[Campus-columbia-staff] logistics for open source event

[Kathy Sun]

Hello Asheesh and Shauna (and Jonah)!

I know you guys were hoping to an event this semester, but you should
consider pushing this event to next semester. In either case though:

The 27th and 28th: Is the weekend before the last day of class. The last
day of class is when many professors hold finals and many final projects
are due. Attendance would be very low.

WiCS is happy to help with sending out your blurb on our mailing list,
putting up flyers on campus, and sending emails to other student
organizations. Whenever you decide logistically, just let me know and I'll
make sure the info gets sent out.

Thanks,
Kathy


On Sat, Mar 30, 2013 at 3:34 PM, Asheesh Laroia <asheesh at asheesh.org> wrote:

> On Sat, 30 Mar 2013, Kathy Sun wrote:
>
>  Hello Shauna!
>> Sorry for the slow reply. The rooming situation was in limbo and I wanted
>> to meet with the board to
>> make sure we'd fully explored our options before replying.
>>
>> It doesn't look like we can host the event this semester. Botnick
>> Laboratory isn't being cooperative and we don't have other suitable spaces
>> on hand. The event sounded incredible and there was lots of excitement on
>> the board about it. Open source software is definitely something that many
>> people in the CS department think that students should better exposed too
>> -- I'll be graduating but Dina (the other contact person) as well as
>> Melanie will still be on the WiCS board. If you'd be interesting in running
>> this event next semester, you should definitely contact them!
>>
>> As mentioned before, space is always the limiting factor at Columbia.
>> Lerner has an option to pre-book rooms at the first couple weeks at the
>> beginning of the semester where clubs that want to host large or recurring
>> events can book rooms for the rest the year. That's why there was
>> absolutely nothing available in Lerner for the kind of time needed for this
>> event. If you'd be interested in hosting this event next semester, it might
>> be a good option to pre-book a room in Lerner.
>>
>
> Another suitable place to look for space might be Butler Library; I know
> Jonah Bossewitch there.
>
> *adds him to CC: list*
>
> Hi Jonah!
>
> I'm working with Columbia Women in CS to possibly organize a 30-ish person
> event, with lecture and hands-on exercises performed by attendees on their
> own laptops and food, to help introduce students hands-on to the world of
> open source and teach how they can become more aware and involved.
>
> It's part of this event series -- http://campus.openhatch.org/ -- if that
> helps you get a sense of it! In general, the structure is:
>
> * Morning: Lecture and exercises
>
> * Noon or so: Lunch (if necessary, we can do this out of the main room of
> the event, though I'd much prefer to at least have snacks available in the
> main room)
>
> * Afternoon: Projects time, where we help students make contributions to
> real open source projects through bug triage, submitting patches, improving
> documentation, writing up their experiences as newcomers, and more.
>
> We're shopping around for Saturdays or Sundays in April, either April 13
> or Sat Apr 20 or Sun Apr 21 or Sat 27 or Sun 28, that might have space
> available (and are good fits for our student contacts within Columbia Women
> in CS).
>
> Do you think there might be space somewhere in Butler Library or some
> affiliated area that you can help the club use to host such an event?
>
> Thanks! Either way, it'll be great to catch up when I'm in town!
>
> -- Asheesh.
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