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[Campus-columbia-staff] planning an event for next semester

Dina Lamdany dinalamdany at gmail.com
Mon Aug 26 15:56:26 UTC 2013 

Getting a space should be no problem--we can get it pretty easily.

The biggest concern right now is the timing. Trying to get 20-30 people to
come to an event for five hours, let alone seven, would take an immense
marketing blitz. Given the number of other long-term events we have in the
fall, I think we should take a rain check for now, but definitely revisit
the option once we feel more confident in our membership coming out for
such a large event.



On Wed, Aug 21, 2013 at 9:27 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Are you confident enough that we'll get the room that we could do a save
> the date beforehand?  Although the event is still pretty far out, we
> probably wouldn't want to do a save the date for another couple weeks.
>
> We were actually planning to do seven hours (10am-5pm) but we can say
> pretty explicitly that folks who feel they have a handle on the tutorial
> sections can skip them.  We can also make sure people know that they're
> free to leave at any point during the workshop period, or even phrase it as
> "the workshop goes until 3, but mentors & the space will be available until
> 5 for anyone who wants to continue" in order to make it clear that
> attendees should not feel awkward about ducking out after trying out
> submitting patches.
>
>
> On Mon, Aug 19, 2013 at 5:27 PM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>
>> Booking space is pretty easy, if ADI does it--we just put in a space
>> request and it gets approved. WICS has more trouble booking space, but it
>> won't be a problem.
>>
>> Are you still thinking five hours? I think Saturday would be better for
>> an event, regardless of time, but five hours will decrease turnout.
>>
>>
>> On Sun, Aug 18, 2013 at 11:44 PM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> I think we're going to go ahead with the weekend of the 19th/20th -
>>> Asheesh won't be able to make it, but he'll help remotely.  Which do you
>>> think would be better for turnout, Saturday or Sunday.
>>>
>>> So what's the process for actually booking space?  When does that happen?
>>>
>>>
>>> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>
>>>> The weekend of the 26th/27th will probably be bad for turnout--it's the
>>>> weekend right before midterms/the last weekend before our fall break, so
>>>> I'm not sure that would be good. The 2/3 is our fall break, and then the
>>>> 9th we're holding a hackathon--would you be interested in moving to the
>>>> week after? It's a bit deep in November.
>>>>
>>>>
>>>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> I think Asheesh may be busy that weekend.  Without ruling it out -
>>>>> we'll wait for him to get back to us - is there another weekend that might
>>>>> work?  The weekend of the 26th/27th?
>>>>>
>>>>>
>>>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> If you're willing to open the event to other campuses, I'd be
>>>>>> optimistic at finding at least 15 women who want to attend.  We've had
>>>>>> similar numbers of women at other events.  That said, all we want to do
>>>>>> extend the invitation to as many women as possible.  If it ends up being
>>>>>> majority male, c'est la vie.
>>>>>>
>>>>>> We've played with the format before.  We could split the event into
>>>>>> two days, 2-3 hours each - one tutorial, one working-on-patches workshop -
>>>>>> but I'm not sure if that's preferable.  We've gotten a full house of
>>>>>> attendees before.  It's just a matter of picking a good date, publicizing
>>>>>> well, and having a big enough base of potential invitees to begin with.
>>>>>>
>>>>>> The weekend of Oct 19/20 would be fine for me.  Asheesh, can you
>>>>>> chime in on whether that would also work for you?
>>>>>>
>>>>>> - Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany <dinalamdany at gmail.com
>>>>>> > wrote:
>>>>>>
>>>>>>> Hi Shauna,
>>>>>>>
>>>>>>> Thanks!
>>>>>>>
>>>>>>> We think it would be difficult to get 25-30 females to an event like
>>>>>>> this. That being said, WICS would be happy to work on this event as well,
>>>>>>> and advertise it to our list-serv (we also do have Barnard students in WICS
>>>>>>> and on our board.) But it is unlikely that the event will be majority
>>>>>>> female, if that many people are expected, given the demographics at our
>>>>>>> events.
>>>>>>>
>>>>>>> Is there a possibility to make a shorter event? Like an hour or two,
>>>>>>> rather than five? That would probably help attendance.
>>>>>>>
>>>>>>> If ADI is going to collaborate on the event, which it would like to,
>>>>>>> October 12/13 is probably a bad date, since ADI is hosting a startup career
>>>>>>> fair on the 11th. Would the weekend after work?
>>>>>>>
>>>>>>> Best,
>>>>>>>
>>>>>>> Dina
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi Dina,
>>>>>>>>
>>>>>>>> No worries - I hope your internship went well, and that your trip
>>>>>>>> back to the east coast (whenever you do it) is safe and stress-free.
>>>>>>>>
>>>>>>>> re: turnout, we usually aim for 25-35 attendees.  If you'd like to
>>>>>>>> collaborate with other groups/schools, then great!  We love collaboration.
>>>>>>>>  One of our main goals, though, is to reach out to women - to that end,
>>>>>>>> we're most enthusiastic about collaborations with women-in-CS/STEM type
>>>>>>>> groups and with women's colleges.  For instance, we have contacts at
>>>>>>>> Barnard and would love to be able to invite them to this event.  This
>>>>>>>> doesn't mean we can't collaborate with other groups, just that we'd like to
>>>>>>>> prioritize making sure women who want to attend can attend.
>>>>>>>>
>>>>>>>> When do you think we could get a definite time & space nailed down?
>>>>>>>>  And what did you think of Oct 12/13th as a potential weekend?
>>>>>>>>
>>>>>>>> - Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany <dinalamdany at gmail.com
>>>>>>>> > wrote:
>>>>>>>>
>>>>>>>>> Hey Shauna,
>>>>>>>>>
>>>>>>>>> Sorry for the super slow response time--I've been finishing up an
>>>>>>>>> internship in San Francisco this week, and the past week has been crazy.
>>>>>>>>> Kathy has graduated, so he's no longer a good point-person, but I am.
>>>>>>>>>
>>>>>>>>> WICS would be interested in this event, but given the nature of
>>>>>>>>> the event (a pretty big time commitment for attendees) we think it would be
>>>>>>>>> best to collaborate on this event with some other CS groups on campus to
>>>>>>>>> get a bigger turnout. WICS would definitely advertise the event to our
>>>>>>>>> list-serv, however.
>>>>>>>>>
>>>>>>>>> I'm also a board member of the Application Development Initiative,
>>>>>>>>> which will have an easier time booking a space, and which would be happy to
>>>>>>>>> collaborate on this event. We'd also potentially be interested in reaching
>>>>>>>>> out to a tech group at NYU and collaborating with them. What do you think?
>>>>>>>>>
>>>>>>>>> Thanks!
>>>>>>>>>
>>>>>>>>> Dina
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>
>>>>>>>>>> Just wanted to follow up.  I'm CCing Melanie just in case our
>>>>>>>>>> point people have, in fact, changed.  Asheesh and I will both be out of the
>>>>>>>>>> country and fairly unavailable later in August, so it would be great to
>>>>>>>>>> figure this out beforehand.
>>>>>>>>>>
>>>>>>>>>> best
>>>>>>>>>> Shauna
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>>>
>>>>>>>>>>> We're looking forward to doing an Open Source Comes to Campus
>>>>>>>>>>> event at Columbia this semester.  Are you ready to start planning again -
>>>>>>>>>>> this time, hopefully, with better luck finding space?  If you're no longer
>>>>>>>>>>> the best point people for organizing this, just let us know.  :)
>>>>>>>>>>>
>>>>>>>>>>> As far as timing, we've pinpointed the weekend of October
>>>>>>>>>>> 12th/13th as a good one, though we're flexible.  How does that sound to you?
>>>>>>>>>>>
>>>>>>>>>>> best,
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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