[Campus-columbia-staff] logistics for open source event

[Shauna Gordon-McKeon]

Thanks for the quick response.  Do you know if there's any way to get
around the two-guests maximum rule for residence hall lounges?  Is there an
administrator we could ask?  I imagine only a small percentage of students
would come from any given residence hall so without a change in the rules
that doesn't really seem feasible.

As an FYI, my phone # is 240-483-3555.  Feel free to call or text me if you
need a quick reply or confirmation for planning purposes.



On Mon, Mar 25, 2013 at 4:01 PM, Kathy Sun <kathyxunsun at gmail.com> wrote:

> Sorry on the delay - here's the current status:
>
>  I haven't heard back from the lab classroom coordinator, perhaps because
> it's been spring break last week. Nothing is available in Lerner itself, we
> can book a residence hall lounge. They're large, we can get seating and
> outlets brought in by facilities. However, only undergraduates that live in
> the dorms can swipe in and only people who live in the dorm that hosting
> can sign people in and only two at a time. It's likely not logistically
> feasible.
>
> @Dina, are any classrooms available for that kind of time on
> weekends? Maybe one of the larger ones in Hamilton?
>
> Thanks,
> Kathy
>
>
> On Monday, March 25, 2013, Shauna Gordon-McKeon wrote:
>
>> Hi there,
>>
>> If we're going to reschedule the event, we need to decide to do so within
>> the next few days.  And in general, we're getting closer to the date, and
>> should be in good contact as we go forward with planning/preparation.
>>
>> best,
>> Shauna
>>
>>
>> On Wed, Mar 20, 2013 at 5:42 PM, Shauna Gordon-McKeon <
>> shauna at openhatch.org> wrote:
>>
>> Hi there,
>>
>> Sorry for the delay responding - I've been at a conference and missed
>> that I haven't replied.  As I said, the previous two weekends will
>> work for us - with a preference for the weekend of 13th/14th over the
>> 20th/21st (but the latter is still doable.)
>>
>> Did any of the options we discussed end up being bookable?  The Lerner
>> student center, or that classroom-lab combo?
>>
>> best,
>> Shauna
>>
>>
>>
>> On Wed, Mar 13, 2013 at 11:07 PM, Kathy Sun <kathyxunsun at gmail.com>
>> wrote:
>> > Sounds good. Let us know about the other weekends.
>> >
>> > There's another student on campus that we sometimes work with that can
>> book
>> > and we're looking into if they can book for us and if Lerner can be
>> booked
>> > for that kind of contiguous block of time on either of the weekends. I
>> also
>> > remembered there's also a classroom - lab combo that has been booked in
>> > years past for similar events. It's been literally been years since I've
>> > booked that space so I'm looking into whether it's bookable.
>> >
>> > Thanks,
>> > Kathy
>> >
>> >
>> > On Thu, Mar 14, 2013 at 12:43 AM, Shauna Gordon-McKeon
>> > <shauna at openhatch.org> wrote:
>> >>
>> >> Thanks for the feedback.  It sounds like that weekend wouldn't be ideal
>> >> for students.  We're flexible on the date, although we'd like to get it
>> >> nailed down soon.  I'll check, but I believe we are able to do the
>> event the
>> >> weekend before (20/21) as well as two weekends before (13/14).
>> >>
>> >> I would say we want the event to be primarily CS, and from experience,
>> it
>> >> will almost definitely be majority CS.  However we have found that we
>> >> increase the diversity of our events when we reach out to non-CS groups
>> >> (physics, engineering, life sciences etc), so we like to do that.
>> >>
>> >> That said, Lerner student center does sound like a good fit.  I'll nose
>> >> around their website/give them a call to see what their rules are
>> around
>> >> booking space.
>> >>
>> >> On Wed, Mar 13, 2013 at 9:29 PM, Kathy Sun <kathyxunsun at gmail.com>
>> wrote:
>> >>>
>> >>> Hello Shauna!
>> >>>
>> >>> I'm sorry - I wasn't aware you wanted a significant number of non-cs
>> >>> attendees. The CS lounge probably isn't a good fit then.
>> >>>
>> >>> I cannot guarantee we'll have a person to let people in dozens of
>> times
>> >>> during the event. We're happy to help host this event because we
>> think that
>> >>> open source is really important but that weekend is the weekend
>> before the
>> >>> last day of class (i.e finals, comp exams, and final projects due)
>> for much
>> >>> of the board and I can't guarantee someone will be willing to commit
>> to that
>> >>> degree. The CS lounge is also a popular study spot for Columbia
>> students and
>> >>> it's suboptimal to book the space for an event that's not primarily
>> CS,
>> >>> especially during such a crucial weekend.
>> >>>
>> >>> On an important side note, I wasn't part of the conversation where the
>> >>> date was chosen but it'll be suboptimal. As mentioned above, that's
>> the
>> >>> weekend before the last day of class. Some professors have finals
>> then and
>> >>> many students will have final projects due.
>> >>>
>> >>> Since the CS lounge is likely out, the most reasonable indoor options
>> >>> are:
>> >>> Lerner Student Center: Various rooms of various sizes. Columbians can
>> >>> swipe into the building and you can put non-Columbia affiliates on a
>> guest
>> >>> list. Unfortunately, WiCS can't book space there. You can ask other
>> student
>> >>> groups to book Lerner on weekends for you though. I'm not sure about
>> this
>> >>> but you might be able to book classrooms too. I don't know much about
>> what
>> >>> the conditions are for that though.
>> >>> Davis Auditorium: It's auditorium that sits 200 but no food or drinks
>> >>> allowed and the outlet situatio
>>
>>
> _______________________________________________
> Campus-columbia-staff mailing list
> Campus-columbia-staff at lists.openhatch.org
> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openhatch.org/pipermail/campus-columbia-staff/attachments/20130325/fff73d9a/attachment.html>