[Campus-columbia-staff] planning an event for next semester

Mon Aug 19 21:27:19 UTC 2013

Booking space is pretty easy, if ADI does it--we just put in a space
request and it gets approved. WICS has more trouble booking space, but it
won't be a problem.

Are you still thinking five hours? I think Saturday would be better for an
event, regardless of time, but five hours will decrease turnout.

On Sun, Aug 18, 2013 at 11:44 PM, Shauna Gordon-McKeon
<shaunagm at gmail.com>wrote:

> I think we're going to go ahead with the weekend of the 19th/20th -
> Asheesh won't be able to make it, but he'll help remotely.  Which do you
> think would be better for turnout, Saturday or Sunday.
>
> So what's the process for actually booking space?  When does that happen?
>
>
> On Sun, Aug 18, 2013 at 9:32 PM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>
>> The weekend of the 26th/27th will probably be bad for turnout--it's the
>> weekend right before midterms/the last weekend before our fall break, so
>> I'm not sure that would be good. The 2/3 is our fall break, and then the
>> 9th we're holding a hackathon--would you be interested in moving to the
>> week after? It's a bit deep in November.
>>
>>
>> On Fri, Aug 16, 2013 at 10:58 AM, Shauna Gordon-McKeon <
>> shaunagm at gmail.com> wrote:
>>
>>> I think Asheesh may be busy that weekend.  Without ruling it out - we'll
>>> wait for him to get back to us - is there another weekend that might work?
>>>  The weekend of the 26th/27th?
>>>
>>>
>>> On Thu, Aug 15, 2013 at 12:45 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> If you're willing to open the event to other campuses, I'd be
>>>> optimistic at finding at least 15 women who want to attend.  We've had
>>>> similar numbers of women at other events.  That said, all we want to do
>>>> extend the invitation to as many women as possible.  If it ends up being
>>>> majority male, c'est la vie.
>>>>
>>>> We've played with the format before.  We could split the event into two
>>>> days, 2-3 hours each - one tutorial, one working-on-patches workshop - but
>>>> I'm not sure if that's preferable.  We've gotten a full house of attendees
>>>> before.  It's just a matter of picking a good date, publicizing well, and
>>>> having a big enough base of potential invitees to begin with.
>>>>
>>>> The weekend of Oct 19/20 would be fine for me.  Asheesh, can you chime
>>>> in on whether that would also work for you?
>>>>
>>>> - Shauna
>>>>
>>>>
>>>>
>>>> On Mon, Aug 12, 2013 at 11:04 AM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>>
>>>>> Hi Shauna,
>>>>>
>>>>> Thanks!
>>>>>
>>>>> We think it would be difficult to get 25-30 females to an event like
>>>>> this. That being said, WICS would be happy to work on this event as well,
>>>>> and advertise it to our list-serv (we also do have Barnard students in WICS
>>>>> and on our board.) But it is unlikely that the event will be majority
>>>>> female, if that many people are expected, given the demographics at our
>>>>> events.
>>>>>
>>>>> Is there a possibility to make a shorter event? Like an hour or two,
>>>>> rather than five? That would probably help attendance.
>>>>>
>>>>> If ADI is going to collaborate on the event, which it would like to,
>>>>> October 12/13 is probably a bad date, since ADI is hosting a startup career
>>>>> fair on the 11th. Would the weekend after work?
>>>>>
>>>>> Best,
>>>>>
>>>>> Dina
>>>>>
>>>>>
>>>>>
>>>>> On Fri, Aug 9, 2013 at 4:12 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Dina,
>>>>>>
>>>>>> No worries - I hope your internship went well, and that your trip
>>>>>> back to the east coast (whenever you do it) is safe and stress-free.
>>>>>>
>>>>>> re: turnout, we usually aim for 25-35 attendees.  If you'd like to
>>>>>> collaborate with other groups/schools, then great!  We love collaboration.
>>>>>>  One of our main goals, though, is to reach out to women - to that end,
>>>>>> we're most enthusiastic about collaborations with women-in-CS/STEM type
>>>>>> groups and with women's colleges.  For instance, we have contacts at
>>>>>> Barnard and would love to be able to invite them to this event.  This
>>>>>> doesn't mean we can't collaborate with other groups, just that we'd like to
>>>>>> prioritize making sure women who want to attend can attend.
>>>>>>
>>>>>> When do you think we could get a definite time & space nailed down?
>>>>>>  And what did you think of Oct 12/13th as a potential weekend?
>>>>>>
>>>>>> - Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Fri, Aug 9, 2013 at 3:58 PM, Dina Lamdany <dinalamdany at gmail.com>wrote:
>>>>>>
>>>>>>> Hey Shauna,
>>>>>>>
>>>>>>> Sorry for the super slow response time--I've been finishing up an
>>>>>>> internship in San Francisco this week, and the past week has been crazy.
>>>>>>> Kathy has graduated, so he's no longer a good point-person, but I am.
>>>>>>>
>>>>>>> WICS would be interested in this event, but given the nature of the
>>>>>>> event (a pretty big time commitment for attendees) we think it would be
>>>>>>> best to collaborate on this event with some other CS groups on campus to
>>>>>>> get a bigger turnout. WICS would definitely advertise the event to our
>>>>>>> list-serv, however.
>>>>>>>
>>>>>>> I'm also a board member of the Application Development Initiative,
>>>>>>> which will have an easier time booking a space, and which would be happy to
>>>>>>> collaborate on this event. We'd also potentially be interested in reaching
>>>>>>> out to a tech group at NYU and collaborating with them. What do you think?
>>>>>>>
>>>>>>> Thanks!
>>>>>>>
>>>>>>> Dina
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Aug 9, 2013 at 12:50 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi Kathy and Dina,
>>>>>>>>
>>>>>>>> Just wanted to follow up.  I'm CCing Melanie just in case our point
>>>>>>>> people have, in fact, changed.  Asheesh and I will both be out of the
>>>>>>>> country and fairly unavailable later in August, so it would be great to
>>>>>>>> figure this out beforehand.
>>>>>>>>
>>>>>>>> best
>>>>>>>> Shauna
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sat, Aug 3, 2013 at 3:23 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi Kathy and Dina,
>>>>>>>>>
>>>>>>>>> We're looking forward to doing an Open Source Comes to Campus
>>>>>>>>> event at Columbia this semester.  Are you ready to start planning again -
>>>>>>>>> this time, hopefully, with better luck finding space?  If you're no longer
>>>>>>>>> the best point people for organizing this, just let us know.  :)
>>>>>>>>>
>>>>>>>>> As far as timing, we've pinpointed the weekend of October
>>>>>>>>> 12th/13th as a good one, though we're flexible.  How does that sound to you?
>>>>>>>>>
>>>>>>>>> best,
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Campus-columbia-staff mailing list
>>>>>>>> Campus-columbia-staff at lists.openhatch.org
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-columbia-staff
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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