>>>> emails from students at their school more than from an outside
>>>>>>>>> organization.  That said, we can always step in and help wherever needed.
>>>>>>>>>  And we have plenty of template emails we can provide to you.
>>>>>>>>>
>>>>>>>>> Asheesh and I actually have a big run of events right before then
>>>>>>>>> - four between the 21st and 28th - so we'll do our best to get everything
>>>>>>>>> set up by the 30th and then will be able to be very present from then on.
>>>>>>>>>  (We'll try to be present before then too, but it may be harder!)
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sun, Sep 15, 2013 at 3:36 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>
>>>>>>>>>> Space is confirmed (sorry about the delay).
>>>>>>>>>>
>>>>>>>>>> With the event a little over a month away, what's the game plan
>>>>>>>>>> for promotion? You've done a more of these than I have, but my instincts
>>>>>>>>>> say that launching marketing on the week of September 30 (Facebook, flyers,
>>>>>>>>>> mailing lists) with a ramp-up as the event grows closer would work pretty
>>>>>>>>>> well, and gives us 3 full weeks.
>>>>>>>>>>
>>>>>>>>>> Also, would you mind re-adding me to the publicity folder? I seem
>>>>>>>>>> to have lost the link.
>>>>>>>>>>
>>>>>>>>>> Cheers,
>>>>>>>>>> Zack
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Aug 27, 2013 at 8:50 PM, Zachary Newman <zack at adicu.com>wrote:
>>>>>>>>>>
>>>>>>>>>>> (dina->BCC)
>>>>>>>>>>>
>>>>>>>>>>> Great! I've added a couple of lists to the publicity spreadsheet
>>>>>>>>>>> and put in the space request. I'll let you know once the space is confirmed.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:43 PM, Shauna Gordon-McKeon <
>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> re: advertisement, did you see the part of the email I sent to
>>>>>>>>>>>> Dina?  In case you didn't, I'll copy it:
>>>>>>>>>>>>
>>>>>>>>>>>> *Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>> *
>>>>>>>>>>>>
>>>>>>>>>>>> I've also added you to the planning folder.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:40 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Then let's go ahead.  It's not ideal, but we've managed before.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 6:39 PM, Zachary Newman <
>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Excellent! I'll set booking the room and advertisement in
>>>>>>>>>>>>>> motion, then.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We usually have a student on door duty at the beginning of
>>>>>>>>>>>>>> the event, then put a sign with a cell phone number to call if you need to
>>>>>>>>>>>>>> be let in. I agree that this isn't ideal, but the space meets all other
>>>>>>>>>>>>>> criteria and it's the only one we can reliably book for such a long period
>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>  On Aug 27, 2013 6:32 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I can confirm the date!
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> How have you worked around letting non-students in before?
>>>>>>>>>>>>>>>  We've found that there's usually a fair amount of coming and going during
>>>>>>>>>>>>>>> events.  When the room we use isn't freely accessible it usually means
>>>>>>>>>>>>>>> either propping a door open or having a volunteer from the hosting
>>>>>>>>>>>>>>> organization be on continuous "door duty", neither of which are perfect
>>>>>>>>>>>>>>> solutions.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 2:47 PM, Zachary Newman <
>>>>>>>>>>>>>>> zack at adicu.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I'm really excited about this event! I have a space in mind
>>>>>>>>>>>>>>>> that we should be able to reserve for that length of time; once we decide
>>>>>>>>>>>>>>>> on a date, I can put in the request. It fulfills all of the criteria on the
>>>>>>>>>>>>>>>> checklist, and none of the "Before the Event" TODOs should be any problem
>>>>>>>>>>>>>>>> (I have adapters that will work with the projector, and we'll need to have
>>>>>>>>>>>>>>>> a student let non-students in, but we've dealt with both of these before).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Let's say Saturday, 09:00-18:00. Can you confirm?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Looking forward,
>>>>>>>>>>>>>>>> Zack
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:34 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Zach,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Pleased to virtually meet you.  We're looking for a space
>>>>>>>>>>>>>>>>> that meets the first six criteria listed here:
>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> We want to run the event on either Saturday Oct 19th or
>>>>>>>>>>>>>>>>> Sunday Oct 20th, and will need the space from 9am-6pm (with some
>>>>>>>>>>>>>>>>> flexibility on either end.)
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 10:55 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Great!. From here on out, my friend Zach (cc'ed), another
>>>>>>>>>>>>>>>>>> member of ADI, will be coordinating this event for you. I'll be responsible
>>>>>>>>>>>>>>>>>> for the WICS end of it, so shoot me an email when you want WICS to start
>>>>>>>>>>>>>>>>>> advertising, but he'll be taking care of booking the space, choosing a
>>>>>>>>>>>>>>>>>> date, etc. with you.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 9:16 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Great!  We'd like to book a room that can hold the max
>>>>>>>>>>>>>>>>>>> attendees (35 + 8 mentors - so 43ish) but we'll be happy with much smaller
>>>>>>>>>>>>>>>>>>> attendance.  We've done small events before and they've been just as
>>>>>>>>>>>>>>>>>>> rewarding as large ones.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We should pick between Saturday Oct 19th and Sunday Oct
>>>>>>>>>>>>>>>>>>> 20th.  Do you have a preference?  Generally we've found people tend to
>>>>>>>>>>>>>>>>>>> prefer Saturdays, but we're up for either.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Once we've got the day, we can get started on publicity.
>>>>>>>>>>>>>>>>>>>  It's a little early to actually send publicity, but we can figure out
>>>>>>>>>>>>>>>>>>> where we want to send to, and I can set up the publicity website/sign up
>>>>>>>>>>>>>>>>>>> form so it's ready when we are.  If you can help us brainstorm student
>>>>>>>>>>>>>>>>>>> groups, clubs, departments to send publicity emails to, that would be
>>>>>>>>>>>>>>>>>>> great.  I've added you to our planning folder, which is currently pretty
>>>>>>>>>>>>>>>>>>> empty, but there is a doc labeled 'Publicity Spreadsheet' in there.
>>>>>>>>>>>>>>>>>>>  Asheesh and I will be adding places to send publicity emails over the next
>>>>>>>>>>>>>>>>>>> few days, feel free to add as well.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Let us know if there's anything we can do re: getting
>>>>>>>>>>>>>>>>>>> the space.  Just a reminder, you can use this checklist to pick an
>>>>>>>>>>>>>>>>>>> appropriate space:
>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/OSCTC_space_checklist
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Tue, Aug 27, 2013 at 12:02 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Sure, we'd be down for a smaller event, we just wanted
>>>>>>>>>>>>>>>>>>>> to make sure that we all had the same expectations.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Ok, so, cool. WICS will advertise this, ADI will
>>>>>>>>>>>>>>>>>>>> advertise this, and ADI will book a space for the 19th. What other things
>>>>>>>>>>>>>>>>>>>> need to be done?
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 9:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> I understand your concern about getting 20-30 people
>>>>>>>>>>>>>>>>>>>>> for a day long event.  I was pretty surprised myself the first time I saw
>>>>>>>>>>>>>>>>>>>>> 30+ people show up on a weekend to spend all day learning about open
>>>>>>>>>>>>>>>>>>>>> source.  :)
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We've run smaller events and still found them highly
>>>>>>>>>>>>>>>>>>>>> rewarding.  We want to make sure we can accommodate a high turnout, but we
>>>>>>>>>>>>>>>>>>>>> wouldn't consider a smaller event - say, 10 people - to be a failure.  That
>>>>>>>>>>>>>>>>>>>>> said, there are a number of things we can do to improve turnout, such as
>>>>>>>>>>>>>>>>>>>>> working with other student groups, advertising to women in computer science
>>>>>>>>>>>>>>>>>>>>> from other campuses in the city, and structuring the event so that
>>>>>>>>>>>>>>>>>>>>> attendees who can only attend for the afternoon can do the tutorials ahead
>>>>>>>>>>>>>>>>>>>>> of time.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Are you still interested in helping us run the event?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 26, 2013 at 11:56 AM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Getting a space should be no problem--we can get it
>>>>>>>>>>>>>>>>>>>>>> pretty easily.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> The biggest concern right now is the timing. Trying
>>>>>>>>>>>>>>>>>>>>>> to get 20-30 people to come to an event for five hours, let alone seven,
>>>>>>>>>>>>>>>>>>>>>> would take an immense marketing blitz. Given the number of other long-term
>>>>>>>>>>>>>>>>>>>>>> events we have in the fall, I think we should take a
>>>>>>>>>>>>>>>>>>>>>> rain check for now, but definitely revisit the option once we feel more
>>>>>>>>>>>>>>>>>>>>>> confident in our membership coming out for such a large event.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Wed, Aug 21, 2013 at 9:27 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Are you confident enough that we'll get the room
>>>>>>>>>>>>>>>>>>>>>>> that we could do a save the date beforehand?  Although the event is still
>>>>>>>>>>>>>>>>>>>>>>> pretty far out, we probably wouldn't want to do a save the date for another
>>>>>>>>>>>>>>>>>>>>>>> couple weeks.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> We were actually planning to do seven hours
>>>>>>>>>>>>>>>>>>>>>>> (10am-5pm) but we can say pretty explicitly that folks who feel they have a
>>>>>>>>>>>>>>>>>>>>>>> handle on the tutorial sections can skip them.  We can also make sure
>>>>>>>>>>>>>>>>>>>>>>> people know that they're free to leave at any point during the workshop
>>>>>>>>>>>>>>>>>>>>>>> period, or even phrase it as "the workshop goes until 3, but mentors & the
>>>>>>>>>>>>>>>>>>>>>>> space will be available until 5 for anyone who wants to continue" in order
>>>>>>>>>>>>>>>>>>>>>>> to make it clear that attendees should not feel awkward about ducking out
>>>>>>>>>>>>>>>>>>>>>>> after trying out submitting patches.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Booking space is pretty easy, if ADI does it--we
>>>>>>>>>>>>>>>>>>>>>>>> just put in a space request and it gets approved. WICS has more trouble
>>>>>>>>>>>>>>>>>>>>>>>> booking space, but it won't be a problem.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Are you still thinking five hours? I think Saturday
>>>>>>>>>>>>>>>>>>>>>>>> would be better for an event, regardless of time, but five hours will
>>>>>>>>>>>>>>>>>>>>>>>> decrease turnout.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> I think we're going to go ahead with the weekend
>>>>>>>>>>>>>>>>>>>>>>>>> of the 19th/20th - Asheesh won't be able to make it, but he'll help
>>>>>>>>>>>>>>>>>>>>>>>>> remotely.  Which do you think would be better for turnout, Saturday or
>>>>>>>>>>>>>>>>>>>>>>>>> Sunday.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> So what's the process for actually booking space?
>>>>>>>>>>>>>>>>>>>>>>>>>  When does that happen?
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <
>>>>>>>>>>>>>>>>>>>>>>>>> dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of the 26th/27th will probably be bad
>>>>>>>>>>>>>>>>>>>>>>>>>> for turnout--it's the weekend right before midterms/the last weekend before
>>>>>>>>>>>>>>>>>>>>>>>>>> our fall break, so I'm not sure that would be good. The 2/3 is our fall
>>>>>>>>>>>>>>>>>>>>>>>>>> break, and then the 9th we're holding a hackathon--would you be interested
>>>>>>>>>>>>>>>>>>>>>>>>>> in moving to the week after? It's a bit deep in November.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> I think Asheesh may be busy that weekend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>  Without ruling it out - we'll wait for him to get back to us - is there
>>>>>>>>>>>>>>>>>>>>>>>>>>> another weekend that might work?  The weekend of the 26th/27th?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> If you're willing to open the event to other
>>>>>>>>>>>>>>>>>>>>>>>>>>>> campuses, I'd be optimistic at finding at least 15 women who want to
>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.  We've had similar numbers of women at other events.  That said,
>>>>>>>>>>>>>>>>>>>>>>>>>>>> all we want to do extend the invitation to as many women as possible.  If
>>>>>>>>>>>>>>>>>>>>>>>>>>>> it ends up being majority male, c'est la vie.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> We've played with the format before.  We could
>>>>>>>>>>>>>>>>>>>>>>>>>>>> split the event into two days, 2-3 hours each - one tutorial, one
>>>>>>>>>>>>>>>>>>>>>>>>>>>> working-on-patches workshop - but I'm not sure if that's preferable.  We've
>>>>>>>>>>>>>>>>>>>>>>>>>>>> gotten a full house of attendees before.  It's just a matter of picking a
>>>>>>>>>>>>>>>>>>>>>>>>>>>> good date, publicizing well, and having a big enough base of potential
>>>>>>>>>>>>>>>>>>>>>>>>>>>> invitees to begin with.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> The weekend of Oct 19/20 would be fine for me.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>  Asheesh, can you chime in on whether that would also work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany
>>>>>>>>>>>>>>>>>>>>>>>>>>>> <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We think it would be difficult to get 25-30
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> females to an event like this. That being said, WICS would be happy to work
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> on this event as well, and advertise it to our list-serv (we also do have
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Barnard students in WICS and on our board.) But it is unlikely that the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event will be majority female, if that many people are expected, given the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> demographics at our events.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is there a possibility to make a shorter
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event? Like an hour or two, rather than five? That would probably help
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendance.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If ADI is going to collaborate on the event,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which it would like to, October 12/13 is probably a bad date, since ADI is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> hosting a startup career fair on the 11th. Would the weekend after work?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> No worries - I hope your internship went
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> well, and that your trip back to the east coast (whenever you do it) is
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> safe and stress-free.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> re: turnout, we usually aim for 25-35
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attendees.  If you'd like to collaborate with other groups/schools, then
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> great!  We love collaboration.  One of our main goals, though, is to reach
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> out to women - to that end, we're most enthusiastic about collaborations
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> with women-in-CS/STEM type groups and with women's colleges.  For instance,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we have contacts at Barnard and would love to be able to invite them to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> this event.  This doesn't mean we can't collaborate with other groups, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> that we'd like to prioritize making sure women who want to attend can
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> attend.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> When do you think we could get a definite
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> time & space nailed down?  And what did you think of Oct 12/13th as a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> potential weekend?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <dinalamdany at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hey Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Sorry for the super slow response time--I've
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> been finishing up an internship in San Francisco this week, and the past
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> week has been crazy. Kathy has graduated, so he's no longer a good
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> point-person, but I am.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICS would be interested in this event, but
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> given the nature of the event (a pretty big time commitment for attendees)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> we think it would be best to collaborate on this event with some other CS
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> groups on campus to get a bigger turnout. WICS would definitely advertise
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event to our list-serv, however.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I'm also a board member of the Application
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Development Initiative, which will have an easier time booking a space, and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> which would be happy to collaborate on this event. We'd also potentially be
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> interested in reaching out to a tech group at NYU and collaborating with
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> them. What do you think?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Dina
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Just wanted to follow up.  I'm CCing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Melanie just in case our point people have, in fact, changed.  Asheesh and
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I will both be out of the country and fairly unavailable later in August,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> so it would be great to figure this out beforehand.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're looking forward to doing an Open
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Source Comes to Campus event at Columbia this semester.  Are you ready to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> start planning again - this time, hopefully, with better luck finding
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> space?  If you're no longer the best point people for organizing this, just
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> let us know.  :)
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as timing, we've pinpointed the
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> weekend of October 12th/13th as a good one, though we're flexible.  How
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> does that sound to you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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